Search Handbook

Initiation of the Search Process

• Foreword
• Summary Statement on Equal Opportunity in Hiring Practices - MnSCU policy
• General Information
• Internet Applicants — How to respond to a general inquiry for a position
• Search Process Checklist — Summary of essential events in the search process
• Initiating the Hiring Process — Processing guidelines for unclassified positions
• Search Committees — Representation and role of committee members
• Confidentiality and Access to Applicant Files — What’s private data on applicants and what’s public
• Required Paperwork to Start Search — Documents needing prior approval
  • Draft Notice of Vacancy
  • Draft Advertisements
  • Recruitment Plan
  • Draft Screening Forms
    • initial screening form
    • phone reference questions
    • interview forms: committee, on-site, teaching, research, student

Recruitment

• Vacancy Notice — Explains contents of Notice of Vacancy
• Building a Diverse Applicant Pool — Strategies for developing a diverse pool
• Advertisements / Website Announcements — Hints for advertising
• Centralized Advertising — How to submit ads to Free Press/Star Tribune/Chronicle
• Recruitment and Appointment of Adjunct Faculty — Procedure to be used in recruiting adjunct faculty
• Recruitment and Appointment of Graduate Assistants — Procedure to be used in recruiting graduate assistants
• Appointments without Searches — Policy on appointing without a search

Selection Process

• Screening Forms — Forms to be used during the search process
• Prior Consideration for Faculty Searches — Provisions in Article 29, Section D
• References — Obtaining written letters of reference and telephoning references
• Responding to Applicants — When/how to respond to applicants
• Screening Summary Report — Explains content of form
• Interview — How to conduct an interview; do’s and don’ts
• Expense Reimbursement for Finalists — What and how to pay for campus interviews

Conclusion of Search

• Documenting a Search — Forwarding documents after a search is over
• Selection Decision Report — Sample job-related reasons for hiring or not hiring those who applied

Forms

• Search Process Checklist — Summary of essential events in the search process
• Applicant File Checklist - May be attached to each applicant's file to monitor progress
• Applicant Pool Form - Summarizes progress of each application
• Application for Employment
• Finalist Approval Form
• Interim/Acting Unclassified Appointment Request
• Notice of Failed Search
• Notice of Vacancy, Minnesota State University, Mankato This form is not to be reproduced from this Handbook for mailing.
• Notice of Vacancy (Online data entry to create record)
• Offeree Approval Form
• Position Requisition Form (PRF)
• Report of Recruitment Procedures Used
• Screening Summary Report
• Search Waiver Request: New Hire - Unclassified
• Search Waiver Request: Extend 4-Year Fixed Term Appointment
• Search Waiver Request: Re-Appointment of Fixed Term
• Selection Decision Report
• Supplemental Personnel Data for Affirmative Action Recruitment Form This form is not to be reproduced from this Handbook for mailing.
• Telephone Log

Model Letters

• Acknowledging Application for Position
• Acknowledging Nomination of Potential Applicant
• To Individual Nominated for Position
• To Applicant Who Withdrew
• To Applicants Eliminated from Further Consideration
• To Applicants Regarding Failed (or Terminated) Search
• To Unsuccessful Finalist
• To Internet Applicant

Search Process Home