University PoliciesPage address: http://www.mnsu.edu/students/basicstuff/policies.html
- Statement of Student Responsibilities
- MnSCU Board Policies on Student Rights & Responsibilities
- Acceptable Use of Computers and Information Technology Resources
- Access for Students with Disabilities
- Alcohol and Other Drugs Policy
- Chalk Use Policy
- Department of Residential Life Policies
- Equity in Athletics Disclosure Act
- Hazard, Private Vehicle Related
- MnSCU Non-Discrimination in Employment & Education Policy
- MnSCU Sexual Violence Policy
- Outdoor Music Events
- Posting Policy
- Release of Information to Parents and Third Parties
- Reporting of Crimes on Campus
- Rollerblades/Skateboards/Personal Assistive Mobility Devices
- Solicitation Policy
- Student Complaints and Grievances Policy
- Student Education Records
- Student Right-to-Know & Campus Security Act
- Tobacco and Smoke-Free Campus Policy
- Weapons and Firearms Policy
Statement of Student Responsibilities
Students are dual members of the Minnesota State University, Mankato community and society. Good citizenship is expected of all students regardless of location. Students who engage in alleged violations of the "Statement of Student Responsibilities" policy may also face civil or criminal penalties. This Statement is not intended to replace federal, state, or local legal processes.
The "Statement of Student Responsibilities" was established by students, faculty, and staff to clarify behavioral expectations of students. The following responsibilities promote a sense of community where maturity, personal accountability, and positive regard for the well-being of others frame choices and decision-making:
- Individuals will fulfill their academic responsibilities in an honest and forthright manner.
All students have a responsibility to maintain the academic integrity of the university and each student must at all times keep in mind that his or her behavior reflects not only upon him/herself, but upon other students, the faculty, and the university as a whole. Each and every student is responsible for becoming familiar with and abiding by the University policy on plagiarism and academic honesty as well as the guidelines and policies established by their instructors and programs of study.
Examples of violations include, but are not limited to: plagiarism (such as using another's phrasing, concepts or line of reasoning as your own); submitting course assignments that are not your own; submitting the same paper in different classes without prior approval from both instructors; cheating on assignments, laboratory reports or examinations; acquiring or using test materials without faculty knowledge; failure to follow class policy; obtaining academic benefits through inappropriate application of technology; computer fraud or unauthorized access; engaging in academic fraud alone or with others; downloading material off the Internet without proper citation; illicit attempts to influence grading; failing to abide by test–taking procedures; signing the class attendance roster for an absent student.
- Individuals will respect and foster the academic endeavors of others.
Minnesota State Mankato exists to promote learning, and as such, students must behave in such a way so as to allow the process of learning to take place by group or individual.
Examples of violations include, but are not limited to: harassment of a faculty member; disrupting teaching or learning; excessive noise that disrupts classes, studying, or University activities; other activities that seriously disrupt the educational process; intentionally altering, inhibiting, or stealing another person's research.
- Individuals will respect the integrity of the University's academic and administrative records.
Those records are the property of the University and must be treated as such.
Examples of violations include, but are not limited to: acting alone or with others to misrepresent academic status, performance, awards, or graduation material; omitting material from or manipulating records; falsifying, altering, stealing, or destroying University documents; altering, forging, or misusing University academic records; obtaining grades, course access, awards, or endorsements dishonestly; computer fraud.
- Individuals will adhere to all policies and regulations of Minnesota State Mankato and the MnSCU system along with federal, state, and local laws that govern individual actions and relationships among community members.
When students accept admission to Minnesota State Mankato, they accept the responsibilities that go along with membership in the University community. The University complies with federal, state, and local laws, and expects students to act in accordance with the law. The University holds students to high standards of conduct and ethical behavior, which may exceed legal obligations.
Examples of violations include, but are not limited to: sexual violence; unauthorized or illegal consumption or possession of alcohol; public drunkenness; possession, sale or distribution of illegal material or substances; violation of University or departmental policies; violation of law; defenestration (throwing items out of a window); violation of University email or computer usage policy; possession of false identification; engaging in riotous behavior or encouraging others to do so; illegal gambling; inappropriate use of electronic devices, e.g. cell phones.
- Individuals will protect and support the personal safety of self and others.
Living in a community requires that students respect another's personal space. Students have the right to pursue their academic and personal goals free from the threat of injury, threats or unwanted contact. Self–injurious behavior has the potential to adversely disrupt the academic and personal success of both the student involved and other Minnesota State Mankato students. Physical safety is a prerequisite for maintaining an educational environment. Violations of these expectations need to be addressed in order to maintain the boundaries of all students.
Examples of violations include, but are not limited to: sexual violence; indecent exposure; stalking (persistent unwelcome contact or observation); threatening with a weapon or simulated weapon; fighting; physical violence; unsolicited, nonconsensual sexual or physical contact with another person; endangering the health or safety of self or others; reckless actions taken with disregard for the harm that may ensue to self or others; participation in a disturbance which may endanger self or others.
- Individuals will demonstrate civility towards others in all their interactions.
As a member of the Minnesota State Mankato community, all students owe to their fellow students, as well as to the faculty, staff and other members of the community, a basic level of respect; and students have a right to be treated with respect as well. Minnesota State Mankato respects and protects the right of students, faculty, staff and visitors to engage in argument, to advance their opinions and beliefs without fear of reprisal or punishment, and to disagree with one another provided that the exercise of those rights takes place within a context of civility and respect for others.
Examples of violations include, but are not limited to: disruptive noise; terroristic threats; sexual harassment; verbal or written intimidation; severe or persistent harassment through verbal, written, or graphic expression; hazing, (defined as mandating undesirable activities, a pattern of banter/ridicule/criticism and/or the use of humiliation, as a form of initiation); actions that substantially interfere with another person's right to learn and participate.
