Minutes from the AFA-NIET Committee Meeting

2009 NCA Convention—Chicago, IL

Members present: Frank Thompson (Chair), Peter Pober (Vice-Chair), Lee Mayfield (Secretary), Dan Leyes (Eastern Rep.), Susan Collie (D4, Chair), Leah White (Board of Trustees, Chair), Dave Gaer (Western Rep.), Brent Northrup (D2 Stand-in), Wade Hescht (Comm. College Rep.

Stand-in), Larry Schnoor (Tournament Director), Dan Cronn-Mills (Webmaster), Karen Morris (Mid-West Rep.), Samatha Harrison (Student Rep.), Adam Stone (Student Rep.), Ken Young (D7, Chair) Kellie Roberts (Southern Rep.) Marlin Bates (D1, Chair), Sim Butler(D9, Chair), Bobby Imbody (District 3, Chair), Richard Paine (District 5, Chair) JoAnn Edwards (District 6, Chair),

Call to Order/Introduction/Announcements Called to order at 12:06 asked for introductions Approval of Minutes from April Meeting at the NIET in Akron, OH Thompson calls for corrections or changes—none Leyes/m Collie/s minutes approved

I. Officer Reports

A. Chair: Thompson reminded committee of upcoming meetings—

listed below:

1. AFA Business Meeting at 4:00pm – 5:30pm, Crystal Room, Palmer

House Hilton

2. Forensic Organizations Reception – Wabash Room, Palmer House

Hilton

B. Vice Chair: Pober defer until later in the agenda

C. Secretary: Mayfield minutes stand as report

D. Board of Trustees Chair: White reports that financially all is

well, balance of 2920.31—no concerns at this point.

E. Chair Emeritus (Carver, not present)

a. No request for research, no report

F. Tournament Director: Schnoor reports that all worked well last

NIET. To date, 25 district dues paid to James Pratt. He reminds District chairs to send half the dues to him, half stays with the district. Working with Morris and ironing out details at Eau Claire.

G. Webmaster: Cronn-Mills has nothing to report—most updates have

been made to the website.

II. Tournament Host Reports

A. 2010 University of Wisconsin-Eau Claire: Morris reports that

UWEC is fine in terms of financing—furlough days will include April 2, but the campus will be open and running. Planning is going well—has a class to help run the tournament and serve the committee. Distributed a packet of information about campus—included contact information for Dist meeting rooms. Dates on website aren’t exact. It is April 1-4, Easter service will be provided by UWEC—encourages teams to make plans for after awards dinner The website will be up and running in January— ‘Love Fest’ will be held Valentine weekend February 13-15. UWEC Fri/sat tournament with Rippon hosting on Sunday. Other meeting room options at the Ramada. Assures there will be parking for charter buses available. Extemp prep will be Hibbert Hall 100 with a potential of a Thurs drop off for tubs.

B. 2011 University of Nebraska-Kearney: Schnoor reports that

contracts have been signed at Holiday Inn Quad hotel. Will visit Kearney in the beginning of the year. UN-Kearney will host first weekend in December. And the week before Valentines weekend.

C. Future Hosts

a. Schnoor encourages District Chairs to talk up hosting for

2012. Two years in advance makes for good planning.

III. Committee Reports

A. AFA-NIET Student Committee (Harrison, Stone)

a. Will report on upcoming committees reports. Harrison reports

that they have created a Facebook group and encourages membership to anyone. Lots of representation nationally in the group. Pober encourages the students to filter information in other locations for those not on Facebook. Leyes questions if this replaces the Student Rep.org site. Stone points out that no one has to maintain Facebook.

The group is: AFA Get Your Voices Heard Facebook Group.

B. Distinguished Service Committee: Pober reports that the

Regional Reps. nominate Lee Mayfield, JMU and Leah White, U of MN— Mankato for the award. Morris/s MOTION PASSED

C. Outstanding New Coach Award Committee: Pober reports that the

committee received nine nominations—the committee nominates; Megan Koch, ISU, Collie/s, Jason Stahl, Belmont Univ. Edwards/s, Ken Young, JMU Leyes/s MOTION PASSED The Committee strongly encourages the six nominees not chosen to resubmit for next year.

D. Research Committee (Carver)

a. No request for research

E. Awards Committee: Schnoor reports that Midwest Trophy did not

increase the cost for 2 yrs—they are asking for a 2.5% increase this year, given the economy it is a good bargain, the trophies should be to Karen the 15th of March.

F. All American Team Committee Morris reminds committee of the

deadline March 15 (Monday)—all material must be to Karen.

a. Reminder that a school can nominate 2 individuals

b. Thompson encourages District Chairs to be aware of the deadline

and to make sure the material comes to the dist committee earlier so that there is no rush.

