Introduction
The Centennial Student Union provides facilities for social, recreational and cultural activities of the students, staff and alumni of Minnesota State University, Mankato and for persons of the Mankato community. The Student Union receives no tax dollar funding, but is totally supported from student activity fees and revenue generation.
In order to realize a fair and efficient use of the building, the following guidelines will be utilized in the processing of requests for facilities reservations and the supervision of building usage. It should be noted that in addition to the following guidelines regarding reservations, general policy of the Student Union allows any MSU student to have the use of unscheduled rooms for meetings or study on a same day space-available basis.
Facilities use categories
- Recognized Student Organization (RSO) Events
- University Events/Functions
- Events sponsored by University departments or offices and are funded out of departmental or office budgets.
- Student Events
- Events sponsored by currently enrolled MSU student(s) or alumni
- University Affiliated Events
- Events sponsored by current faculty member(s), staff, and/or emeriti
- Not for Profit Making Organizations
- Event sponsored by legally non-profit making organizations
- Private Event
- Academic classes/workshops for credit/certification
Charges Assessment Categories
Recognized Student Organizations (RSO):
- With no participation fee
- No charge for rental or set-up labor, but charge for any technical labor .
- With participation fee, but event funded out of the Student Activity Fees
- No charge for rental or set-up labor, but charge for any technical labor.
- With participation fee, but event not funded out of the Student Activity Fees
- No rental fee but charge for all set up and technical labor.
- Co-sponsorship with University Event
- No charge for rental fee but charged for all set up and technical labor.
- Co-sponsorship with Not For Profit organization (the event must be partially funded out of the Student Activity Fee -50% or the SOAFC maximum)
- No rental fee but charged for all technical labor.
- Co-sponsorship with For Profit organization (the event must be partially funded out of the Student Activity Fee-50% or the SOAFC maximum)
- 50% rental fee plus charge for all technical labor.
University Events(the event cost must be chargeable to a University account):
- With no participation fee
- No charge for rental or set-up labor, but charge for any technical labor.
- With participation fee
- No rental fee but charged for all set up and technical labor.
- Co-sponsorship with RSO
- No rental fee but charged for all technical labor.
- Co-sponsorship with Not For Profit organization
- No rental fee but charged for all technical labor.
- Co-sponsorship with private organization
- 75% of rental fee and charged for any resets and technical labor.
Student Events (current or alumni):
- With no participation fee
- 65% rental fee plus charge for any resets and technical labor.
- With participation fee
- 75% rental fee plus charge for any resets and technical labor.
University Affiliated Events:
- With no participation fee
- 70% rental fee plus charge for any resets and technical labor.
- With participation fee
- 75% rental fee plus charge for any resets and technical labor.
Not for Profit Event:
- 70% of rental fee and charged for any resets and technical labor
Private Event:
- 100% rental fee and charged for any resets or technical labor
Academic Classes/Workshops for Credit/Certification
- 50% of room rental or actual labor charges, whichever is greater
No Show/ Non-Cancellation Fees
Due to the high demand for meeting and performance space in the Centennial Student Union, groups not canceling a reserved space within the prescribed time frame will be subject to a non-cancellation fee or related labor charges.
Rooms requiring Special Set-ups
- Rooms requiring special set-ups must be canceled 3 working days in advance of the event. A $10.00 non-cancellation fee or incurred set-up charges, which ever is greater, will be assessed.
Rooms that have Standard Set-ups
- Rooms that have a “standard” set-up must be canceled one working day in advance.
- Campus groups and departments will be allowed one warning per academic term without charge.
- After the second violation the group’s reservations will be frozen.
- The group will have two weeks to pay a $10.00 reactivation fee to unfreeze current reservations. If the group does not pay reactivation fee within two weeks all reservations will be canceled. If group pays the reactivation fee within the two week period the fee will only be $5.00 or incurred set-up charge, which ever is greater.
- Any group or department with an outstanding balance in the Reactivation Account will not be able to reserve future space in the CSU.
Exemptions to non-cancellation/no show policy
When an event or meeting must be canceled due to weather emergencies or last minute performer cancellations the sponsoring group will be exempt from this policy.
Miscellaneous
In addition to the above policies, the Centennial Student Union operates in compliance with all federal, state and University policies. The Centennial Student Union reserves the right to interpret all policies; to determine appropriate room usage and make changes accordingly; to determine facilities use categories; and to adjust fees as needed. Participants and guests in the building are expected to obey all regulations, to conduct themselves in a respectful manner and to maintain civility in their interactions with the personnel and other guests in the building.
Sponsors of events are responsible for any damages incurred during the course of their event.