- Individuals will show respect for personal and University property.
As a member of the Minnesota State Mankato community, all students will recognize, value, and appropriately regard personal and University property.
Examples of violations include, but are not limited to: identity theft; vandalism; theft; actual or threatened damage to property; acting fraudulently to obtain goods, services, or funds from University departments, student organizations, or individuals; misuse and/or wrongful use of University facilities, equipment or services; failure to return University equipment; wrongful sale or use of another's property; knowingly possessing or using stolen property; littering; public urination; trespassing; unauthorized possession, distribution or duplication of a University key(s); providing a key or ID to another person without proper authorization; providing another person with unauthorized access to a secured area; intentional harm to computer equipment and programs.
- Individuals will contribute to a safe environment within the University community.
The University is a community and requires the active participation of all members in keeping the community peaceable and safe. Students are encouraged to respect and be proactive about their own safety and the safety of others.
Examples of violations include, but are not limited to: possession of weapons, incendiary devices or explosives; possession of articles or substances that are used as weapons or simulated weapons; misuse of University keys; willful failure to identify or false identification of oneself or one's guest(s); failure to assume responsibility for the actions of one's guest(s); misuse or damage of fire fighting, safety or other emergency equipment; failure to comply with appropriate requests from University Security or other University staff members; intoxication that disrupts other individuals or the University's activities; self–injurious substance abuse; or interference with law enforcement or University staff performing their duties.
- Individuals will comply with the University in enforcing its administrative responsibilities.
Successful operation of the University requires adherence to policies and procedures by its members. It is the responsibility of all University students, staff, and guests to cooperate at all times with the University in order to maintain a safe environment.
Examples of violations include, but are not limited to: retaliation towards an individual for involvement in a University activity; disruption of activities of the University; harassment of University staff (including student staff); submission of a false or purposely incomplete statement/report; misuse, alteration, or transference to another person of the MavCARD; failure to appear in response to a proper summons when requested to do so by a University official; disruption of disciplinary activities; dishonesty as part of a University hearing; misuse of one's position within the University; failure to comply with sanctions from a disciplinary hearing; failure to comply with restriction from areas on campus; or demanding inordinate amounts of attention from faculty or staff.
The student conduct system promotes and enforces the "Statement of Student Responsibilities" policy following a philosophy of educational discipline. Through involvement in the adjudication process, students have an opportunity to learn new ways of resolving difficulties and relating to others while strengthening their comprehension of rules and regulations necessary to maintain a safe environment conducive to learning and growth.
- Each student is responsible for knowing and adhering to the prescribed community standards. A student found to have violated the "Statement of Student Responsibilities" policy will receive a maximum disciplinary sanction of expulsion, or any sanction not less than a warning.
- Disciplinary action is cumulative and progressive resulting in more serious consequences if the student engages in repeat violations or fails to follow through with sanctions from a previous hearing.
- Being under the influence of alcohol and/or other drugs does not in any way excuse or mitigate responsibility for a student's actions. The excessive, illegal, unprescribed or otherwise socially irresponsible use of alcohol or other drugs infringes upon one's ability to preserve personal integrity and civility.
- Any violation of the "Statement of Student Responsibilities" policy is aggravated in severity when bias motivation is involved.
For additional information regarding the "Statement of Student Responsibilities," including procedures used, contact the Minnesota State Mankato Office of Student Affairs, WA 228, Mankato, Minnesota 56001, 507-389-2121 or 507-389-2246 (fax). Information can also be found on the Student Conduct website at www.mnsu.edu/conduct.
Board Policy 3.1
Part 1. Freedom to Learn
In addition to the basic constitutional rights enjoyed by all citizens, students in colleges and universities have specific rights related to academic freedom and their status as students. Freedom to teach and freedom to learn are inseparable facets of academic freedom. The freedom to learn depends upon appropriate opportunities and conditions in the classroom, on the campus, and in the larger community. Students are expected to exercise their freedom with responsibility.
Part 2. Freedom of Expression
Individual students and student organizations shall be free to examine and to discuss all questions of interest to them and to express opinions publicly and privately. They shall be free to support causes by orderly means that do not substantially disrupt the regular and essential operation of the institution. Students shall be free to take reasoned exception to the data or views offered in any course of study and to reserve judgment about matters of opinion, but they are responsible for learning the content of any course of study for which they are enrolled.
Part 3. Freedom of Association
Students shall be free to organize and join organizations to promote their common and lawful interests, subject to institutional policies or regulations. Registration or recognition may be withheld or withdrawn from organizations that violate institutional regulations.
Part 4. Student–Sponsored Forums
Students shall have the right to assemble, to select speakers, and to discuss issues of their choice. The college or university shall establish reasonable time, place and manner restrictions to assure that the assembly does not substantially disrupt the work of the institution or does not interfere with the opportunity of other students to obtain an education or otherwise infringe upon the rights of others. Such regulations shall not be used as a means of censorship. The president or designee may prohibit any forum when there is a likelihood of harm to individuals or damage to property if the event is held. Prior to any such prohibition, the president shall make his or her best effort to consult with the student association.
Part 5. Student Publications
Student–funded publications shall be free of censorship and advance approval of copy, and their editors and managers shall be free to develop their own editorial and news coverage policies. Editors and managers of student publications shall be protected from arbitrary suspension and removal because of student, faculty, administrative, or public disapproval of editorial policy or content. The student fee allocation process shall not be used as a means of editorial control of student–funded publications. All student publications shall explicitly state on the editorial page that the opinions there expressed are not necessarily those of the college, university, system, or student body.
Part 6. Student Policies
The policies of the college or university regarding student expectations, rights and responsibilities shall be readily accessible to students.
