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Term Grades

Page address: http://www.mnsu.edu/registrar/facultygrades.html

The Office of the Registrar processes all grade transactions at the University. The largest scale grade transaction takes place at the end of each term when the grades from all of the semester classes are entered into the student records system.

All semester grades get into the records system by way of instructors entering their grades on the web.

At this point in time, there is no process for exporting grades from D2L directly into the records system.

The schedule for web grading is:

In Fall and Spring terms it will open on Wednesday of the week before finals week and will be closed at the end of Thursday of the week following finals week.
For Summer Session I it will open on Wednesday of the last week of Session I, for courses that have ended in the first Summer Session.
For Summer Session II it will open on Wednesday of the last week of Session II, for the remaining summer courses. Web grading will be closed for summer at the end of Thursday of the week following the end of Summer term.

Note that grades are not posted and do not show on students' records until one week after the term is actually over. Normally, this means that you and students should not expect to see grades on transcripts until Friday of the week following finals or the end of Summer term.

The University policy on grading, containing detailed information (including the point structure of shaded grades), can be found in this [PDF] Academic Affairs policy (7 KiB).

To enter grades for a term:

class management menu

1) login to the web system

2) select the Class Management option

3) make sure the term is appropriate--if not, you can change it

4) select Grade Entry

You should then see a listing of all classes taught for the term on a screen similar to the following:

entry screen

Pressing Enter Grades will bring up a roster of the class, excluding those that have withdrawn. Enter the grades for each student and press the Proceed button when finished. When you have completed entry for a course, you will be asked to confirm your entry and verify using your PIN in order to Process your grades.

For those grades with shading (- or +), enter the letter grade in the column and the shade in the scroll box to the right.

For classes with large numbers of students (more than 40), you will have to fill in more than one roster page. In those cases, a message will appear at the top of the page telling you that you will need to go through the grade entry process again for the remaining students. Finish up the first 40 just as if you were completely done entering grades for the course, then go back and enter grades again for the same course--this time only those students without grades will be displayed.

It is important to note that once you have entered grades for a course via the web, you will not be able to re-enter them in order to change a grade. Changes to grades that you have entered need to be made by turning in Change of Grade forms to the Office of the Registrar.

Another key point is that if you wish to have a paper copy of the grades you submit, you should print it out at the end of your grade entry for each course. Once you have left the grade entry process for a course, you will not be able to view the grades you entered until after they are posted. At that time, your grades will appear on a class roster, which you can print out.

Questions concerning term grades should be directed to

Records and Grades

room: WA 132; phone: 389-2577