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____ 1.Convention headquarters: Prepare
local arrangements for a host motel/hotel to serve as the convention
headquarters. The rooms need to be at a fairly reasonable rate. Room rates have
ranged from a low of $69 to a high of $89/90 depending on location. A small
number of rooms are blocked for Thursday night and a large number of rooms for
Friday night. ____ 2.Conference/meeting
rooms for the convention: CTAM is usually held at the motel/hotel that serves
as the convention headquarters. A total of approximately 7-9 meeting rooms are
needed for program sessions. Some meeting rooms need to be large for various
programs but accommodations can be made depending upon the programs selected
for the convention. [CTAM
has been held on a college campus for the program session, however, the
practice has presented problems for parking and available classrooms. CTAM
prefers to convention be held at motel/hotel.] ____ 3.Noon Luncheon on Friday: The
number attending the luncheon has averaged about 200 persons. CTAM has a
breakfast on Saturday morning--usually attended by approximately 100-150 people.
[CTAM no longer has a Friday evening banquet.] ____ 4.Thursday evening business meeting
and dinner of the CTAM Executive Council and the CTAM Board of Governors. A
conference room suitable to hold 25 people for a business meeting/dinner. ____ 5.Host is obligated to provide all
information concerning availability of hotel/motel space and any costs
associated with using the space. CTAM may make a site visit to determine if the
location will work for the convention. Note: No formal arrangements or
signed contracts should be made with a hotel or school until a bid is
officially accepted by the CTAM Executive Council. [CTAM recommends parties interested in hosting the convention look at a previous convention program. This will provide a good overview of the number of rooms needed and the time span of the convention.] |
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lschnoor@hickorytech.net |