Part 7. Catalog and Course Information
To the extent possible, students shall be provided relevant and accurate information regarding courses prior to enrollment. Catalog descriptions and website postings shall be accurate and based on information existing at the time of publication. To the extent possible, class schedules shall list the names of faculty teaching courses.
Part 8. Student Academic Standing Information
Students shall have access to accurate information for establishing and maintaining acceptable academic standing, information which will enable students to determine their individual academic standing, and information regarding graduation requirements.
Part 9. Academic Evaluation
Student academic performance shall be evaluated solely on the basis of academic standards, including any requirements that are noted in the catalog, course syllabus, or student handbook. Students shall have protection against prejudiced or capricious evaluation and shall not be evaluated on the basis of opinions or conduct in matters unrelated to academic standards. Students shall have the right to review their corrected examinations or other required assignments used by the faculty in evaluating the student's academic performance.
Part 10. Property Rights
Term papers, essays, projects, works of art, and similar property including property in which the student has intellectual property rights pursuant to Board Policy 3.26 shall be returned to a student upon request, within a reasonable time frame, when no longer needed for evaluation purposes, unless the student grants written permission for them to be retained.
Part 11. Student Review and Consultation
Students shall have the right to appropriate levels of participation in college and university decision–making pursuant to Policy 2.3 and Procedure 2.3.1, Student Involvement in Decision–Making.
Policy Statement: Computer and information technology resources are essential tools in accomplishing the mission of Minnesota State Colleges and Universities and its individual institutions. These resources must be used and managed responsibly in order to ensure their availability for the competing demands of teaching, scholarship, administration and other mission-related uses. This policy establishes responsibilities for acceptable use of Minnesota State Colleges and Universities information technology resources.
Part 1. Purpose.
Subpart A. Acceptable use.
System information technology resources are provided for use by currently enrolled system students, administrators, faculty, other employees, and other authorized users. System information technology resources are the property of Minnesota State Colleges and Universities, and are provided for the direct and indirect support of the system's educational, research, service, student and campus life activities, administrative and business purposes, within the limitation of available system technology, financial and human resources. The use of Minnesota State Colleges and Universities information technology is a privilege conditioned on adherence to this policy and any procedures or guidelines adopted pursuant to this policy.
Subpart B. Academic freedom.
Nothing in this policy shall be interpreted to expand, diminish or alter academic freedom, articulated under Board policy and system collective bargaining agreements, or the terms of any charter establishing a system library as a community or public library.
Part 2. Applicability.
This policy applies to all users of system information technology, whether or not the user is affiliated with Minnesota State Colleges and Universities, and to all uses of those resources, wherever located. Minnesota State Colleges and Universities is not responsible for any personal or unauthorized use of its resources. Security of data transmitted on its information technology resources cannot be fully guaranteed.
Part 3. Definitions.
Subpart A. System.
System means the Board of Trustees, the system office, the state colleges and universities, and any part or combination thereof.
Subpart B. System information technology.
System information technology means all system facilities, technologies, and information resources used for information processing, transfer, storage and communications. This includes, but is not limited to, computer hardware and software, computer labs, classroom technologies such as computer–based instructional management systems, and computing and electronic communications devices and services, such as modems, e–mail, networks, telephones, voicemail, facsimile transmissions, video, mobile computing devices, and multimedia materials.
Subpart C. Transmit.
Transmit means to send, store, collect, transfer or otherwise alter or affect information technology resources or data contained therein.
Subpart D. User.
User means any individual, including, but not limited to, students, administrators, faculty, other employees, volunteers, and other authorized individuals using system information technology in any manner, whether or not the user is affiliated with Minnesota State Colleges and Universities.
Part 4. Scope.
Subpart A. Procedures.
The chancellor shall adopt procedures under this policy, including, but not limited to: security; employee use, consistent with Minnesota Statutes section 43A.38 and other applicable law; monitoring; unauthorized uses and other limitations on use.
Subpart B. Sanctions.
Users who violate this policy or related system, college or university procedures shall be subject to disciplinary action through appropriate channels. Violations may be referred to appropriate law enforcement authorities consistent with applicable law and procedures.
A qualified individual with a disability must be ensured the same access to programs, opportunities, and activities at the University as all others.
All programs, services, and activities of the University when viewed in their entirety, will be accessible to and usable by qualified students with disabilities. All classes, meetings, programs, or other events will be held in facilities that are accessible. Announcements of meetings or other events will contain a statement indicating the availability of accommodation of disabilities upon request.
Requests for accommodation must be initiated by the student and supported by documentation of the disability indicating a current need for accommodation. Reasonable accommodations may include the following: alterations to rules, policies, or practices, removal of architectural or communication barriers, or the provision of auxiliary aids.
Minnesota State University, Mankato has the right to refuse to provide an accommodation that poses a direct threat to the health and safety of others, constitutes a substantial change or alteration to an essential element of a course or program, results in undue financial or administrative hardship, or is considered a personal device or service (i.e. wheelchairs, hearing aids, personal transportation).
All students with a disability may request accommodation through Accessibility Resources.
Responsibilities of students with a disability seeking accommodation include:
- Identifying themselves as an individual with a disability through the Minnesota State Mankato Accessibility Resources Office.
- Providing current documentation from an appropriate professional source that verifies the nature of the disability, functional limitations, and the need for specific accommodations.
- Following specific Accessibility Resources procedures for obtaining reasonable and appropriate accommodations including initiating certain services each semester in a timely manner.
- Adhering to the same conduct as all other students.
- Meeting the University's qualifications and essential technical, academic, and institutional standards.
Responsibilities of Accessibility Resources:
- Determining eligibility for participation of students with disabilities in the accommodations process based upon a review of appropriate documentation.
- Determining reasonable accommodations for each student based on the individual's disability related needs.
- Assuring the student received appropriate accommodations.
- Supporting and advising faculty and department staff regarding student disability accommodations as they relate to program standards.
