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2014 Mileage Reimbursement Rates
New rates go into effect Jan. 1, 2014.
Minnesota State University, Mankato Media Relations Office Announcement, 12-30-2013
The mileage and meal reimbursement rates for all employee bargaining units will be changing effective Jan. 1, 2014. Below is information detailing these changes.
Mileage Reimbursement Rate Decrease Effective January 1, 2014
The Internal Revenue Service (IRS) has announced the standard mileage reimbursement rate for business miles. The rate has been adopted for use by state employees and is effective beginning Jan. 1, 2014 – Dec. 31, 2014. Mileage rates are used to calculate reimbursements to employees that use their personal vehicle for university business trips. Employees should note that the university actually utilizes two reimbursement rates. The IRS standard mileage reimbursement rate (56 cents) is used when a state owned vehicle is not available. A lesser rate (49 cents) is used when a state vehicle is declined or not requested by the employee.
Employees are asked to use the new mileage reimbursement rates below when completing employee expense forms for trips taken between Jan. 1, 2014 and Dec. 31, 2014.
New Rates (Effective Jan. 1, 2014)
- State Owned Vehicle Not Available (IRS Standard): 56 Cents per Mile
- State Owned Vehicle Declined or Not Requested: 49 Cents per Mile
- State Owned Vehicle Not Available (IRS Standard): Old rates 56.5 Cents per Mile
- State Owned Vehicle Declined or Not Requested: 49.5 Cents per Mile
Employees who have questions regarding travel or expense reimbursements, can contact Tami Galema-Liebl, the university’s travel claims clerk, for assistance. Tami can be reached at 389-5006 or at firstname.lastname@example.org. For additional information on traveling for Minnesota State Mankato, see the links below:
Meal Reimbursement Rate Increase Effective Jan. 1, 2014
Meal reimbursement rates will be changing for all employee bargaining units. See the information below for reminders about meal reimbursement policies and the new rates.
What Are The Maximum Meal Allowances?
Employees are expected to claim actual expenses for meals, but reimbursement, including tips, may not exceed the maximum amounts listed below. Maximum reimbursement rates are negotiated by Minnesota Management and Budget (MMB) with employee bargaining units. These rates may change for any or all of the different unions each time new employee bargaining unit contracts are renegotiated.
The following rates are effective Jan. 1, 2014, through June 30, 2015, for all employee bargaining units:
- Breakfast $9.00
- Lunch $11.00
- Dinner $16.00
Reimbursement Rates for High-Cost Metro Areas
- Breakfast $11.00
- Lunch $13.00
- Dinner $20.00
High-cost metro areas include: Atlanta; Boston; Cleveland; Denver, Hartford, Conn.; Kansas City, Mo.; Miami, Fla.; New York City; Portland, Ore.; San Diego; Seattle; Baltimore; Chicago; Dallas/Fort Worth; Detroit; Houston; Los Angeles; New Orleans; Philadelphia; St. Louis, Mo.; San Francisco; Washington, D.C.; and any location outside the contiguous 48 United States.
When Am I Eligible For Meal Reimbursement?
- Breakfast – In travel status with overnight lodging or when the trip begins before 6 a.m.
- Lunch – In travel status with overnight lodging AND more than 35 miles from work station through the normal lunch period.
- Dinner – In travel status with overnight lodging or when the trip ends after 7 p.m.
- Times of departure and return must be indicated on the expense report for all meal reimbursement requests in order to determine reimbursement eligibility.
When the University is paying the cost of commercial transportation, conference registration, or hotel lodging and a meal is included as a part of the travel/conference/lodging, employees are not eligible to be reimbursed for the same meal that was provided as part of the conference.
When traveling to a high cost metro area, the higher meal allowance is not allowed until after you arrive at your destination city. The higher meal allowance is allowed up until your departure from the designated high cost metro areas.