G. Manchester Scholar Series: Pober reports that the committee

received two proposals. Moves to nominate: “The ‘Carousal Effect’ in Individual Events Conference Presentations: Impact on Research and the Discipline.” Cronn-Mills and Steven Croucher are proposing the research. Schnoor/s Schnoor points out that the pattern is there and the research coming out of the panel would be useful. Thompson points out that if the committee deems it worthy that he accepts it as worthy. Bates and Edwards asked for a clarification of the Carousal Effect to be clear on the approval of the proposal. Thompson points out that the research could produce useful information. Payne asks a procedural question about NIET committee simply endorsing the committee’s proposal without knowing the specifics of what was discussed. Pober strongly encourages for the other proposal to be resubmitted.

MOTION PASSED

IV. Old Business

A. Waiver for State Tournaments: Thompson points out that a

waiver for State tournaments was passed but there are no guidelines for the Chair to follow when granting a waiver. Thompson encourages the forming an ad hoc committee to discuss what might deem eligible for a waiver. Edwards questions the idea of why a waiver should be granted to a state organization. Imbody reminds us that state organizations are closed—and are dealing with a small membership. Pober reminds us that the NIET should not be dabbling with regulating state organizations and encourages us to create criteria for granting a waiver. Schnoor encourages the idea of multi-state tournaments that would gain the number of schools needed. Young/m Pober/s to create Ad Hoc committee to examine the criteria for State Tournament waivers MOTION PASSED

a. Committee includes: Young, Chair—Roberts UF, Leyes BCC, Bates

UP, Harrison WKY, Butler CC. Deadline: AFA old business, committee will report back at NCA -11.

B. Ad hoc committee on IE Use of Evidence: White reports that the

committee was charged to come up with a statement that would be IE specific for the AFA document (Art. 3 Sec. 2)—citation of websites— should include the url or the ownership of the page. Citation should not include the date of last accessed. The updated date is arbitrary— pages of a website could be updated daily but not the whole website.

White questioned do we want to include accessed and updated. Imbody questions the use of last accessed. Duncan asks if there was any discussion of using the posted date. White pointed out that posted date isn’t always clear. No motion from committee.

White/m Pober/s Webpages shall be cited using either a brief URL or the name of the sponsoring organization and the date on which the page was posted. In absence of posted on date students should use the date the page was last updated. MOTION PASSED

Ad Hoc committee was created to review the AFA code and NIET By-Law.

Committee includes: White, Chair, Morris, Young, Stone.

Official report at AFA ’10 report of concerns but not try to fix-- NCA ’11 final report.

a. White points out discrepencies in the NIET code: eligibility

standards and protest settlement—where does it goes if not resolved on the NIET.

b. Pober pointed out that the NIET wanted more stringent

qualifications than the AFA.

c. Young as a member of the Ed. Practice encourages our code of

standards to be in sync with AFA in terms of procedural issues.

C. Ad hoc committee on the Qualification Process for the NIET:

Morris reports that based on a proposal from the Developmental Conference—several issues were presented.

a. Morris submitted three ideas for discussion only:

i. Eliminate swing tournaments as qualifiers

ii. Change the leg ratio

iii. Eliminate legs for a 2 qualifying tournaments

No motion at this point. Thompson encourages all Dist. Chairs to take the issue back to their representative programs.

D. Wording Change for All American Team:

Morris/m Edwards/s: Change wording for All American Team. Now reads:

Nominations must come from a program director/coach and be submitted to the District Chair. <Addition> No more than two nominees may come from the same school. District Chairs will inform member schools of deadlines for submission. Each District Committee will select one recipient from their respective district, and forward up to five additional nominations from their district to the Chair of the Selection Committee. <Deletion> A school may submit at most two nominations to their district. There will be at least one recipient from each of the AFA-NIET districts. At-large recipients may come from any district. District Chairs must submit all nominations to the Chair of the All-American Team Committee no later than March 15, 2010.

MOTION PASSED

V. New Business

Officially in the minutes that a Proposal to allow Louisiana State U.— Baton Rouge a move from Dist. 3 to Dist. 6.

MOTION PASSED via email

A. Student Run Programs (Schnoor)

a. No action is being requested—Schnoor is informing that he

directs these programs to a mentor program in their area and encourages that District schools assist. Student run programs present a challenge in terms of fees at the NIET, as their representing college/univ. might not recognize.

B. Non-credited Colleges (Schnoor)

a. Students representing Globe University have requested

representation at the NIET. Thompson has asked Young to take the issue back to the Educational Practices Committee.

C. Schnoor/m Roberts/s moves that the NIET give a $1000. Donation

to the National Developmental Conference in Minn. in August 2010.

MOTION PASSED

Morris urged the importance of committee work and to commit to the work of the committee and live up to that commitment.

Thompson has asked for executive session and asked that all visitors and student representative leave the committee.

C. NIET Protest of DI event

a. After much discussion and debate: The NIET committee decided

to support the committees findings that a violation occurred.

Schnoor reminds Dist. Chairs that this year’s student verification will be handled on the Dist. Level and not handled by the tournament director.

Cronn-Mills/m Payne/s move to endorse the current IE use of evidence document.

MOTION PASSED

D. Schnoor/m Pober/s to Adjourn

MOTION PASSED