Responsibilities of faculty and staff include:
- Understanding and complying with the University's policies and procedures for providing accommodations to students with disabilities.
- Notifying students, through the class syllabi and / or departmental electronic and printed materials, that accommodations are available.
- Discussing with Accessibility Resources any concerns related to the accommodation(s) or arrangements that have been requested by the student.
- Assuring the confidentiality of information regarding students with disabilities.
- Determining the essential elements and academic standards of the course or program.
Discrimination Complaint Procedures
This grievance process shall apply to situations where a student has followed the established procedures to request accommodations on the basis of disability and the request has been denied or otherwise not provided.
- Written or emailed complaints should be filed within 30 days of the date the incident occurred with the Director of Accessibility Resources.
- If an informal resolution is not reached in Step 1, the student should file a grievance through the University's Office of Equal Opportunity & Title IX.
- Students also may file a complaint directly with the U.S. Department of Education's Office for Civil rights (http://www.ed.gov/about/offices/list/ocr/index.html) or with the Minnesota Department of Human Rights (www.humanrights.state.mn.us). The Statue of Limitations for filing a complaint with the Office for Civil Rights is 180 days from the date the incident occurred.
Confidentiality and Maintenance of Records
All disability–related documentation will be centralized in a confidential file in Accessibility Resources. Departments, faculty, and staff may not access diagnostic or other information regarding a student's disability and may not keep copies of such documentation. Information concerning a student's disability should be disclosed only to those with a legitimate "need to know." Sharing of information with other faculty and staff needs to be balanced with the student's interest while maintaining their privacy. Confidentiality is not maintained in the case of child abuse, suicidal or homicidal intent.
A confidential file is maintained on each student that includes demographics, documentation of the disability, a record of each contact and action taken. An electronic database is utilized for caseload management purposes with limited access. Student records will be shredded seven years after the last contact, but Accessibility Resources will maintain a record of each student and their dates of affiliation with the Office.
Minnesota State University, Mankato, is committed to achieving equal educational opportunity and full participation for qualified persons with disabilities. Achieving full participation and integration of people with disabilities requires the cooperative efforts of all the departments, offices, and personnel. Assurance of equal educational opportunity rests upon legal foundations established by federal law, specifically the Rehabilitation Act of 1973 including Section 504, and the Americans with Disabilities Act of 1990.
By federal law, a person with a disability is any person who: 1) has a physical or mental impairment; 2) has a record of such impairment; or 3) is regarded as having such an impairment which substantially limits one or more major life activities such as self-care, walking, seeing, hearing, speaking, breathing, or learning.
A qualified individual is a person who, with or without reasonable modifications to rules, policies, or practices, the removal of architectural, communication, or transportation barriers, or the provision of auxiliary aids and services, meets the essential eligibility requirements for receipt of services or participation in a university program or activity. Essential eligibility requirements include, but are not limited to, academic and technical standards requisite to admission or participation in an education program or activity. (MnSCU Board Policy 1B.4, Subpart C)
The possession, consumption, manufacture, sale, and/or distribution of alcohol or illicit drugs are prohibited on the Minnesota State University, Mankato campus. This policy extends to:
- All facilities, grounds, and property owned, leased or controlled by the University.
- All University-sanctioned events.
- All persons whether or not he or she is a member of the University community.
- Individuals of all ages, even though they may be of legal age to consume or possess alcohol.
The jurisdiction of the policy shall be consistent with the criteria established in MnSCU Policy 3.6 Student Conduct, Part 2 and shall be applied to the off–campus behaviors of both students and employees for the violation of the "Alcohol and Other Drugs" policy when:
- Hazing is involved; or
- The violation is committed while participating in a University-sanctioned event or sponsored activity; or
- The victim of the violation is a member of the University community; or
- The violation constitutes a felony under state or federal law; or
- The violation adversely affects the educational, research, or service functions of the University.
The determination of violations that adversely affect the educational, research, or service functions of the University shall include:
- Significant first time alcohol or drug–related legal violations (including but not limited to providing alcohol to minors, social host violations, distribution of illicit drugs);
- Repeated alcohol or drug–related legal violations;
- Situations where the student's or employee's (while performing job duties) substance use results in a need for medical assistance; or
- Situations where the alcohol or drug use prevent the student or employee from being able to fulfill essential functions designated in their role associated with the University or creates a direct threat to the safety of others in their role associated with the University.
The jurisdiction of this policy applies to all students as defined by the current MnSCU Procedure 3.6.1: Student Conduct and to any employee (while performing job duties in their role associated with the University) during the term of any employment contract at Minnesota State Mankato. Jurisdiction applies to any violation of the "Alcohol and Other Drugs" policy that is submitted by formal written report to the University.
The only exceptions to the "Alcohol and Other Drugs" policy are:
- The one–time use of alcoholic beverages at specific University events when authorized by the President. These exceptions shall be consistent with the current MnSCU Procedure 5.18.1: Alcohol Use and Controlled Substances on Campus;
- Authorized laboratory and classroom instruction;
- The possession or use of alcoholic beverages in an alcohol use awareness program that is sponsored and approved by the University and the possession or use is limited to persons 21 years old or older.
- Use of alcohol while attending University–sanctioned events when the use of alcohol has been approved by the sponsoring organization and does not violate any state or federal laws.
The "Alcohol and Other Drugs" policy shall provide guidance and authority for any subordinate policies related to alcohol and drugs at Minnesota State Mankato (i.e., Residential Life, Business Services, Athletics, Vehicle Use, etc.). While subordinate policies may be more specific, they must, at minimum, adhere to the University alcohol and drug policy and maintain its integrity.
Marketing, Advertising & Promotions
This section pertains to, but is not limited to the following:
- University publications, media, or advertising;
- Distribution of University literature, posters, and/or other printed materials;
- Event registration, sponsorships;
- Raffles and sales; and
- University offices, departments and contracting agents.
