CTAM BOARD OF GOVERNORS MEETING
Thursday, September 16, 2010
Holiday Inn, St. Cloud
1. Call to Order 7:27
2. Members present: Exec. committee,
Keith Greene (MNSCU), Kathy Ebnet (NE), Rebecca Meyers Larson(NW), Gregg Sawyer(META), Rick Purrington(MSCA), Jody Saxton West (SE), Diana Rehling(CSA), Roxy Janke (SW), Margaret Kitterman (classroom), Cynthia Carver (historian), Cindy Larson Casselton, Bonnie Spohn (Central), Deb Peterson,( technical college)
Derrick Lindstrom( CC metro) Mark Quinlan (MTS)
3. Welcome and Introductions 7:27
Thanked the members for concerns over his health last year. Stated Ňit is good to be back at CTAMÓ.
4. Approval of minutes of January 10, 2010, with 2 corrections.
a. PresidentŐs Report – Mark Fokken thanked Scott, Larry and Cliff for their mentorship during his tenure.
b. Awards – New Secondary Teacher - – Andrew Walton
Outstanding Individuals in Communication and Theater:
Denise Atkinson – Park Cottage Grove – introduced by Mike TIllman
Bruce Burkman- Park Rapids – introduced by Rebecca Meyer-Larson
Evy Robinson – Springfield – introduced by Cheryl Neidt
Dr. Erica Vora –St. Cloud Stat University –introduced by Judith Litterst
c. . Thank you to those who sat at the Ed. MN booth at the state fair and shared info about CTAM on Sunday Sept 1st.
d. CTAM 2011 – Bloomington, Holiday Inn and Suites.
e. Past PresidentŐs Report – Cliff Janke thanked the BOG and all who work for CTAM, with encouragement to broaden this activity to more people.
f. TreasurerŐs Report Larry Schnoor stated all is well ; 271 pre- registered. The luncheon is sold out. Several renewed memberships, but unable to come to the conference. Registration begins at 7:00 am. Volunteers needed at 6:45 to get registration up and going.
g. HistorianŐs Report – Cynthia Carver stated the archives are secure and deposits are being made.
h. Journal EditorŐs Report – Aileen Buslig resigned as journal editor. The fall journal is on line and available – The executive board discussed the candidates and voted to offer the position to Jim Dimock of MN State University – Mankato.
i. Newsletter EditorŐs Report – David Brennan; going well. Submissions needed by MDTA and META; MSCA is well represented.
j. Central States/NCA Liaison Report – Diana Rehling - no report
k. Webmaster Report – Dan Cronn-Mills stated all is good. He stated he has plans to refresh the page as well as plans to put all handouts from CTAM online. Discussion ensued on whether to password protect these from people who may not choose to come to CTAM, or outside of the state to just click and grab our hard work. The proposal discussion included a question from Gregg S to check that it is legal to protect without some sort of license/ Cindy Carver offered a comment about the nature of CTAM as an educational organization and to password protect is not in the spirit of that ideal. Mark Q. offered the idea that individual authors of information may seek a password for their work. All other handouts and information from the conference would be available freely on the CTAM website.
l. Mark Fokken added that the exec board discussed the idea of posting the information of CTAM member list on the web and password protect. The member list with password protection was approved.
m. BOG Members Reports
n. Cathy Ebnet NE- sent out a survey and reported on the responses. Thanks to the colleges that put on speech camps and wanted feedback on how different the camps were run, reactions by students, coaches, etc.
One acts are dwindling in the NE. Could One Act camps be instituted? Her final comment was that they continue to have trouble with getting qualified judges in that area to judge one act as well as speech. Much discussion ensued with the group on that issue. No resolution came from that disuccion.
o. META Gregg – Workshop for about 50 people last spring with META.
New plan with Perpich Center , Virgina Mc Fadden, next spring in January again with some possibilities of working with the Guthrie, childrenŐs theater or other in Mpls.
p. Mark Q ; MNThespians Society (MTS) is under the umbrella of the intŐl theater society which has 3,900 schools/troops involved. ITS predates the National Honor Society and has had over 2,000,000 members in itŐs history. MTS supports a state festival yearly; scholarships offered. 11 schools participated last year. See Mark Quinlan for detailed information. Festival this year is at the Guthrie. The state winning one act play will perform on the Guthrie thrust stage.
5. Old Business:
a. Convention Update -
1) President Elect Scott Durocher stated he has had a good and exciting and exhausting year. All technology, except the LCD projectors were provided by the hotel. The hotel is set up well for our conference. Registration will be in the hallway near the convention center.
2) Keith Green – MnSCU Discipline Workshop center for teaching and learning (CTL) is supporting a breakfast at 7:30. All are welcome 67 MNSCU attendees. 9 sessions will focus on teaching online.
b. Elections: Nominees, for president elect and treasurer. David Warne SCSU and Kris
Kracht, GAC, and Larry Schnoor as treasurer: procedures: absentee ballots has been
devised for people who are unable, unwilling to come to the meeting to cast a vote
and will be placed at the registration table.
6. New Business:
a. Journal Editor Vacancy - newly appointed, by exec board. to be announced at the
b. Future CTAM Conference Logistics: Bloomington, Holiday Inn and Suites. MOA.
Presenters will need to bring projectors as they did this year as these are the most
expensive rental item at the convention site.
1) CTAM 2012 Convention Site Considerations – Considerations are being given to
CragunŐs Resort in Brainerd, as well as Willmar, Holiday Inn, projectors included
at the college. This body will discuss it again at the January meeting. Rick
Purrington asked Ňdue to attendance being the highest in the metro,
should we stay closer in the metro more oftenÓ? Larry spoke to changing rates
in the metro have caused it to be more expensive, due to people not staying at
the hotel so we have to cover more costs. Gregg pitched for St. Cloud as a
central location, or at least to be near a university for use of the theater space.
Cindy Carver did speak to the idea that when we are out in the out-state, we
often pick up new members.
2) Charging for promotional tables at CTAM? - organizations/ universities/ business
are requesting promotional tables here at CTAM. Do we charge them? Consensus of the BOG is yes. Member organizations would not be required to pay a fee, but schools, etc. would be expected to pay a fee. Cliff added that then we could control what was on the table, that it be manned, etc. Gregg S. offered there are benefits of having a selection of colleges and other schools available to glean information for students. A motion was made to empower the exec board to create a policy on vendor tables at CTAM.
c. CTAM Foundation Grant Proposal from Perpich Center—Gregg Sawyer brought forth a grant proposal from the PCAE for a CTAM foundation grant to support the Theater Scholars of Distinction program. The cost per year is approx. $3000. to produce the scholar / program, etc. PCAEŐs grant request for this year is for $1500.00 . Theater is the only program in the Scholars of Distinction that actually gives a scholarship. Larry spoke to the purpose of CTAM and how this grant request fulfills that purpose and moved to make the grant $2000; Gregg seconded. The foundation is sound and has the money to support this grant. The vote was taken and was unanimous in favor of supporting this program.
d. Rick Purrington questioned if the CTAM foundation could fund individuals; from Larry answered that the money has to go to a nonprofit, ie;, the schools. Another way may be to utilize the treasury funds to support some of these requests. A clear policy would need to be crafted by the exec.
A motion was made to empower the exec board to form a policy on utilizing the treasury to support requests from schools for money to help defray the costs of CTAM attendance.
10. The meeting was adjourned at 8:42pm.