Before scheduling a space at MSU, please review the information that your request should include.
Any event you plan to have on campus must be scheduled through the University Scheduling and Conference Services office. This is the first step to planning your event. Our office will reserve the space you will need (subject to availability) and work out the set up details with you regarding seating style, equipment and other furnishings.
Forms that you should complete are:
[DOC] Event Questionnaire (355 KiB)
For events planning to serve alcohol, our [PDF] alcohol policy (10 KiB) must be adhered to and our [PDF] alcohol permit form (94 KiB) must be completed.
All foods and beverages served at events are to be ordered through our University Dining Services Catering. You may call catering at 507-389-1529 to speak to a representative or go to the Catering web site to review your options.
There are many things you'll need to know when scheduling space on our campus. First of all, after we have scheduled space for your event, we will have our Finance and Administration office create a [DOC] contract (63 KiB) which both you and representatives from MSU will sign.
Part of the contract states that Non-MSU Clients are required to provide a certificate of liability if MSU deems this necessary after reviewing risk management of the planned event. For details about the certificate and requirements, download the [PDF] Certificate of Liability (14 KiB). For questions regarding the certificate of liability, please contact Rosemary Kinne at 507-389-3242 or e-mail her at rosemary.kinne@mnsu.edu.
