Chairperson David Cowan convened a regular meeting of the Parking Advisory committee at 11:15 AM on Thursday, November 4, 1999, in room 103 of the Centennial Student Union.
Regular PAC Members Present 5 of 6 members
1. Rose Marie Ley AFSCME Council 6, Local 638 Representative
2. David Cowan Administration Representative
3. Catherine W. Hughes MSUAASF Bargaining Unit Representative
4. Jesse Palmer & Off- Campus Student Association Representative
Christine Adams (both share the seat; one is an alternate)
5. Steve Gilbert IFO Faculty Association Representative
Regular PAC Members Absent 1 of 6 members
1. (Vacant) On- Campus Student Assn. Representative
Ex-officio, Nonvoting Members Present 2 of 6 members
1. Sue Edstrom Parking and Traffic Services Coordinator
2. Kate Voight Parking Citation Appeals Board Coordinator
Members Absent 4 of 6 members
1. Ian Radtke Residence Hall Association Representative
2. David Neve Business Affairs Representative
3. Larry Kohanek Alternate/ Physical Plant Director
4. Diane Solinger Residential Life Office Representative
Others in Attendance
1. Tom Bleything, PAC Recording Secretary
Appointment of Recording Secretary
Chairperson Cowan announced the appointment of Tom Bleything as PAC Recording Secretary. Tom is currently a student worker assigned to Auxiliary Services.
Approval of Past Meeting Minutes October 14th & July 6th
Cathy Hughes moved and Steve Gilbert seconded that the PAC approves the meeting minutes of 14 October 1999. After a few corrections the motion was adopted and the minutes were approved as corrected.
Cathy Hughes moved and David Cowan seconded that the PAC approves the meeting minutes of 6 July 1999. Motion approved.
Notification of Minor Stall Changes -
Citing as an example the re-signing to gold of a couple of purple permit stalls in Lot 2 (back of Gage), Cathy Hughes requested that such changes be communicated to the PAC so each member is aware of the changes should they be asked by constituents. When such minor stall changes occur in the future, Chairperson Cowan agreed to do his best to inform each member by sending each a copy of sign change job order emails to the Sign Shop.
Both Sue Edstrom and Cowan cautioned that ordering signage changes and getting them done in a timely fashion doesn't always occur so PAC members should not assume that sign changes will be done the next day. It was stated that existing PAC policy allows for the conversion of purple permit stalls into gold stalls to meet gold demands in any specific lot. Lot 2's history has been mixed with few gold stalls sold in the past except for this Fall when interest in gold stalls heightened to a new level of seven (5 + 1 + 1) out of the 29 stalls in that small lot.
Paving of the Free Lot 22a and 23-
The PAC then discussed whether or not to recommend that this summer the University pave the gravel lots (Lot 23 and Lot 22 south half). It was decided to hold off on any recommendation until spring when the parking study consultant has had a chance to file a report. [The 1999-2000 preliminary budget contains no allocation for
paving the gravel lots up through 30 June.]
Bus Shelters in Lots 20 and 21-
It was reported Loren Ewert, Director of Mankato's Heartland Express Bus Service, indicated that Heartland Express was prepared to install a relatively small bus shelter in Lot 20 once MSU constructed a concrete pad. The federally subsidized heated bus shelter for Lot 21 has yet to arrive but Heartland Express will notify the campus as soon as possible when the shelter lands. PAC members expressed hope that both shelters would be operational before winter storms rolled in.
Installation Delays Continue CCTV Camera for Lot 20a Dark Green Discount Permit Lot
The PAC's plan to relocate to Lot 20a the CCTV camera from old Lot 8 has hit another snag. This time it seems to be certain City of Mankato permits which the State of Minnesota may not be legally able to sign off on. The original plan called for a trench to be dug or the utilization existing underground pipes to funnel CCTV cable to Lot 20a. There have been 16 incidents of vandalism and/or theft in and around Lot 20a. University Security continues to do what it can to catch the culprits and put an end to future incidents. PAC members understand that having cameras installed in lots is no guarantee that vandals or thieves will avoid such areas cameras have been helpful in the past catching vandals in the act. [Cameras are located in Lot 17 west of Wiecking Center (one), Lot 16 (two) by the Performing Arts Center, Lot 13 (two) by Crawford Complex, Lot 1 (two) in back of Gage, Lot 3 in front of Gage (one), and the Arboretum overlooking the Taylor Center (one).]
It was also reported that with but one dispatcher on duty in Security's Office it was extremely hard to watch
all the camera monitors, keep the various lens rotating, while also handling in-coming calls and dispatching guards.
PAC members had mixed feelings about the value of special notices reminding owners not to keep valuables within sight in their vehicles. Cowan agreed to see what Security text would recommend posting on the campus email bulletin board or publish in a flyer mailed directly to the 330 vehicle owners parked overnight in Lot 20a.
Though the PAC did not want to impede on-going investigations of the incidents, it felt that additional alerts
should be given to Lot 20a permit holders beyond what is published in the parking handbook on page 28 or what is currently circulating on the campus grapevine over at McElroy and Crawford residence hall complexes. Jesse
Palmer felt that Security should take responsibility for any notifications.
