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Minnesota State University, Mankato

Minnesota State University, Mankato

Adjunct Faculty Handbook

Page address: http://www.mnsu.edu/hr/resguide/adjunct/adjunctpaperwork.html

Adjunct Employment Paperwork

There are several steps involved in the processing of hiring documents; each one critical to the adjunct faculty member receiving an accurate and timely paycheck. It is imperative that all of the following steps are completed as the employee may not start working until all documentation is received and processed.

In order for an adjunct employee to be paid on the first full pay period after the start of a semester, all hiring documents must be processed through Human Resources one week before the first duty day of the semester, if not before.

  1. Offer Letter

    All adjunct faculty must receive a written offer letter from the Dean of the College in which they will be teaching. The written offer letter will include specific information regarding the Adjunct Faculty's assignment. Written acceptance along with the provision of all additional paperwork listed below is required for processing.

    If you do not receive a written offer letter, please contact your hiring department immediately. You may not start working without a written offer letter and all other appointment documents.

  2. Additional Paperwork

    The Offer Letter will specify the additional documentation that must be completed in order to be placed on the payroll system including:

    All adjuncts, including returning adjuncts, are required to submit an official transcript of his/her highest degree (if not already on file in Human Resources), along with a current resume. Any exceptions to the degree requirements must be discussed in advance of an offer with the Dean and/or Academic Affairs.

    Returning Adjuncts must include the above documents only if something has changed or if it has been three years or longer since his/her last appointment with Minnesota State Mankato.

  3. Required For Employment!

    It is essential that within three days of the date the employee is to begin teaching that they report to Human Resources, 336 Wigley Administration Center, and provide the necessary proof of eligibility for employment in the United States. Acceptable forms of identification are listed on the Form I-9, which will be included with the offer letter. International faculty or employees should contact Human Resources for assistance at 507-389-2015. For visa assistance please contact Lu Ann Struck at lu-ann.struck@mnsu.edu and see additional information on the following web page: www.mnsu.edu/hr/international.html.

    Other useful information can be found at the following link: Starting Your New Job.

  4. Getting Paid

    In order for an adjunct employee to be paid on the first full pay period after the start of a semester, all hiring documents must be processed through Human Resources one week before the first duty day of the semester, if not before. Earlier submissions are appreciated due to volume and the ability to input the data. Note: For spring semester this means the paperwork must be processed before leaving for the holiday break or the adjunct faculty member will not be paid until the second full pay period--at the earliest.

    No adjunct faculty member may teach without an offer letter, official transcript, resume, UPD and completed Form I-9 which has been processed through Human Resources.

  5. Appointment Documents

    Human Resources will key all the information provided from the appointment documents into the payroll system. They will generate a finalized appointment document which details the assignment, appointment status, and contracted salary for each new adjunct. Human Resources will send the finalized appointment document to the appropriate Dean's office for review and distribution to the adjunct.