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Minnesota State University, Mankato
Minnesota State University, Mankato

Hiring Process Guidelines

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Administrators, MSUAASF and IFO - Unclassified New Appointments

It is extremely important to get a new person's employment started in a professional and positive manner. Following the applicable guidelines set forth below will help ensure that individuals feel welcome and can be productive members of the Minnesota State Mankato community.

  1. Unclassified Position Requisition Form (PRF)/Search/Search Waiver

    Complete the Unclassified Position Requisition Form and submit for applicable signatures. Upon approval, conduct a search using the approved search process or attach a completed Search Waiver Form. For MSUAASF and Administrators attach an accurate and up to date position description and an organizational chart.

  2. Offer Letter and Terms of Appointment Form

    Once applicable, Work Experiences Forms, Transcript reviews, and Verifications of Employment have been conducted, Human Resources will provide verbal offer information to the Dean/VP.  If successful, the Dean/VP should route the Hiring Transmittal Form /and UPD Form (MSUAASF/ADMIN Only) with appropriate signatures to Human Resources. Human Resources will draft the offer letter and Terms of Appointment, attaching all necessary forms for the new employee to complete and return.

  3. Employee Profile and I-9 Form

    Once the Terms of Appointment have been signed and returned, Human Resources will send an email containing a link to create their Minnesota State Employment Record, which will generate a StarID and Tech ID for the employee. Under the “My Profile” section, they will be asked to provide the following information:

    • Personal Information (SSN, DOB, Gender, etc.)
    • Contact Information (Email, Phone, Address)
    • Emergency Contact Information
    • Retirement Plan Participation History
    • I-9 Information, Section 1*
    • Work Experience
    • Education
    • Professional Licenses/Certificates

    *In the I-9 Information, Section 1, the employee will be asked to "Add Employee Work Eligibility Status." After this has been completed, please have the employee stop into Human Resources, 336 Wigley Administration Center, on or before their first day of employment, but not before accepting the job offer, to sign and date the form and provide original documentation for verification of employment. If the documentation they have provided is not acceptable, the employee will have three (3) business days from the start of employment to provide acceptable documentation for completion of Section 2. If this is not completed within those first three (3) business days, the employment will be terminated.

    If the employee will not be working on the Mankato campus, contact Human Resources to determine how to process the I-9.