The University does not regulate the content of advertisements in autonomous student publications (i.e., student newspaper).
The following specific advertising, promotional, and marketing activities are prohibited:
- On–campus advertising that portrays drinking as a solution to personal, academic, or professional problems or as necessary for social, sexual, or academic success.
- Any advertising promoting the use of alcoholic beverages which places an emphasis on quantity and frequency of use.
- Using alcoholic beverages as awards, prizes, or promotional items in connection with University sponsored events.
- Advertising and other promotional campus activities associating alcoholic beverage consumption with the performance of tasks that are unlawful while under the influence of alcohol such as operating a motor vehicle.
Universty Sanctions: Recognized Student Organizations
Student groups violating the "Alcohol and Other Drugs" policy are subject to organizational review and sanctioning in accordance with Minnesota State Student Association (MSSA) procedures under Minnesota State University, Mankato "Privileges and Responsibilities of Recognized Student Organizations."
University Sanctions: Employees
Employees who violate the "Alcohol and Other Drugs" policy may be subject to disciplinary action, up to and including termination of employment. Adjudication and sanctioning for violations of the "Alcohol and Other Drugs" policy will be managed by the Office of Human Resources and must be consistent with the employee's respective bargaining contract. Employees with alcohol or other drug use problems may be referred to the Employee Assistance Program or elsewhere for assessment and/or counseling. All University employees must adhere to these policies.
University Sanctions: Individual Students
Alleged violations of the "Alcohol and Other Drugs" policy will be adjudicated through the Vice President for Student Affairs and Enrollment Management or identified designees. In addition to educational sanctions for violations of this policy, University Warning, University Disciplinary Probation, Suspension, or Expulsion will occur. Residence Community students may have their housing contracts terminated for on or off-campus behavior. Students who fail to complete their sanctions in a timely manner will be subject to progressive disciplinary action including but not limited to an administrative hold on registration and records.
Specific sanctions will be determined by adjudicating officers appointed as designees by the Office of the Vice President for Student Affairs and Enrollment Management. Training of adjudicating officers will be the responsibility of the Office of the Vice President for Student Affairs and Enrollment Management or their designee.
In certain situations, a student may be granted medical amnesty from campus disciplinary action as the result of seeking immediate medical assistance for an alcohol or drug related emergency. Both the caller and the student in crisis may receive medical amnesty in accordance with implementation procedures approved by the president. Medical amnesty is intended to encourage students to obtain medical intervention when inaction could cause injury or death.
A Minnesota State Student Association (MSSA) representative will be invited to participate in the annual consultation process used to determine the educational sanctions and fees associated with this policy. The consultation process will be convened by a designee of the Vice President for Student Affairs and Enrollment Management. Educational sanctions and their costs will be communicated to all students each academic year. Direct costs associated with sanctions shall be the responsibility of the student violating the Alcohol and Other Drugs policy.
Students repeatedly held accountable for a violation of this policy and students involved in behaviors such as providing alcohol to minors, hosting events in their place of residence involving alcohol or drugs, engaging in alcohol or drug use that requires medical assistance and distribution of illicit drugs may be subject to more serious University sanctions. Sanctions are both cumulative and progressive over the course of a student's entire education at the University.
Medical amnesty from formal campus discipline is intended to reduce the barriers that may inhibit students from seeking help when faced with a life threatening emergency caused by alcohol or drug ingestion.
Students will be eligible for medical amnesty when a student not acting in a staff capacity seeks help for another student belived to be in danger or at risk of significant harm if not evaluated by emergency personnel.
Eligibility for medical amnesty will be limited to the student needing medical assistance and the first student who called 911 or University Security.
Accessing emergency medical assistance will be a mitigating factor in the student disciplinary process as noted below:
- The student placing the call will only be required to complete educational sanctions. The sanction of a written warning or disciplinary probation along with the financial assessment for the cost of educational sanctions will be "deferred" on condition that the student completes sanctions in a timely manner and complies with the Alcohol and Other Drugs Policy for the following 12 month period.
- The student requiring emergency medical assistance will be required to complete, and pay for, assigned educational sanctions. Disciplinary probation or suspension will be "deferred" on condition the student completes sanctions in a timely manner and complies with the Alcohol and Other Drugs Policy for the following 12 month period.
Should either of the aforementioned students be found responsible for a second violation of the "Alcohol and Other Drugs" policy within one year of the date of the first violation, disciplinary sanctions for both the first and second violation will be assigned to that student.
These procedures are specific to campus disciplinary action; students are not immune from citation, arrest or criminal prosecution. Similarly, students granted medical amnesty will not be immune from discipline for other concurrently occurring violations of the Statement of Student Responsibilities, such as sexual assault, physical violence, harassment, hazing, vandalism, quiet hour disturbances, and failure to cooperate with staff.
The purpose of this policy statement is to maintain a campus environment that promotes healthy, responsible living; affirms civility; supports the well–being of each of its members, and is compliant with state and federal law and institutional regulations governing behavior. Respect for campus/ community standards and regulations is expected.
Alcohol and other drug use potentially affect the safety, health, and quality of life of all students and employees. Additionally, alcohol and drug use frequently affect the image of the University and restricts the ability of Minnesota State Mankato to carry out its mission. Alcohol misuse and illicit drug use minimize an individual's abilities to develop his/her academic or social relationships and is contrary to the educational process and goals of higher education. Minnesota State Mankato recognizes that students and employees are responsible for their own conduct and for the consequences of their behavior.
