CTAM Board of Governors’ Meeting Minutes

Sunday, January 6, 2008, Ground Round, St. Cloud

 

Present:  Sandy Nieland (Past President), Larry Schnoor (Treasurer), Angie Seifert Anderson (Community College Rep.), Margaret Kitterman (High School Classroom Rep.), Cheryl Neidt (MN Speech Coaches Rep.), Mark Quinlan (MSHSL Rep.), Diana Rehling (States Advisory to NCA and CSCA Rep.), Cliff Janke (President-elect), Scott Durocher (Metro Geographic Rep.), Jody Saxton West (SE Geographic Rep.), Kathy Ebnet (NE Geographic Rep.),Chris McDonald (MN Debate Coaches Assoc.), Gregg Sawyer(MN Education Theater Assoc. Rep.)

 

Meeting was called to order at 11:47 a.m.  President-elect Cliff Janke stepped up to preside over the meeting.  President Michele Neaton was ill. We started with a welcome and introductions.  Minutes from September 13, 2007 were approved.

 

1.  Reports:

            A.  President – no report was submitted.

            B.  Past-President – CTAM on Demand requests.  We did have 3 requests for speech coaching/judging training.  Because we did not have information available, they were not able to host their workshops.  We need to make the request format available to all members so we can respond to their requests in a timelier manner.   Sandy Nieland has also attended an Arts Consortium meeting and is currently on their listserv with updates..  They are working to keep fine arts standards in the language.  They have a lobbyist who will be updating us on this year’s legislative session January 9.   If CTAM members have ideas or concerns, please contact Sandy.

            C.  Treasurer- CTAM 2007 went well.  All bills are paid and our account is fluid.  MnScu paid their portion of the bills and that partnership worked well.  We had one bid for the CTAM 2008 in St. Cloud, but the hotel was booked for September. Larry looked at the Holiday Inn in Alexandria.  We would have to change the CTAM date to the next weekend, September 18, 19, and 20. The facilities would work for the conference and is reasonably priced. The Board discussed questions about session availability and conflicts.  Most felt having 6 sessions might be a positive rather than a negative. A motion was made and seconded to book the hotel in Alexandria.  *Scott Durocher requested that we discuss at our September meeting the possibility of reserving Alexandria for another year after reviewing the feedback sheets from the conference attendees.  The Executive Board can then make a decision to reserve it at an earlier time. Larry suggested we create a form to document funding requests so we have paperwork to submit for the 5013b nonprofit grants which are monitored by the state and to make granting CTAM on Demand requests easier.  (The guidelines for CTAM on Demand are now available on the website.)

            D.  Historian – No report.

E.  Journal Editor – No report.  Larry Schnoor noted a call for articles has gone out.

            F.  Newsletter Editor – No report. Articles are due January 7, 2008.

G.  Central States/NCA Liaison – Diana Rehling submitted two sets of committee notes.

            H.  BOG Members’ Reports

1.  Gregg Sawyer announced the 4th Annual Spring Forum sponsored by Perpich Center, CTAM, and the American Alliance for Theater Education, March 1 at the Guthrie Theater.  Sessions and opportunities for theater related activities will be available and the Inside Look for the Wasserstein Play. Minnesota Education Theater Association raised its fees to $15 individual and $20 for organization. Clarification about accessing funds from CTAM and the CTAM Foundation was held.

2.      Jody Saxton West – New Speech Coach Mentor/Mentee Program is in high demand with 51 new coaches requesting assistance this year.  Jody is wondering where to get funds to help with the high demand.  The Board suggested tapping into the MSHSL Foundation grant and Minnesota Speech Coaches Association funds.  The Board offered suggestions for stipends and honorariums for those willing to organize sessions and the mentorship program. Jody will do some research and get back to the Board with her findings.  Chris McDonald proposed videotaping CTAM sessions and offering them online for new coaches to view.  Margaret Kitterman suggested doing the same with the coaches’ training workshop from the MSHSL. 

3.      Mark Quinlan reported the League is looking to put future coaches’ training online.  This would be the next step debate/speech/one act could utilize as well. Mark asked for clarification about his replacement.  Does this person have to be a CTAM member?  He will check the MSHSL constitution for guidelines.

4.      Chris McDonald – MDTA increased their membership fees to $20.  The organization is losing membership due to cuts.  The organization has forwarded a proposal to the MSHSL to change the sectioning of debate as most “greater Minnesota” schools are dropping the program.

5.      Cheryl Neidt – Reported that speech rules changes have been made and forwarded  according to the proposals made at CTAM.  Taking effect this spring at the state contest will be the tie breaking procedures.  The dramatic duo movement changes will be discussed this spring.  Coaches were encouraged to vote for state speech judges online this week.  Cheryl requested the MSCA meeting time frame at CTAM be altered by having the business meeting during one evening session.  The Board agreed.  She will bring this to her MSCA board.

6.      Margaret Kitterman – She announced a workshop opportunity at the Guthrie which occurred after the state speech meet last year.  Margaret will promote that opportunity and get back to the membership with that information.

7.      Angie Seifert – Was wondering about the feedback for the online sessions held at CTAM.  She will contact Michele to get ideas for future sessions based on this feedback.

  1. Personnel
    1. President – elect nominees – We need to have a college representative.  Larry Schnoor recommended Mark Fokken from Southwest State University.  He will talk to Mark and see if he is interested in the position.  A call for nominees should be placed in the newsletter for president-elect.
    2. Treasurer – Gregg Sawyer hoped Larry Schnoor would once again run for the position.  A motion was made and seconded to nominate Larry Schnoor for the position. Cliff Janke discussed that when Larry decides to retire from running for the position that he give a year’s notice to train in a new person for the job.  Larry suggested that for future reference appointing an ex officio member who brings with him/her a history of the organization and knowledge of procedure.  A call for nominees should be placed in the newsletter for treasurer. 
  2. Presidential Appointments – The only vacancy at this time is a replacement for Cliff Janke in the Southwest Region.  Two people, Roxy Janke from Fairmont and Jan Urtel from Mankato East, have expressed interest in the position. * Michele Neaton wanted to wait a couple of weeks because the call was just in the newsletter which came out in December.  The Executive Board will make a recommendation once Michele notifies us of others who might be interested.
  3. Outstanding Individual Award nominees – Gregg Sawyer asked if there was a list of criteria available which outlines the qualifications for being nominated.  *A motion was made and seconded for the Executive Board to create a list of criteria to be considered for the award at the September meeting.  A call for nominees went out in the winter newsletter.  Another call should be placed in the spring newsletter.
  4. CTAM Teaching Awards – The Executive Board has not met to discuss these proposals.  *The Executive Board will discuss these proposals at the spring meeting and bring the proposals forward to the fall meeting.
  5. Convention 2008 Update – Alexandria - September 18,19,20

Cliff Janke asked for ideas for a conference theme.  Larry suggested we tie in to the NCA theme of “The unConventional Convention.”  A motion was made and seconded to use this theme.

  1. Other

Mark Quinlan was wondering what was happening with the Communication Arts licensure and the number of speech requirements from various colleges/universities.  Diana and Larry said it depends on how the college/university submitted where the requirements were being met.  A college could say students were meeting speech requirements in other classes even though students were not taking a formal speech class.  Diana suggested Mark contact Judy Litterst who would know about the procedures. 

 

A motion was made and seconded to adjourn the meeting at 1:56 .

 

Respectfully submitted,

Sandy Nieland

CTMA Past President