Completed Employee Expense Reports for business expenses incurred in FY09 (7/1/08 – 6/30/09) must be received in the Business Office by July 16, 2009. Expense reports for expenses incurred in FY09 received after July 16th requires a written explanation which must be approved and signed by the division head before the expenses can be reimbursed. This applies not only to travel, but any reimbursement that would be listed under “Other Expenses” on an Employee Expense Report; i.e. supplies, copies, software, tuition, etc.
Also, for your information: a trip which begins in June and extends into July is charged to the fiscal year which has the most days of travel. For example, travel which begins June 28, 2009 and ends July 9, 2009 would get charged to FY10.