The University acknowledges the rights of businesses that produce, sell and/or serve alcoholic beverages to advertise their products and services to the University community. The University reserves the right to protect its educational mission and learning environment from inappropriate product promotions and irresponsible merchandising and advertising. In regard to marketing, University offices, departments and contracting agencies must give careful consideration to the University's mission to determine the consistency of the message being sent when involved in advertising and/or other promotional activities related to alcoholic beverages and alcohol and other drug paraphernalia. University–affiliated publications should be aware that they are representatives of the institution as a whole. Advertising practices that violate the standards established by the industry itself and which encourage misuse of the alcohol or other drugs as interpreted by University policy will meet with appropriate University action, as deemed appropriate to the situation.
This "Alcohol and Other Drugs" policy shall provide guidance and authority for any subordinate alcohol and drug related policy at Minnesota State University, Mankato. The following laws, ordinances, policies, and procedures relating to alcohol and drugs provide guidance and authority for this policy.
- City of Mankato - City Code
- Minnesota State Statutes
- Minnesota State Colleges and Universities Procedure 1.C.0.1 Employee Code of Conduct
- Minnesota State Colleges and Universities Policies 3.6 Student Conduct
- Minnesota State Colleges and Universities Policies 5.18 Alcoholic Beverages or Controlled Substances on Campus
Use of chalk on sidewalks, walls, windows, etc. is prohibited unless a specific exception is made by contacting University Scheduling and Conference Services at 507-389-2223.
The policies and procedures published in the Residential Life Student Guide provide useful information on services available in the residence communities and apartments and how you can use them. They also outline expectations developed to safeguard the rights and property of all residents. Living in a residential community requires the cooperation of each person in the group and the policies are designed to provide a framework for behavior that represents an understanding of the group living situation. Reading your Student Guide is an excellent way to familiarize yourself with the services available and to learn more about your rights and responsibilities as a resident.
U.S. Department of Education guidelines require post–secondary institutions participating in federal student aid programs to publish annual reports on gender equity in intercollegiate sports. The regulations implement the 1994 Equity in Athletics Disclosure Act (EADA). In compliance with EADA, Minnesota State Mankato prepared the first Equity Act report in October 1996. Updated reports are annually released by October 31. Included are data on the amount spent on men's and women's teams, and recruiting efforts, participation rates, personnel and operating expenses, revenues generated, and sports–related financial aid allocations. The report is readily accessible to students, prospective students and the public. For more information on obtaining a report, contact the Office of Finance and Administration, WA 238, 507-389-6622.
Except as provided in MnSCU Board Policy 5.15 Part 3, no gambling or betting (as commonly understood and/or defined in Minnesota Statutes, Chapter 609.75-609.76) is allowed on college, university or system property.
(under review at time of publication)
Open flame cooking devices, such as barbecue/ roasting grills, pits, and/or campfires, are prohibited on University property, UNLESS used in conjunction with an approved and sanctioned University event. Those planning to grill outdoors on the University campus must file a Special Event Checklist and receive approval prior to the event.
Any vehicle located on the Minnesota State Mankato campus that in itself is causing a safety hazard to the property or persons located on the campus may be, under the discretion of the Parking and Traffic Services/Security, removed from campus to an off–campus impound lot. Safety hazard means a vehicle leaking a hazardous substance, i.e., gas, oil, transmission fluid, etc. A safety hazard is also when a vehicle's horn or intruder alarm is sounding so as to disturb others. Any fines or costs related to the relocating or removing of the vehicle shall be the responsibility of the vehicle owner/operator.
Part 1. Policy Statement.
Subpart A. Equal opportunity for students and employees. Minnesota State Colleges and Universities has an enduring commitment to enhancing Minnesota's quality of life by developing and fostering understanding and appreciation of a free and diverse society and providing equal opportunity for all its students and employees. To help effectuate these goals, Minnesota State Colleges and Universities is committed to a policy of equal opportunity and nondiscrimination in employment and education.
Subpart B. Nondiscrimination. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, gender identity, or gender expression. In addition, discrimination in employment based on familial status or membership or activity in a local commission as defined by law is prohibited.
Harassment on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression or familial status is prohibited. Harassment may occur in a variety of relationships, including faculty and student, supervisor and employee, student and student, staff and student, employee and employee, and other relationships with persons having business at, or visiting the educational or working environment.
This policy is directed at verbal or physical conduct that constitutes discrimination / harassment under state and federal law and is not directed at the content of speech. In cases in which verbal statements and other forms of expression are involved, Minnesota State Colleges and Universities will give due consideration to an individual's constitutionally protected right to free speech and academic freedom. However, discrimination and harassment are not within the protections of academic freedom or free speech. The system office, colleges, and universities shall maintain and encourage full freedom, within the law, of expression, inquiry, teaching and research. Academic freedom comes with a responsibility that all members of our education community benefit from it without intimidation, exploitation or coercion.
This policy shall apply to all individuals affiliated with Minnesota State Colleges and Universities, including but not limited to, its students, employees, applicants, volunteers, agents, and Board of Trustees, and is intended to protect the rights and privacy of both the complainant and respondent and other involved individuals, as well as to prevent retaliation or reprisal. Individuals who violate this policy shall be subject to disciplinary or other corrective action.
This policy supersedes all existing system, college, and university equal opportunity and nondiscrimination policies.
Part 2. Definitions.
Subpart A. Consensual Relationship. Consensual relationship means a sexual or romantic relationship between two persons who voluntarily enter into such a relationship. Employees who are members of the same household should also refer to Board Policy 4.10, Nepotism.
Subpart B. Discrimination. Discrimination means conduct that is directed at an individual because of his or her protected class and that subjects the individual to different treatment by agents or employees so as to interfere with or limit the ability of the individual to participate in, or benefit from, the services, activities, or privileges provided by the system or colleges and universities or otherwise adversely affects the individual's employment or education.
Subpart C. Discriminatory harassment. Discriminatory harassment means verbal or physical conduct that is directed at an individual because of his or her protected class, and that is sufficiently severe, pervasive, or persistent so as to have the purpose or effect of creating a hostile work or educational environment.
