University Travel

Policies and procedures along with forms for your University Travel needs.

Vehicle Use Requirements

Vehicle Consent Agreement

Supplemental Vehicle Enterprise Rental Guidelines (PDF)

Compensation for Travel Time Outside of the Work Schedule - Amended (PDF)

Mileage Rates

• January 1, 2013 - December 31, 2013
• July 1, 2011 - December 31, 2012

Round Trip Mileage Chart (PDF)

Travel Brochure/Flyer (PDF)

Corporate Account for Car Rental Through Enterprise Rent-A-Car

• Rentals originating in Minnesota (or business travel in Minnesota, Wisconsin, Iowa, Illinois, North Dakota and South Dakota):
  • Local Mankato office: 507-388-8865
  • State of Minnesota Account # N2S259 (PDF)
  • For this service reference the Account #N2S259
  • Account Name MN-MN State of Minnesota – Mankato
  • The PIN number is the first three letters (MNM)
• Rentals for Out of State ( for business travel other than states listed above):
  • 1-800-RENT-A-CAR (1-800-736-8222) or at www.enterprise.com.
  • National Account (outisde MN) #XZ19113 (PDF)
  • For this service reference Account #XZ19113
  • Account Name STATE OF MINNESOTA
  • The PIN number is the first three letters (STA) of the account name which is State of Minnesota.

News/TidBits

• All out-of-state travel must be approved by the President. Administrative travel will be approved only when required for the operation of the University.
• New Mileage Reimbursement Rates (January 1, 2013 - December 31, 2013)
• FY13 Employee Expense Reports
• Business Expense Changes - Tax Implications
• Timely Submission of Employee Expense Reports

Forms

Expense Reimburse Allowance by Collective Barg Unit Schedules

Processing Entry Dates Schedule (Travel Advance Schedule)

• FY2012
• FY2013

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Travel Links (maps, airports, airlines, hotel listings, rental cars, iapps, etc.)

• Destination Mileage/Driving Directions
       (Expedia, Mapquest, Google, Yahoo Maps)

Apps

Travel Codes

State Vehicle Reservation

MSU Vehicle Handbook

   

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MnSCU Board Policies

• Travel Management
• Special Expenses and Chancellor/ Presidential Expense Allowances
• Airline Travel Credit