Johnson Alumni Room

Name:

Telephone:

Email Address:

Sponsoring Department or Organization:

Business Address:

Campus Address:

Title of Event:

Date of Event: MM/DD/YYYY

Number Attending:

Client Pre Access Time:
a.m. p.m.

Client Post Access Time:
a.m. p.m.

Start Time:
a.m. p.m.

End time of Event:
a.m. p.m.

Description of Use of Johnson Alumni Room:

Parking Needs:

Vehicle types-number of each (bus, car, etc.):

Technical Needs/Equipment:

Catering Needs:

Johnson Alumni Room Usage Policy

The Johnson Alumni Room in the Taylor Center at Minnesota State University, Mankato is to be used exclusively for events that promote the advancement of the university. Examples of "Advancement of the University" events meeting this criterion include donor receptions, President’s office-sponsored events and University Advancement approved events. The following rules will be enforced to prevent damage, depreciation and unauthorized access:

• Resetting the furniture in the room is prohibited unless it is a necessity for catering purposes. This need shall be determinied by the catering department, not the group sponsoring the event. This is to prevent depreciation of the furnishings in the room above normal wear and tear from use. Equipment and room furnishings are to remain in the room at all times. This includes the TV/VCR, serving tables, tables and chairs.
• Posting of any materials on the walls and furnishings is prohibited. Access will only be provided to University employees or the University’s catering contractor, who are authorized to use the room for an approved event.

The University Scheduling and Conference Services office (USCSO) will determine room access and inform campus security or building services of how access will be given. At no time should an employee or contractor provide access to this room unless he/she has permission to unlock the room from the USCSO.

The Vice President for University Advancement will authorize keys to the room. This room is not to be used as a "meeting" room. The University Scheduling and Conference Services office will make every effort to locate a suitable space for any group wishing to have a meeting or event that does not meet the criteria for use of the Johnson Alumni Room.

By submitting this request, I have read and understand the usage policy for the Johnson Alumni Room and agree to follow the policies therein. I also understand that this is just an application and submission does not constitute guaranteed acceptance.

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