Planning & Operations Committee
This year the board worked hard to develop
it's vision for this group in order to make sure that we're all
pulling in the same direction. We had intensive 2-3 hour sessions
last Fall, where we talked about our vision and worked on it's
development. From that Vision we worked on planning our goals,
and setting forth the charges to standing committees. We are proud
to share our thoughts with you today.
Vision - To be the Malcolm Baldrige of Quality Councils
Mission - Our mission is to promote quality by providing:
Our Ongoing Goals -
1. Increase awareness of quality processes & concepts
Provide quality training for members
Create an environment that models quality processes
Encourage and support members' professional development
Provide access to current information and trends in quality concepts.
Identify educational needs of members
2. Recognize Quality Performance
Identify quality companies
Identify individuals who exemplify quality practices
Honor quality performers
Increase media recognition of quality
companies & individuals
3. Provide access to Quality Resources
Identify quality resource needs
Identify available quality resources
Expand electronic access of information
Secure funds to purchase needed resources
Coordinate sharing of resources among members
Charges to Standing Committees
* Schedule monthly education programs for Sept. - Sept. Finalize by August and submit to P.R. chair, so that the following year can be publicized.
* Develop, identify, acquire, schedule, coordinate, and promote quality improvement training.
* Provide hosts and other methods to help program attendees meet and network at meetings (i.e. nametages, introductions of attendees, etc.)
* Place message on voicemail & update for every meeting in a timely manner.
* Check voicemail messages & RSVP's and get back to the food service.
* Contact speakers & locations in advance prior to meeting the meeting as possible. * Arrange for program location every month and food service.
* Design & mail brochure to MACQ mailing list in a timely manner.
* Provide list of attendees to membership
Planning & Operations Committee
* Set a budget each August and approve it at the September annual meeting.
* Coordinate strategic planning meetings to set yearly goals, measurable results, and operational plans.
* Keep Vision, Mission, and Bylaws in forefront for board members.
* Coordinate presentations before community groups.
* Ensure that all official documents of MACQ are properly maintained and secured.
* Coordinate annual meeting.
Membership & Funding
* Provide secretary with new member information and renewal information & additions to the mailing list.
* Bill renewal memberships.
* Recruit new members.
* Raise funds for the organization.
Communications, Public Relations, Recognition, and Awards:
* Publicize all activities of the council as needed.
* Coordinate media communications as needed.
* Promote MACQ's vision and help MACQ become recognized as a group who promotes quality and awards.
* Oversee the work of subcommittees - (Awards, & Banquet)
* Attend community events as needed to promote networking with other groups.
* Work with other committees as needed.
* Submit a 1 page written report at each
board meeting as an activities update.
Annual Banquet Sub-committee:
* Recognize award winners and celebrate the past year's awards
* Prepare and present a budget in May for the October banquet.
* Publicize the banquet.
* NOTE: The banquet is not required/intended to make money, unless the board specifies otherwise (when the budget is presented).
* Plan and host the recognition banquet.
Board of Examiners Awards Sub-committee:
* Set Standards for Awards
* Prepare Applications
* Set timelines for nominations.
* Solicit nominations.
-for the following 3 awards:
* "We Try Harder Awards" -- all year.
* "Minnesota State Quality Service Awards" (runs Aug.-Oct.)
* "MACQ Corporate Award"
* Feed information on award winners to
the Banquet Sub-committee.
Savings Account Activity:
1997-98 Planned Budget
Membership Committee Report
1. To simplify the new membership form and format it to fit on our letterhead.
2. To collect membership dues and increase
Golf Outing held June 24th at North Links
Golf course. Twenty-five people had a great day of golf even with
the rain threatening to put a damper on things. Many thanks should
be given to those who gave prizes and time to make this such a
Education Committee Report
November 1996- August 1997
November- Adventures in Process Benchmarking with Paul Edwards.
December - Administrative Process Planning with Jim Tennessen.
January 23 - The Goal - video
February - TOC seminar
March - SPC at Corporate Graphics International
April- no program was held.
May - SPC at SCTC
July - no program was held.
August - Quality Alive & Well in
Minnesota with MN Council for Quality.
1997 -98 Plans for Programs
November 13: Winland Electronics Tour
December 11: "Professional Organizations as Local Resources"
January 15: "Achieving ISO 9002" -Manpower
February 12: " ISO 9000, 1 year later" - Dotson Company
March 12: Seminar
April 9: MACQ's 1997 Corporate Award Winner
May 14: "Corporate Training and it's Effect on Quality Improvement - - Local resources for Training"
June: Annual Golf Outing
August 13: OPEN for suggestions
September 17: Annual Membership Meeting
The committee held strategy meetings
September through November of 1996 in order to plan the educational
events and plan the calendar for the 1996-97 year. Some of the
events were easy to plan and had standing volunteer chairs to
run them. These included the Golf Outing held in June, the Annual
meeting that we are participating in today, and the annual banquet
to be held next month.
The committee proceeded under the belief
that we needed to look for programming that presented new ideas
and technology related to all aspects of quality. This belief
was derived from our knowledge that in today's economy companies
must produce quality products and services, deliver them on time
and sell them at a competitive price just to be in business. Therefor
we looked for programming that presented information that could
be used by our members and clients to differentiate themselves
from their competitors on the customer's eyes.
The first program on benchmarking looked
at benchmarking specific practices vs. best in the world at the
practice, not just been in industry. The process improvement in
the administrative function looked at the cycle time an order
spends prior to release to the manufacturing floor. Our seminar
on Theory of Constraints held in February and the primer in January
presented methods to do continuous improvement that are targeted
as the results will have breakthrough impact profits. the objective
is to leapfrog your competition. We finished out the schedule
looking at specific applications and techniques of quality deployment
hat lead to important measurable results.
We feel that we had a good year and are pleased with the attendance at our programming. We believe that quality in all aspects of the company is important and is the basis for growth and continuous improvement. Thank you for your participation in MACQ's 1996-97 education events.
Communications Committee Report
The Committee was involved in the following activities in 1996-97:
Began work on a MACQ promotional video with KEYC-TV.
Mailed MACQ Corporate Awards applications to 700 area businesses, including MACQ member corporations. VIDC provided postage for this mailing.
Sent press releases to highlight Quality Awards.
Scheduled Serviscope promotions for 1998.
Created a MACQ Web Homepage providing members and potential members of MACQ information about the services offered by MACQ, as well as on-line application for awards and events.
Plans for 1997-98 include:
Develop strategies for increased outreach to potential members.
Increase the promotion of monthly education meetings.
Complete the promotion video and develop/implement a strategy for use in the promotion plan for the organization.
Prepare presentation material for Serviscope.