CTAM Executive Board Meeting -Minutes

November 18, 2001 at The Academy of Holy Angels

 

Meeting was called to order at 11:50 a.m.

 

Present: Mike Wartman (President),  Gregg Sawyer (President Elect), Kris Lindvall (Past President), Larry Schnoor (Treasurer), Dan Cronn-Mills (Newsletter Editor)

Karen P. Wilson (Secretary)

 

-Minutes from September 19, 2001 Executive Board Meeting were approved.

 

-Treasurers Report:  All bills have been paid leaving a balance of $8542.68. Attendance at the CTAM convention was 265  (245 members attended).

            Estimated budget for CTAM on the Road was distributed.  Total estimated cost:  $3,050 (Presenters-$1200, Mileage-$600, Refreshments-$450, Misc.-$300, Lodging, duplication, etc.- $500).

A letter will be sent out to non-members inviting them to become members of CTAM (the Exec. Board thought the letter was "classy"- thanks Larry).

            CTAM membership form will be put on the Web page.

Discussion followed about informing the membership about grants, etc. from CTAM foundation- Mike will contact Jim Graupner about this.  A committee will be established from the general membership to set up guidelines and criteria and this will be forwarded to the Board of Governors to act on.

           

-CTAM ON THE ROAD Update   

            Materials have been sent to the regional hosts. Wide discussion followed.  Gregg will work on getting a regional list of names into a computer database.

            Brochure for On the Road-Metro was distributed -this was sent out 11/16/01.

            Discussion followed about how many presenters will be at each area and what was being covered. Feedback forms need to include specifics. Right now regional reps put together their own feedback forms.  Eventually it would be helpful to put together one feedback form to achieve consistency in responses.

            Email addresses for entire membership have been given to Warren Sandman.

 

-Newsletter

            The newsletter is on email but because of the State strike the regular mailing is backlogged.  Should be out next week. There is still time to include additional material in the current newsletter. A listing of CTAM participants at NCA will be added

 

-Journal

Submission dates are near.  The Perpich grant has been dispersed- this project is complete.  Information is accessible from the web page.  Database is still in progress.

 

-CTAM Convention 2001 Wrap Up

            Mike distributed a summary of responses. Discussion followed. Updating of job descriptions for regional reps may help the reps understand their responsibilities in regard to conference proposals and panels.  All members of the BOG should be participating in conference proposal suggestions, coordination, etc. 

            Discussion followed about stipends for conference presenters.  Offering CTAM membership in lieu of stipend is a possibility.  It was decided to add $5 to convention fees to pay for such stipends and allow Executive Board to review and approve stipend expenditure.  This would create a $1000 pool from which to draw and to which the entire membership can apply.  Requests for stipends are due by April 15 and applications will be sent to the Conference Planner. Stipend requests are limited to $100 for non-member specialists. Recipients will be selected at the June Executive Board meeting.  This information will be published in the current November newsletter and the February newsletter. Mike will put together an application form.

            Thanks for a wonderful conference!

 

-CTAM Convention 2002-Stillwater

Theme- share our resources

Provide tables for various vendors to share literature, season information, etc. Encourage presenters to provide a bibliography and handouts. 

Various hotels will be listed.  Gregg will follow up with Jim Graupner about the possibility of dinner on the boat.

            Guest Speakers- this year's guest speaker donated her time but her room was paid for one night.  Possible guest speakers were discussed and are underway.

 

-Central States and CTAM panels

            The Sturgis panel and the Physical Theater panel were accepted to Central States in Milwaukee this year.  Tom Endres will be asked to describe Central States for the next newsletter- Dan will follow up on this and also include descriptions of various other organizations such as NCA and ATHE for the February newsletter.

 

-Minnesota Graduation Standards

            It has been 5 years since grad standards were implemented.  An area arts meeting will be convened on Dec. 5 from 3-6 p.m. at the Old Perpich Center and recommendations will be made.  Mike and Gregg will attend or will select representatives of CTAM.  They will report back to this organization.

 

-CTAM Exec Committee and Board of Governor position descriptions

            Job descriptions will be mailed directly following this meeting.  Feedback is requested asap and will be discussed at the January meeting.

            Is there a constitutional section about adding BOG members?  Article V covers this.  Discussion followed.  It was decided that a Technical College Representative and a SPAM Representative will be added to BOG.  SPAM affiliation was approved.  Mike will contact SPAM for suggestions of possible reps.

 

-Vice President-Elect position

Consensus was that members of BOG are not accessed enough.  Proposal followed and was agreed upon: because we are in the midst of redoing job descriptions the addition of a new Vice President elect position will be postponed until changes are evaluated. 

 

-CTAM efforts toward Dance Coalition/Dance Educators and NCTE/English

            In light of the current licensure they will be invited to become affiliates of CTAM.  Mike will make contact here.

 

-CTAM Letter writing campaign on content tests for teachers

            Mike will contact Judy Litterest about writing a form letter requesting the addition of speech questions on the test and will contact Warren Sandman to clarify who should receive this letter.

 

-BOG meeting for January

            Sunday, January 13, 2002 was set for the next meeting.  It was agreed that the second Sunday of January be established as the standard time for this meeting.  The meeting will be held at St. Thomas or The Academy of Holy Angels (to be announced).

 

The meeting was adjourned at 1:55. Thanks to Gregg for hosting this event and for the wonderful lunch in beautiful surroundings!

 

Respectfully Submitted,

 

 

Karen P. Wilson (Secretary)