As required by law, Minnesota State Colleges and Universities further defines sexual harassment as a form of sexual discrimination which is prohibited by state and federal law. Sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical conduct, and other verbal or physical conduct of a sexual nature when:
- Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or education, evaluation of a student's academic performance, or term or condition of participation in student activities or in other events or activities sanctioned by the college or university; or
- Submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions or other decisions about participation in student activities or other events or activities sanctioned by the college or university; or
- Such conduct has the purpose or effect of threatening an individual's employment; interfering with an individual's work or academic performance; or creating an intimidating, hostile, or offensive work or educational environment.
Subpart D. Employee. Employee means any individual employed by Minnesota State Colleges and Universities including all faculty, staff, administrators, teaching assistants, graduate assistants, residence directors and student employees.
Subpart E. Protected Class. For purposes of this policy:
1. Protected class includes race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, gender identity, or gender expression. In addition, familial status and membership or activity in a local human rights commission are protected classes in employment.
2. This policy prohibits use of protected class status as a factor in decisions affecting education and employment where prohibited by federal or state law.
Subpart F. Retaliation. Retaliation includes, but is not limited to, intentionally engaging in any form of intimidation, reprisal or harassment against an individual because he or she:
a) made a complaint under this policy;
b) assisted or participated in any manner in an investigation, or process under this policy, regardless of whether a claim of discrimination or harassment is substantiated;
c) associated with a person or group of persons who are disabled or are of a different race, color, creed, religion, sexual orientation, gender identity, gender expression, or national origin; or
d) Made a complaint or assisted or participated in any manner in an investigaton or process with the Equal Employment Opportunity Commission, the U.S. Department of Education Office for Civil Rights, the Minnesota Department of Human Rights or other enforcement agencies, under any federal or state nondiscrimination law, including the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973; the Minnesota Human Rights Act, Minn. Stat. Ch. 363A, and their amendments.
Retaliation may occur whether or not there is a power or authority differential between the individuals involved.
Subpart G. Sexual harassment and violence as sexual abuse. Under certain circumstances, sexual harassment or violence may constitute sexual abuse according to Minnesota law. In such situations, the system office and colleges and universities shall comply with the reporting requirements in Minnesota Statues Section 626.556 (reporting of maltreatment of minors) and Minnesota Statutes Section 626.557 (Vulnerable Adult Protection Act). Nothing in this policy will prohibit any college or university or the system office from taking immediate action to protect victims of alleged sexual abuse. Board Policy 1B.3 Sexual Violence addresses sexual violence.
Subpart H. Student. For purposes of this policy, the term "student" includes all persons who:
- Are enrolled in one or more courses, either credit or non-credit, through a college or university;
- Withdraw, transfer or graduate, after an alleged violation of the student conduct code;
- Are not officially enrolled for a particular term but who have a continuing relationship with the college or university;
- Have been notified of their acceptance for admission or have initiated the process of application for admission or financial aid; or
- Are living in a college or university residence hall although not enrolled in, or employed by, the institution.
Part 3. Consensual Relationships.
An employee of Minnesota State Colleges and Universities shall not enter into a consensual relationship with a student or an employee over whom he or she exercises direct or otherwise significant academic, administrative, supervisory, evaluative, counseling, or extracurricular authority or influence. In the event a relationship already exists, each college and university and system office shall develop a procedure to reassign evaluative authority as may be possible to avoid violations of this policy. This prohibition does not limit the right of an employee to make a recommendation on personnel matters concerning a family or household member where the right to make recommendations on such personnel matters is explicitly provided for in the applicable collective bargaining agreement or compensation plan.
Part 4. Retaliation.
Retaliation as defined in this policy is prohibited in the system office, colleges and universities. Any individual subject to this policy who intentionally engages in retaliation shall be subject to disciplinary or other corrective action as appropriate.
Part 5. Policies and procedures.
The chancellor shall establish procedures to implement this policy. The equal opportunity and nondiscrimination in employment and education policy and procedures of colleges and universities shall comply with Board Policy 1B.1 and Procedure 1B.1.1.
For more information, contact the Office of Equal Opportunity & Title IX, AH 112, or call 507-389-2986 (V) or 800-627-3529 or 711 (MRS/TTY).
Part 1. Policy Statement.
Sexual violence is an intolerable intrusion into the most personal and private rights of an individual, and is prohibited at Minnesota State Colleges and Universities. Minnesota State Colleges and Universities is committed to eliminating sexual violence in all forms and will take appropriate remedial action against any individual found responsible for acts in violation of this policy. Acts of sexual violence may also constitute violations of criminal or civil law, or other Board Policies that may require separate proceedings. To further its commitment against sexual violence, Minnesota State Colleges and Universities provides reporting options, an investigative and disciplinary process, and prevention training or other related services as appropriate.
Subpart A. Application of policy to students, employees, and others. This policy applies to all Minnesota State Colleges and Universities students and employees and to others, as appropriate, where incidents of sexual violence on system property have been reported. Reports of sexual violence committed by a student at a location other than on system property are covered by this policy pursuant to the factors listed in Board Policy 3.6, Part 2. Reports of sexual violence committed by a system employee at a location other than system property are covered by this policy.
Reports of sexual violence committed on system property by individuals who are not students or employees are subject to appropriate actions by Minnesota State Colleges and Universities, including, but not limited to, pursuing criminal or civil action against them.
Allegations of discrimination or harassment are governed by Board Policy 1B.1.
Subpart B. College and university policies. Each Minnesota State Colleges and Universities college and university shall adopt a clear, understandable written policy on sexual violence that applies to its campus community, including, but not limited to, its students and employees. The policy content and implementation shall be consistent with the standards in this Policy and Procedure 1B.3.1
Part 2. Definitions.
