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Minnesota State University, Mankato
Minnesota State University, Mankato

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Scantron Drop-off/Pick-up Procedure

Instructor Scantron Process

In order to protect student private assessment data and instructors' intellectual property, as well as to remain in compliance with our interpretation of FERPA and MN Data Privacy Act requirements, the procedures below must be adhered to strictly.

  1. Place the tests into a sealed manila envelope (or campus envelope).
  2. Mark the Envelope as "Confidential".
  3. Write the instructor's first and last names and e-mail address either on the outside of the envelope, or include this information on a piece of paper within the envelope.
    Note: Failure to do so will result in a delay of services.
  4. Print and Fill out the Scantron Form and include it in the manila envelope. Seal the envelope securely.
  5. Deposit the sealed envelope with the scantrons that you would like processed as well as the scantron form into the lockbox located outside of The Center for Excellence and Innovation, in the basement of the Memorial Library.
    Note: The Scantron Service requires two business days for standard requests and five business days for special requests.
  6. Once you have received the e-mail containing your results, you may pick up your submitted scantrons from the Center for Excellence and Innovation during regular business hours, 8am-4:30pm. If requested, submitted scantrons can be mailed via inter-campus mail. If we do not hear back from you within 10 business days, we will send the scantrons to your campus address via inter-campus mail in a sealed manila envelope.

Note:  General purpose Scantron sheet #4521 must be used.

Note: You will be required to show a MavCARD or state-issued photo ID when picking up your scantrons, and you will need to sign for them before taking custody of the originals.

In order to optimize compliance with our interpretation of FERPA and MN Data Privacy requirements, only the scantron team or authorized ITS team members can provide your scantrons back to you.

The scantrons should be treated by instructors as protected student data and secured, distributed, or destroyed in compliance with relevant state and federal laws, including FERPA and the MN Data Privacy Act.

Last modified July 3, 2017

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