RFP Topics for Approved Parking Study
Chairperson Cowan formally asked PAC members if they had any other items they wanted to have included on the Request For Proposal (RFP) being drafted on a comprehensive parking student. Topics already agreed to include: 1) determine if a parking ramp/garage is needed, and if so, where should it be located and how can it be financed; 2) examine existing rate structure for permits and fines to determine fairness and fiscal viability; and 3) make recommendations whether or not to continue a "free lot" option among the existing 5,200 parking stall inventory. PAC members asked Cowan to proceed with the RFP with these main points highlighted but to keep with the $10,000 ceiling for the parking study by an independent consultant.
Late Night Shuttle Van Progress
Passenger counts are picking up for the15 passenger shuttle van. Cowan reported that Jeremy Egenberger was hired as the late night shuttle van driver. Although we only have one driver at this moment, Tom Bleything suggested the names of two possible backup drivers. Steve Gilbert suggested that not only do we check to see if they have a valid license, but also if they have a criminal record. Cowan reported that last Sunday 45 students used the shuttle van between 6 PM and 10 PM. [The shuttle operates Monday-Thursday 10 PM to 11:30 PM and on Sunday 6PM 10 PM.]
Lot 16 Eliminating Purple Stalls in the "Rainbow Lot"
Steve Gilbert objected to a proposal to eliminate the ability of purple permit holders to park in Lot 16 (Performing Arts lot). He stated that the lot was one of the few places left in the northern part of the campus where purple permit holders had a chance to park close-in. Jesse Palmer argued that the $100 value of purple permits would be called into question if any more close-in stalls were dedicated to residence hall green permit holders.
Rose Marie Ley argued that if purple permits were reduced in price because most of the purple permit stalls were to be located in distant lots, then residence hall green permit holders parking next to the residence halls should be charged more to ensure no overall revenue lost. [It now costs $100 each for either a purple or green permit.]
It was noted that the PAC should expect that the percent will continue to rise of those living in McElroy/Crawford
bringing a vehicle to campus and the demands on Lot 16 would increase. Of the 1,600 residents living in McElroy/Crawford (900 McElroy; 700 Crawford), 808 or 50.5% possess close-in northern green zone permits.
Spectators attending performances at the Performing Arts Center or Andreas Theatre will face major parking headaches should the events be held on weeknights what with nightclass purple permit holders and green permit holders already at odds over who gets what stall of the 650 stalls in Lot 16.
The PAC remains opposed to any prohibition or ban that would restrict those living in a residence hall from bringing a vehicle to campus too many residence hall students need a vehicle to get to their part-time jobs off-campus. Cathy Hughes noted that the Residential Life Office was preparing a master plan for future residence hall development and that parking would be impacted if any of the proposed buildings were constructed.
PAC members noted that the consultant would be asked to review the problem of what to do with Lot 16 and its many divergent parking customers.
Recommendation to Move Paybox Machine from Lot 7 to Lot 21
The paybox that has been affixed to a pole in Lot 7 has been disconnected since 30 August when classes convened. This fall Lot 7 was converted into an exclusively gold permit lot, a situation different from that of last year when the119 stalls were shared between hourly parking customers and purple permit holders.
Cowan moved and Gilbert seconded the PAC recommend that the Physical Plant relocate the paybox from Lot 7 to Lot 21. Motion carried; 4-yes, 1 abstention.
The new location was a quick decision, but with winter just around the corner it had to be made. The movement of the box to lot 21 was already convenient, because their will be electricity in that lot from the bus shelter. The pay amount for this lot is $.25 every half hour, and $1 for two hours. That rate is half the price of the paylot 4a. The reactivation of the paybox option was needed as an alternative for parking when the paylot (Lot 4) is full.
Decision on the letter regarding a permit transfer request from lot 20a to lot 16-
The PAC then reviewed a letter written by David Trahms (McElroy E-421) which was referred to the PAC from Administration and Finance Vice President Dean Trauger. Trahms maintained that his present Lot 20a discount green permit was inadequate requiring him to walk frequently across campus to accommodate his off-campus work routine.
Rose Marie Ley moved and Golbert seconded to turn down Trahms request to upgrade to a close-in McElroy/Crawford green permit. Steve Gilbert mentioned that if the PAC abandoned its existing procedure relying on a person's Lot 20a permit number as their waiting list number, all kinds of work related exceptions would be forthcoming from Lot 20a permit holders. The Committee would soon have to weigh which job had priority over another. Also considered was the reality of the existence of few, if any, green permit stall vacancies available in the late morning hours Monday Thursday near McElroy/Crawford.
Other PAC members argued that the Residence Hall Association should be asked to make recommendations on how to handle such situations. A vote was then taken on the Ley motion to deny the Trahms request. Motion passed; 3 yes; 2 abstentions. The Chair agreed to send a response to Mr. Trahms explaining the PAC's decision.
Without objection the meeting was adjourned at 12:39 PM.