University Travel

Policies and procedures along with forms for your University Travel needs.

New Vehicle Use Requirements

New Mileage Rates Effective July 1, 2008 - December 31, 2008

Business Expenses Incurred in FY08 (7/1/07 – 6/30/08) must be received by Business Services no later than July 14, 2008

Timely Submission of Employee Expense Reports

Corporate account for car rental through Enterprise Rent-A-Car

• State of Minnesota Account # N25259 (PDF) for business travel in Minnesota, Wisconsin, Iowa, Illinois, North Dakota and South Dakota
• National Account (outisde MN) # NA19MIN (PDF) for business travel other than states listed above

Business Expense Changes - Tax Implications

   

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Forms

• Employee Expense Report
  • (fill-in, print out)
  • (print out; then input)
• CS1404 Travel Advance Request and/or Prior Approval for Out-of-State Travel and/or To Incur Special Expenses
  • (fill-in, print out)
• Employee Travel and ExpenseReimbursement Guidelines Manual

   

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Expense Reimburse Allowance by Collective Barg Unit Schedules

   

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Travel Advance Schedule

• | FY2009 | FY2008 |

   

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Travel Links (maps, hotel listing, rental cars, etc.)

• Destination Mileage/Driving Directions
       (Expedia, Mapquest, Yahoo Maps)
• Round Trip Mileage from Mankato

Travel Codes

State Vehicle Reservation

MSU Vehicle Handbook

   

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MnSCU Board Policies

• Travel Management
• Special Expenses and Chancellor/ Presidential Expense Allowances
• Airline Travel Credit