Thursday, September 16, 2004
Holiday Inn North, Arden Hills
Present: Tom Kuster (President), Jill Lofald (President Elect), Gregg Sawyer (Past President), Larry Schnoor (Treasurer), Cynthia Carver (Historian), Dan Cronn-Mills (Newsletter Editor), Karen P. Wilson(Secretary)
Meeting was called to order at 5:40 p.m. Minutes from May 15, 2004 were approved.
Tom began by asking the committee to look over the agenda for the BOG meeting. Reports will take place at that meeting. On the BOG agenda the NE position is open, not NW.
Historian's Report: Cynthia is planning a sabbatical application and is interested in researching creativity as well as working on history of CTAM. She requests a letter by Oct. 15 from Jill Lofald in support of this sabbatical proposal. Consensus was to support and Jill will contact Cynthia about the content of this letter.
Treasurer's Report: Larry reported that there is nothing surprising in the Treasurer's report. Good overall financial condition.
Newsletter Editor's Report: Dan will no longer do the newsletter as he moves to the CTAM President Elect position. Dan will continue doing the website.
Open Positions: Tom reminded the committee that a representative from CTAM is needed for the One Act Advisory Committee to MSHSL. When Gregg arrives we will continue this discussion. Discussion followed about the Constitution and the procedure for finding a Rep Assembly position. Class A rep is needed and the BOG is permitted to nominate someone.
Speech/Debate rep needs to be discussed.
Last year Don Rice represented CTAM at Central States.
Thanks to META, St. Olaf, Concordia, Don Rice,
Discussion followed about sending letters to the Administration of schools where the Outstanding Individuals work (the Secretary of CTAM usually takes care of these). Jill and Karen will follow up.
Clarification of the "Outstanding Individual" award. How do we determine who gets awards? CTAM used to have outstanding individual awards in certain fields and this was changed to the present system of more general Outstanding Individual Awards. A nomination from someone in CTAM begins the process. Do we give awards a second time to the same person? Are these awards meant for persons in the fields of communication and theater or are they intended for members of CTAM? Is it time to recognize dedicated service within the organization? We need to get these nominations done earlier, with more formal letters of support and a rationale for why these people are nominated. A philosophy statement should be reinstated.
Perhaps a nomination form on the website would be useful. An awards committee from the BOG would be an effective way to proceed. We need to check the constitution to see if it is necessary to reinstate a publications committee, a licensing committee and a nominating committee.
Is it time to re-vision the responsibility of the BOG members? A BOG member could be a publicity person who could contact the local newspapers, etc.
Gregg brought descriptions of nominees for the General Business meeting elections.
Larry raised two MSHSL issues: 1) some of these people eat at the noon luncheon and do not pay and 2) this summer in Mpls the high school association that selects the debate topic will be meeting and they had asked the MSHSL for support. Can CTAM offer some support toward this meeting? Follow up with Todd Hering. Discussion followed.
Gregg reported that the advisory position for one acts is taken care of.
Packet stuffing began. Meeting was adjourned at 6:25 p.m.
Karen P. Wilson, CTAM Secretary