Event Questionnaire

If yes, Name:

Time of Event Start:

End Time:

Decorating:

Client decorations must be removed immediately after event unless other arrangements have been made with University Scheduling and Conference Services.)

Catering:

(Clients must use University Catering for all events in the Centennial Student Union and other selected areas.) University Catering′ Contact: Jonathan 507-389-1529

DJ (If applicable):

Alcohol

Alcohol Contacts: Ruttles-Jay Reafner at 507-931-6464, Pub 500-Gwen at 507-625-6500

Type of Event

Have you examined risk management factor?

Anticipated Draw for Event:

Is the event being advertised?

Outdoor Event Needs (Building Services):

Please fill out an Application for Use of University Facilities for outdoor events (form available in SU 246)

Are you providing event or crowd control staff?

Pedestrian control needed?

Parking:

Section 2: Event Set up:

Set up Information and Furnishings/Equipment

SET UP STYLES-See examples below. Please indicate which seating style you need:

Other Furnishing Needs (other than set up described above). Indicate the number requested in the space to left of item. All requests are subject to availability:

**An event using more than just a podium with a microphone will require a sound technician (there is a fee for this service). If client does not provide times for the technician, then the technician will be scheduled for the duration of the event. All events with rehearsals will require a technician for the rehearsal as well as the actual performance.

**Special lighting requirements will require a light technician (there is a fee for this service). This includes spot lights, etc. during a performance or rehearsal.

++ Wired internet service available in entire Student Union; wireless available, but patchy reception

**Note: University departments will need to reserve the media cart themselves using their MavCard unless the cart is used on the weekend or after 4pm during the week. To reserve a cart, call 507-389-5943 or reserve online. Student groups reserve through your advisor. Outside groups-the University Scheduling and Conference Services office will reserve for you.

By submitting this form, I will be the event coordinator and solely responsible for making any changes to the reservation for this event. In addition, I will be responsible for any incurred costs due to changes less than one (1) week prior to the event. I also understand that any late requests and/or changes may not be possible and it is at the discretion of the University Scheduling & Conference Service office and the CSU Operations department to grant or deny these requests.