Purchasing Office

New Process for Campus Computer Store Purchases Made by MSU Depts.

Instructions

Campus Computer Store - Request for Interdepartmental Purchase Form

• fill-in form; print
• print; write-in form

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The Campus Computer Store and Business Services are pleased to announce the implementation of a new process for MSU departments to purchase items from the Campus Computer Store.

Previously, MSU departments were allowed to make Campus Computer Store Purchases using the following three options.

1. By Using a CAO35 Field Purchase Order Form for Purchases under $500.00
2. By Using a MSU Wells Fargo Mastercard - Purchasing Card for Purchases under $1,000.00.
3. By Processing an electronic purchase order through the ISRS Purchasing Control System (PCS) for purchases of any amount.

Effectively immediately, all FY2008 Campus Computer Store purchases made by MSU departments will utilize a new procedure.  Below is a quick recap of the changes.

1. MSU departments will no longer be allowed to use CAO35 Field Purchase Orders.
2. MSU departments will no longer be allowed to use MSU Wells Fargo Mastercard-Purchasing Cards.
3. MSU departments will no longer need to process an electronic purchase order through the ISRS Purchasing Control System (PCS) for items with an individual unit price of less than $5,000.00.  However, items with an individual unit price of $5,000.00 or greater must still be ordered by processing an electronic purchase order through PCS.  This is necessary in order for the university to comply with MnSCU fixed asset policies.
4. Instead of using CAO35 Field Purchase Orders, MSU Wells Fargo Mastercard Purchasing Cards, and electronic purchase orders for purchasing items with an individual unit price of less than $5,000.00, departments will utilize a new “Campus Computer Store Inter-Departmental Purchase Form” for these purchases.  This form is available in a PDF document both on the Campus Computer Store and the Business Services - Purchasing websites. mnsu.edu/busoff/purch/computerstore/

MSU Departments should follow these steps for making FY2008 Campus Computer Store purchases.

1. Contact the Campus Computer Store for assistance in researching your purchase, verifying price quotes, and obtaining item numbers.
2. Complete the “Campus Computer Store Inter-Departmental Purchase Form” which is available at the Campus Computer Store front counter or via the following link mnsu.edu/busoff/purch/computerstore/ 
   
   Please note that the form requires departments to provide a signature by one of the individuals listed as an authorized signer for the indicated cost center account number.
   
   
3. Print the completed form and deliver it to the Campus Computer Store in person or by faxing it to 389-5289.
4. If the items being purchased are in stock, they can be picked up in person at the Campus Computer Store by authorized individuals.
5. If the items being purchased are not in stock, Campus Computer Store staff will order the products.  When the items are received, they will be delivered to the department’s office by Campus Computer Store staff or ITS staff.
6. When departments receive the items ordered, the expense will be charged back to the cost center account number indicated at the time of purchase similar to how other service center charges such as copy charges are handled.  Departments will be charged back on a weekly basis.

In summary, these changes are being implemented to make the process for MSU departments wishing to make purchases from the Campus Computer Store more efficient and reduce costs.  We also hope the new procedure will provide greater customer service to MSU departments.

If you have any questions about these new procedures, please contact the Campus Computer Store at 389-1907 or store@mnsu.edu .