Purchasing Office

Purchasing Deadlines

University Budget Administrators

As you may know, the financial operations of the university are tracked on a fiscal year basis that begins July 1 and ends June 30. Currently, we are in fiscal year 2008.  With the end of the current fiscal year approaching, I am providing a reminder regarding the FY2008 year-end purchasing deadlines.  The PDF document below outlines the deadlines by type of purchase.  

Please note that there is a significant change in the deadline for purchases made from the Campus Computer Store. Beginning this fiscal year, purchases made from the Campus Computer Store will be handled similar to other on-campus service center operations.  Products in stock and picked up at the Campus Computer Store or delivered to departments by June 30, 2008 will be recorded to FY2008.  Products not in stock and needing to be ordered must be received by the Campus Computer Store by June 30, 2008 in order to be recorded to FY2008.  Products received by the Campus Computer Store after June 30, 2008 will be recorded to FY2009.

These deadlines are necessary in order for the university to comply with State of Minnesota financial reporting timelines and requirements.

Also, you may now initiate purchase orders for FY2009 purchases through PCS (Purchasing Control System). However, for FY2009 purchase orders, you must indicate on the purchase order and to the vendor that the item or service should not be delivered until after June 30, 2008. Additionally, please note in the memo field of the purchase order that the item is for FY2009 so that purchasing staff can move the purchase order to the correct fiscal year.  This step is necessary because PCS only allows one fiscal year to be open at a time.

If you have questions about the purchasing process, please contact either Sandy Eggert (389-5017) or Irene Morris (389-5015)

FY08 Purchasing Deadlines (PDF)

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Archive

• FY07 Purchasing Deadlines (PDF)
• FY06 Purchasing Deadlines (PDF)