CTAM Board of Governors’ Meeting Minutes

Sunday January 18^, 2009

Ground Round, St. Cloud

Present: Cliff Janke (President Elect), Michelle Neaton, (Past President), Mark Fokken (President Elect), Jan Urtel (Acting Secretary), Angie Siefert Anderson (Community College Rep.), Margaret Kitterman (High School Classroom Rep.), Gregg Sawyer (MN Education Theater Assoc. Rep), Diana Rehling (States Advisory to NCA and CSCA Rep), Roxy Janke (SW Geographic Rep.), Tom Fish (K-8 Classroom Rep.), Jody Saxton West (SE Geographic Rep.), Kathy Ebnet (NE Geographic Rep), Mary Schmidt (Central Geographic Rep.),

Meeting was called to order at 11:50 am. Welcome and introductions followed.

Minutes from September 18, 2008 were approved.

President’s Report: “Thank you for making adjustments to your schedules and coming today.” Comments on the conference last fall: good variety of programming; seemed much better balanced between classroom HS, college theater and HS speech.

Jody Saxon West commented on the Alexandria facility and a small number of sessions were more full, but the sessions were virtually equal to Rochester. Gregg Sawyer discussed the need for renting a sound system for the noon meeting as the speeches are difficult to hear. This issue was passed to the incoming President for consideration at the next CTAM.

Past-President’s Report: Michele Neaton addressed the dinner discussion at CTAM in Sept., pairing HS and college teachers. More HS teachers should be encouraged to attend and join the conversation. The goal of the meeting is for interaction and dialogue between the two. Feedback sheets were brought to this meeting for the MNSCU people to help Michele to finalize the feedback from the dinner meeting.

President-Elect’s Report: Mark is looking for proposals for the new CTAM program. Suggestions discussed were: META panel, Gregg Sawyer; Rick Purrington has 4 slots for MSCA; small group comm., Judith Litterist; Coaching extemp speaking and writing topics; Discussion judging with an exhibition round to be explored. Diana R. spoke to the need for due dates to raise the level of concern for people. Theme discussion centered around “Communication for change”.

Treasurer’s Report: Larry sent notes for discussion. He reported that the CTAM account holds $12,598.77. We have 279 members. Officers up for election this year include President Elect, (from the Secondary, Middle, or Elementary level) and Secretary.

Historian’s Report: Cindy sent information that nothing new has come in to report and that she has records from the start of this organization and she receives requests for information several times during the year.

Journal Editor’s Report: Letters sent out calling for articles for the Journal.

Newsletter Editor’s Report: Online addition is finalized, if someone wants a hard copy they should contact Sara at GAC.

Central States/NCA Liaison’s Report: See hard copy from Diana R. Discussion focused on a nominal fee requested for plaques from each entity for awards at NCA.

$20-30 is what is agreed upon.

Web Master’s Report: unavailable

BOG Members Reports:

Tom – middle school tournament schedules on the website. These tournaments are much more difficult to schedule around as they are predominately during the week.

Jody SW. Winona HS has a speech program again. Faribault is adding debate if $ available. Rochester’s speech budget has been cut to sections, conference and maybe 2 or 3 invitational tournaments. They have a club fee, student fee and still don’t have money for anything else.

Angie - discussion of bringing the communications students from the MNSCU to see and observe speech team students to support the curriculum of the MNSCU, Mostly to make a local connection between the MNSCU and HS.

Margaret- CMSDCA is planning a judging workshop; she suggested the judging workshop be condensed to a DVD, or on you tube for people who can not attend CTAM. Discussion continued on the CTAM on demand program. The need for younger coaches to be trained as judges as many of the current judges at the section and state level have been contributing for a long time. Certification needs to be done at the HS league, but this could be done if Barb Seng or her designee came to the CTAM on the road project. Jill Lofald is the contact for this project.

Gregg: META with Perpich center spring forum. Production of Raisin in the Sun at the Gutherie with a backstage tour and other goodies at the Guthrie. Theater weekend in the cities as the spring Forum.

Personnel:

1. President-Elect Nominee: Mark Fokken from SW State. Nominations from the floor will be accepted. Scott Duroscher was nominated by Gregg S.

2. Treasurer Nominee: Larry Schnoor. Nominations from the floor will be accepted

3. Board of Governors: Fully staffed. Roxy Janke has been appointed SW Geographic Rep.

4. Secretary: Jan Urtel has been appointed CTAM Secretary for the rest of the year as Karen has resigned citing extra work responsibilities.

Outstanding Individual Award: May 1^st deadline. Application and recommendations go to Cliff. Michele will put a note to Dan Cronn- Mills for a note on the list-serve. Cindy Carver planned to write up some guidelines for the outstanding individual award. Cliff will make the connection with her to see how that process is going.

CTAM Teaching Awards/Lifetime Achievement Award: nominations will be accepted until May 1^st.

CTAM Outstanding New Secondary

CTAM Outstanding New College Teacher

CTAM Outstanding Adjunct Teacher

Convention 2009 Update: Larry in his email reported as of this time we do not have a site for the fall CTAM convention, but the following hotels have expressed interest: The Kahler Hotel, Rochester, Radisson Hotel, Rochester, Best Western Motel, Mankato, Holiday Inn, Duluth, Holiday Inn, St. Cloud. Cliff added the idea for the Holiday Inn in Burnsville for consideration, or the Radisson Inn in Roseville. Discussion on the date of the next conference, most want to keep it the third week in Sept. Gregg S brought up the notion of creating a permanent location. Several counter ideas were discussed about how the membership fluctuates due to where the convention is located.

Other Business: Loss of several post secondary institutions in CTAM over the years was discussed. How do we bring those back, or get them involved again. Some discussion centered on the changes that happened in the licensure 10 years ago or so. There seem to be few theater/dance instructors coming through the system.

Next BOG meeting date and location: CTAM Thursday, September, 2009.

Respectfully Submitted,

Jan Urtel, Acting Secretary