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Interlibrary Loan Service Tips for Faculty

Interlibrary Loan Service Tips for Faculty

The Interlibrary Loan (ILL) department is responsible for requesting and processing interlibrary loan requests at Minnesota State Mankato.

2008-12-19

The Interlibrary Loan (ILL) department is responsible for requesting and processing interlibrary loan requests at Minnesota State Mankato.  Listed below are some "tips and tricks" on how to use this free service.

  • Requesting Journal Articles--Although you can always fill out a blank online ILL request form, the best option is to locate the article citation online.  Check the Library's Databases A--Z list eresources.lib.mnsu.edu/page.phtml?page_id=21 to find the journal.  After you locate the article(s) you want, use the "Get Article or Book" link within the database to check the "Journals List" at lib.mnsu.edu/research/journals/intro.html.  A new window will open to show this information.  If the journals list shows that the Library does not subscribe to the journal or magazine, you can use the "Request Interlibrary Loan" link at the bottom of the new window to generate an online interlibrary loan request for the article.
  • Requesting Books and Other Materials--For books and other materials, start by searching the database "WorldCat" (found in the Library's Databases A--Z list cited above).  If the University owns the item, WorldCat will display a small graphic of a book in a building and the statement "Minnesota State Univ, Mankato.  Once you have determined that the University does not own the item you want or does not have a copy available when you need it, use the "Get Article or Book" link to populate an online interlibrary loan request form.  If you choose to fill out a blank ILL request form, please check the Library's catalog mnpals.mnsu.edu first to be sure we do not already own the item you are requesting. 
  • What is the "Need By" Date?--The "Need By" date is more accurately the "stop looking for it" date.  Although most requests are shipped within a week or so, it can take up to a month to find a lending library, so enter a date at least three weeks away if possible. 
  • Check the Status of Your Request--After you have submitted a request you may want to check on its progress.  You will find "Your Borrowing Record" on the upper blue toolbar of the Library Catalog page mnpals.mnsu.edu.  To see the status of your ILL requests as well as the University materials you currently have checked out, click on the link and login using your UserID/Barcode (14 digit number of the back of your ID) and password (usually your last name). 
  • When Your ILL Arrives--Requested articles are delivered electronically.  When an article arrives, you will receive an e-mail with a pickup link.  Books and other materials will be sent to your office mail code unless otherwise specified.
  • Renew ILL Items--To renew ILL items, login to "Your Borrowing Record".  PLEASE NOTE:  It is important that you make your renewal request a day or two before it is due.  The lending library controls whether and for how long an item can be renewed.  Overdue materials jeopardize the University's ability to borrow anything from that lending library. 
  • Using the Notes Field--When making your request, you will note that the ILL Request Form includes a Notes field.  This is for information that is needed to complete the request.  Please do not write anything else in this box.  Although the staff enjoys being thanked, it slows down your request when we need to review these notes rather than letting the request be automatically sent to another library. 
  • For More Information--More details on interlibrary loan policies and procedures can be found on the "Library--Guide to ILL Service" web page at lib.mnsu.edu/services/ill/index.html

Are you going to be on sabbatical or off campus for an extended period of time?  The ILL office can provide document delivery of Library materials to a temporary location.  To make arrangements, contact the ILL staff at 507-389-1473, Interim ILL Librarian Barb Bergman at 507-389-5945, and/or visit the document delivery web page at lib.mnsu.edu/services/ill/docdel/html

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