Use your MavMAIL username and password.
Instant messaging lets your send a quick short messages to one or multiple people.
Presence enables real-time status of staff, faculty and students (based on calendar information, login/activity status, and user preference) to be displayed across the University to enable users to contact the right person using a quick chat session.
Available Presence states: Available, Busy, Do Not Disturb, Be Right Back, Away, Appear Offline.
Presence is automatically updated based on your MavMAIL or Outlook Calendar. If you want to change your presence status, you can do so by clicking on the small arrow next to the Presence indicator in MavMAIL or Lync.
Double-Click the name of the person you would like to chat with. A pop-up window will appear.
Double-Click the name of the person you would like to chat with. A pop-up window will appear. In the pop-up window you can start typing a message to that person. Notice that IM (Instant Messaging) is selected. 
In your chat window click on the down arrow next to "Share". From here you can select which monitor that you want to share. This will only display the monitor that you have selected to share with the other people in the meeting. You can also choose to only share an application. The process is the same. In the chat window click on the down arrow next to the work "Share" and select program. A new window will open up, which you can select the program that you would like to share. The other people in the meeting will only see the program that you have selected to share.
In your chat window, click on the down arrow next to "Share" and select "New Poll". In the Create a Poll box you can give your poll a name. By giving the poll a name you can create the poll now and use the poll later in an online meeting or chat session. In the question box write out your question and then under "Choices:" Type in the possible answers for the question. Click "OK" to start sharing the poll.
After you have Lync installed, there will be a new button in the Outlook rib that says "New Online Meeting" in the calendar view. Click the "New Online Meeting" button.
In the body of your meeting message you will notice some information has been added on how to join the meeting. The attendees to the meeting can join the meeting by clicking on "Join online meeting" link or I can copy the URL into a web browser. You can also join the meeting by phone.
Once you click on the URL to join the meeting, Lync will automatically start and join the meeting. If you do not have Lync installed on the computer that you are using then a web page will open with three options for connecting to the meeting.
Joining the meeting with your web browser will give you two options for joining. You can either join as a guest. This option is very useful for people who are not students, staff or faculty at MSUM. Guests have limited functionality in the meeting. The guest can type in their name and click "Join Meeting".
Guests will have to wait in the lobby to be admitted to the meeting by the presenters who are hosting the meeting. The presenter will have to click on "Admit" in Lync or *8 on their phone to allow everyone into the meeting.
Now everyone has been admitted to the meeting and the meeting can begin. Be sure to look at the other sections of the document that discuss joining a meeting using your phone or sharing your desktop or using polls.
To start an Ad-Hoc meeting click on the down triangle settings gear in the upper right hand corner and select "Meet Now". This will start a "Group Conversation" To add people to your Ad-Hoc meeting you can now drag and drop people from the contact list into the group conversation window. If you click on the "Join Information and Meeting Options" link, you will see the details for the meeting. There will be a dial-in number. (507) 389-2800 and a conference ID: ##### followed by a meeting link. The meeting link can be emailed to anyone so they can join the meeting through a web browser.
To attend a meeting using your phone dial (507)389-2800 and then enter the conference ID of the meeting that you would like to join. The conference ID can be found in the "Join Information and Meeting Options" within your meeting or if the meeting information that was emailed to you.
Yes, you will need to send them the meeting link through email. Once they click on the link a web page will open. If they have Lync install on the computer it will automatically start and join them to the meeting. If Lync is not installed the web page will provide links to join the meeting using the web browser, download and install Lync Attendee or use Microsoft Communicator. Joining the meeting with a web browser will be the easiest option.
Lync Web App or joining a meeting with your web browser will give you basic Lync functionality. You can instant message, share your desktop or share a program. Lync Web App does not have voice or video. However, you can still call into the meeting with a telephone or if you have enterprise voice enabled with your Lync account, Lync can call you.
Lync Attendee does not have the contact list that Lync has. Lync Attendee cannot initiate meetings. But it still can join meetings with instant messaging, voice, video and program and desktop sharing.
In a group conversation click on the two ">>" near the upper right hand corner and select "Start Recording". This will announce to all participants that the meeting is being recorded.
This will record the following actions in the meeting:
To stop recording the meeting click on stop button in the lower right hand corner. It looks like a square. Once the recording has stopped Lync Recording Manager will open or display a balloon message near the clock that Lync Recording Manager is processing the recording. You can also open Lync Recording Manager by using the start menu. Once the status is complete the recording can be played. The recordings are saved on the local computer running Lync in .wmv format. This format can be play with Windows Media Player.
At this time, Lync can only communicate with other Lync users in our campus organization.
If you would like more information regarding Lync, please contact the IT Service Desk @ x6654.
MavCHAT is a subset of features available from the Microsoft Lync 2010 Server. Go to http://www.microsoft.com/Lync for more information on Microsoft Lync 2010.
Minnesota State
University, Mankato
Mankato, MN 56001
1-800-722-0544
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