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Minnesota State University, Mankato
Minnesota State University, Mankato

Starting Your New Job

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So you're about to begin employment with Minnesota State Mankato, Congratulations! Now what should you do? Below are a few of the things that need to be taken care of to ensure your employment gets off to a smooth start.

Prior to your first day...

you should receive a packet containing employment documents. This packet contains instructions regarding your employment paperwork. Read and follow all instructions and return appropriate documents as indicated in your packet. In addition, new hires will receive a welcome email containing a secure link to create an online profile where personal information will be entered for the payroll system.

Only after your employment documents have been received...

and entered into the payroll system can you begin receiving your paycheck, obtain your ID card (MavCARD), and activate your Minnesota State Mankato account granting access to Minnesota State Mankato systems including computers, e-mail, servers, etc. To find out if your documents have been processed call your department. (Department/Office phones)

Required by Law...

Prove you are legally authorized to work in the US - No later than the first day of employment...

Take care of other odds and ends...

Prove you are legal to work in the US

No later than the first day of employment, go to Human Resources, 336 Wigley Administration Center, to complete and sign your I-9 Employment Verification form. You will also be required to provide document(s) to prove your eligibility for employment in the U.S. Only genuine, original, unexpired documents from the List of Acceptable Documents can be accepted. It is advised that you carefully read the Instructions for Form I-9 and review the List of Acceptable documents to ensure you are meeting the legal requirements. If you forget to bring your document(s) or they are determined to not meet the legal criteria, you will have 3 additional days from your first day of employment to provide the document(s). International faculty or employees with questions should contact Human Resources for assistance at 507-389-2015. If you need visa assistance, please contact Lu Ann Struck at and see documentation at the following link

Note: If your employment is at a remote location within the U.S. and you are not able to physically come to campus please refer to the Remote Hire section for instructions.

Get a Parking Permit

To apply for a parking permit go on line to , visit the Campus HUB on the main floor of the Centennial Student Union or call (507)389-1866 .

Get an ID card (MavCARD)

Everyone employed by the University should obtain a University ID card, referred to as the MavCARD. The MavCARD is required to utilize various university services, to obtain certain discounts, as well as provide access to certain campus facilities. In some cases you may need to have a MavCARD to access the facility where you will be working. You can obtain a MavCARD at the MavCARD office located on the main floor of the Student Union, phone 507-389-1707. Please bring your driver's license with you to verify your identification.

Access STAR ID, E-mail & University Systems

New to Minnesota State Mankato:You will need a STAR ID to access University systems such as E-services, E-time, MSU e-mail*, D2L Brightspace** and Employee Home. If you already have a STAR ID, even if it is from another institution, that is all you need! To reset your STAR ID password, please visit Follow the instructions on the Information Technology Services page:

NOTE: MavMAIL is the official communication method for Minnesota State University, Mankato. Official University notifications regarding your employment and University events will come to you through email. Check MavMAIL at least once every 24 hours for critial university information and updates.

**What is D2L Brightspace? D2L Brightspace is our campus learning management system (LMS). For faculty, D2L Brightspace courses are used to share course materials, collect assignments, keep your gradebook, give tests, and more. All employees must complete Human Resources Training courses here.

How do I log in? You will log in using your Star ID credentials at Note: Faculty hires will not have access until after your official hiring paper work has been completed and you are listed as the official Teacher of Record of a course. Contact your department chair about this.

How do I get my courses in D2L Brightspace? Follow these step-by-step instructions to request your courses. It takes 24-48 hours after request for the courses to appear in your account. Learn how your colleagues can share D2L Brightspace course materials with you.

How can I learn more or get assistance? Navigate to the campus D2L Brightspace information site for information on getting started, FAQs, and more! Visit or call in to a D2L Drop-in hour or contact the IT Solutions Center. Teaching [online] for the first time? Contact an instructional designer for individualized assistance.

Do you get Benefits?

NOT ALL POSITIONS are eligible for benefits. If you are unsure as to what you are eligible for please contact our Benefits Specialist in Human Resources at 389-2015.  If you are eligible, the Benefits Specialist will provide you with the necessary information about benefits and insurance after you have been entered into our system.

Get Keys

Obtain building keys by getting a key authorization form from your dean or unit director and take the form to Security, located at 222 Wiecking Center, phone 507-389-2111.

Self Service Web Site

The Employee Self Service Web Site allows you to view/print your pay stub, enroll in insurance benefits (if eligible), enter your direct deposit and W4 information as well as access other payroll functions. You will receive an email with your User ID and password after your employment data has been documented in the personnel and payroll systems. Check out the following links to familiarize yourself with the Employee Self Service web site and its functions.

Introduction to the Employee Self Service Web Site
Go to the Employee Self Service Web Site

Previous state employees already have a User ID and password. If you are unfamiliar with using the Self Service web site you may wish to review the introduction page listed above. You will continue to use the Self Service web site throughout your employment at Minnesota State Mankato; to update your direct deposit, W4, benefits, and various other functions.

When will I receive a paycheck?

The HR Calendar is located on the following website and will provide Pay Period End dates, Pay Days and when eTimesheets are due. The Holiday Schedule can also be found in this area.