CTAM Executive Board
Meeting Minutes
Meeting was called to order at
Present: Gregg Sawyer (President), Tom Kuster (President Elect), Mike Wartman (Past President),Larry Schnoor (Treasurer) Karen P. Wilson (Secretary)
Minutes were approved from the
Reports:
Treasurer’s Report:
Larry reported that the current CTAM budget is approx. $2,400. CTAM Foundation budget for 2003 is $7400.
President Elect’s
Report:
Tom distributed preliminary conference programs. There is color coding meaning that the people have seen this description and approved of what is written. Tom also distributed a “CTAM Conference Program by Hour” description demonstrating the balance between sessions. There is room for more offerings including more theatre offerings so feel free to continue sending in proposals. Discussion followed about the make up of sessions and the time limitations due to organizational meetings, certification, etc. Please check the room allocations to see if the room size is appropriate. The green sheet used at the general business meeting to begin obtaining ideas for the next year’s convention is really useful- should be used again.
Luncheon entertainment is Drama Data Rama
presented by Diane Aldis, Virginia McFerran and Derek Phillips from the
The two extra rooms in the Library are additional conference expense but the charge only applies after we have used them. Consensus was that we should book these and plan to use them. Bring your own technology if you need to use such equipment. Tom will check to see what resources are available on site.
Other activities: Jill is working with the Visitors Bureau and they are putting together a packet with discount coupons, etc. The hotel will extend their conference rate through Saturday night should people wish to extend their stay. Tom will look into other activities in the area and let the membership know these options through conference publicity.
There were a couple of requests for basic information about CTAM for newcomers- what are the benefits of membership, who makes up the membership, etc. This information is in the registration packet. Discussion followed and consensus was that Gregg will mention these benefits at the luncheon and draw attention to the information in the registration packet including CTAM services, resources, how to get involved, demographics, etc.
Funding graduate and undergraduate students: Can we help fund part of the conference program for these students? Discussion followed. Consensus was that we should try to get these students involved early. This conference is really helpful for new teachers, etc. There are two sessions in the conference program specifically designed for these students. As part of the Foundation requests it was decided that we could offer a certain number of sponsorships for new graduate and undergraduate students. Perhaps up to five students from each school up to 30 students total (conference fees and membership) to a total limit of approximately $2000. Larry will contact Dan about including this information in the newsletter.
Three nominations for
outstanding individuals:
Kathleen Maloney
Don Rice
Warren Sandmann
Discussion followed. Agreement was for all three to receive the CTAM Outstanding Individuals Award. Gregg will contact these individuals and arrange the plaques, etc.
Historian’s Report:
Cindy commented (in absentia) that the Fall newsletter is usually quite full and requested that the Historian’s report be later and include a more complete, longer column giving an historical perspective on standards, etc. Discussion followed. It was decided that it would be useful to have this information included in the conference packets and then reprint the article in the following newsletter.
Newsletter: The 15th is the deadline for submissions. An abbreviated program listing is included in the newsletter so Tom will take care of this.
President’s Report:
Brief update on what happened with the standards. No Child Left Behind is a federal program which includes the arts. Judy Litterest and Gregg Sawyer attended the meeting with Commissioner Yecke that Kathleen Maloney had organized. Arts standards have been put back into the core but since these have not yet been written no one is certain what will be included here. Gregg will talk with Kathleen about offering a session at the Conference discussing the standards.
Convention meeting items: Nominations of new officers: Karen will be happy to run again for Secretary. Jill Lofald will be contacted by Gregg about the President Elect position. Gregg will contact groups about hospitality donations. This request will be included in the newsletter as well. The AA rep assembly position also needs to be filled and Gregg will be following up on this. The Executive makes nominations and there are nominations from the floor.
Are there any other items that need to be covered at the convention? Discussion followed.
Data base membership:
Cheryl Neidt from Springfield-221
No Marshall,
The list of officers on the website needs to be updated.
Other issues:
Mike updated the group on the Schwans scholarship and it appears that this is at a standstill. Discussion followed about the On-the-Road Program as it was hoped that this Schwans money could have been used for On The Road. Should this program be offered every other year? Or on an as-need basis? Seems to be most useful for outlying areas.
Extensive discussion followed. A brief history of the CTAM On The Road workshops including mention of the possibility for funding will be included in the next newsletter: Larry and Mike will work on this together.
Any ideas for the location of next year’s convention? Central or metro area is the next on the rotation. Gregg will look into this.
Larry will contact the Executive Board via email if there are problems with food, costs, etc. for the convention
Meeting was adjourned at
Next meeting will be at the conference in
Respectfully Submitted,
Karen P. Wilson, Secretary