Before you contact us...If you have a large number of participants, you will need more time for planning and organizing your event.
MSU students, staff, faculty or visitors? Giving visitors advance information, such as parking maps and the links to building maps will help them find their way around our campus. It's also important to notify University Scheduling & Conference Services regarding the types of attendees/numbers, etc. so that parking arrangements can be made. For special events (large groups or groups that have youth, for example) an [PDF] event checklist (1.32 MiB) must be completed. Our office cannot be responsible for parking tickets received by attendees if clients fail to inform us of their parking needs.
Typically, people prefer banquet or round table style seating for a meal. It's best to determine how large the room needs to be before finalizing any plans. It's better to have a room that's a little too large (to give room to grow) than to have a room that will barely meet your needs. University Scheduling & Conference Services cannot schedule a group into a room that excedes the room's capacity.
We use these [PDF] seating styles (14 KiB) as a basis for the arrangement of the room. There are certain rooms that are not rearranged at all which we call "standard rooms". Each of our standard rooms have photos at the official University Scheduling & Conference Services photo gallery. We hope that you will find this information useful.
You can check space availability online prior to making your request. Here are the two web viewers offered:
We offer a fairly large selection of equipment and furnishings. However, we have a limited number of each item in our inventory. To ensure that we have an item available for your event, we must schedule it on your reservation. If you don't see an item on your confirmation that you will need for your event, please ask to reserve the item.
Many of our standard rooms have built in media equipment (does not include the laptop), but we need to know at the time you reserve a room if you will need to use it. This will prevent a problem in the future if the equipment is not operational at the time of your event.
Some of the furnishings we offer are pictured on our Furnishing web site.
The furnishings owned by the Centennial Student Union (CSU) are not to be removed from this building, they are purchased by student activity fees and therefore, owned by the student population. We do make some exceptions for student groups having events in other buildings. However, if you are with a department on campus, we will have to get permission for your group to utilize them outside the CSU.
The sandwich board requires a reservation for a sandwich board space prior to using the board. The locations we offer are listed on this document: [PDF] sandwich board locations (75 KiB)
Any event requiring sandwich boards outside the Centennial Student Union building should order them at the MSU Sign Shop, there is a cost for this service.
If you are serving food at your event, you should contact University Dining Services at least three weeks before your event to place your order. This will allow them sufficient time to order the food and to schedule additional staff (if needed) for your event.