The following definitions apply to this Policy and Procedure 1B.3.1.
Subpart A. Sexual violence. Sexual violence includes a continuum of conduct that includes sexual assault, non–forcible sex acts, dating and relationship violence, stalking, as well as aiding acts of sexual violence.
Subpart B. Sexual assault. "Sexual assault" means an actual, attempted, or threatened sexual act with another person without that person's consent. Sexual assault is often a criminal act that can be prosecuted under Minnesota law, as well as form the basis for discipline under Minnesota State Colleges and Universities student conduct codes and employee disciplinary standards. Sexual assault includes but is not limited to:
- Involvement without consent in any sexual act in which there is force, expressed or implied, or use of duress or deception upon the victim. Forced sexual intercourse is included in this definition, as are the acts commonly referred to as "date rape" or "acquaintance rape." This definition also includes the coercing, forcing, or attempting to coerce or force sexual intercourse or a sexual act on another.
- Involvement in any sexual act when the victim is unable to give consent.
- Intentional and unwelcome touching, or coercing, forcing, or attempting to coerce or force another to touch a person's intimate parts (defined as primary genital area, groin, inner thigh, buttocks, or breast).
- Offensive sexual behavior that is directed at another such as indecent exposure or voyeurism.
Subpart C. Dating and relationship violence. Dating and relationship violence includes physical harm or abuse, and threats of physical harm or abuse, arising out of a personal intimate relationship. This violence also may be called domestic abuse or spousal/partner abuse and may be subject to criminal prosecution under Minnesota state law.
Subpart D. Stalking. Stalking is conduct directed at a specific person that is unwanted, unwelcome, or unreciprocated and that would cause a reasonable person to fear for her or his safety or the safety of others or to suffer substantial emotional distress.
Subpart E. Consent. Consent is informed, freely given and mutually understood. If coercion, intimidation, threats, and / or physical force are used, there is no consent. If the complainant is mentally or physically incapacitated or impaired so that the complainant cannot understand the fact, nature, or extent of the sexual situation, there is no consent; this includes conditions due to alcohol or drug consumption, or being asleep or unconscious. Silence does not necessarily constitute consent, and past consent of sexual activities does not imply ongoing future consent. Whether the respondent has taken advantage of a position of influence over the complainant may be a factor in determining consent.
Subpart F. Non-forcible sex acts. Non–forcible acts include unlawful sexual acts where consent is not relevant, such as sexual contact with an individual under the statutory age of consent, as defined by Minnesota law, or between persons who are related to each other within degrees wherein marriage is prohibited by law.
Subpart G. System property. "System property" means the facilities and land owned, leased, or under the primary control of Minnesota State Colleges and Universities, its Board of Trustees, system office, colleges and universities.
Subpart H. Employee. "Employee" means any individual employed by Minnesota State Colleges and Universities, its colleges and universities and system office, including student workers.
Subpart I. Student. The term "student" includes all persons who:
- Are enrolled in one or more courses, either credit or noncredit, through a college or university;
- Withdraw, transfer or graduate, after an alleged violation of the student conduct code;
- Are not officially enrolled for a particular term but who have a continuing relationship with the college or university; or
- Have been notified of their acceptance for admission and have initiated the process of application for admission or financial aid; or
- Are not college or university employees and are not enrolled in the institution but live in a college or university residence hall.
Amplified sound will be allowed on campus when classes are in session only between the hours of 11:00 A.M. to 1:00 P.M. to alleviate the disruption of classes and university business in nearby buildings.
Requests for all outdoor events that require the use of amplified sound anywhere on campus require a Special Event Checklist form be submitted to University Events & Meeting Services at least two weeks prior to an event. A planning session will be scheduled for all parties involved prior to the event. University Events & Meeting Services, with the help of University Security, University Risk Management and the Mankato Department of Public Safety if needed, will determine the number of security officers or police officers that will be required for the event (if any are needed at all). If deemed necessary, these expenses will be charged to the department requesting the event. Failure to adhere to this policy may result in the ending or cancellation of the event in violation.
The bringing of pets into University buildings is prohibited; those on University grounds must be under the owner's supervision and control. If Security personnel discover a pet not under control, they will attempt to locate the owner before calling the city police.
Service animals are not classified as pets. Minnesota State University, Mankato is committed to providing reasonable accommodations to persons with disabilities and fulfilling its responsibilities under Section 504 of the Rehabilitation Act and the Americans with Disabilities Act Amendments Act of 2008 (ADAAA). For additional information and Service Animal Guidelines, contact the Office of Accessibility Resources.
If you live off campus, dogs and cats must be licensed and have a veterinarian's certificate for proof of rabies vaccination. If you have a complaint or if your pet has been impounded, contact the City of Mankato Public Safety Center, 710 South Front Street, Mankato.
All materials posted or displayed on general use bulletin boards in academic buildings and the Centennial Student Union must receive approval from the Student Union Administration Office located in CSU 220. All materials posted or displayed in the Residence Halls must be approved by the Department of Residential Life located in CC 111. Materials shall be date stamped to signify approval for posting. All materials to be posted or displayed on general use bulletin boards in academic buildings should be academically related and sponsored by a University department or Recognized Student Organization (RSO). Materials to be posted in the Centennial Student Union and Residential Communities should adhere to the posting guidelines established for the respective facilities.
Parents are not permitted under University policy to access their son or daughter's education record at the postsecondary level without the student's written permission. This includes minors and high school students enrolled in the Postsecondary Enrollment Options Program. The University may only share non-public information if the disclosure complies with FERPA requirements for disclosure without consent. Release of Information forms are available for students to sign at the Campus Hub permitting disclosure of the following information to a designated recipient upon request: financial aid information and data; student payroll information; billing charges and payments; registration enrollment/grades/academic probation, and suspension. A separate release form is available upon request from the Campus Hub allowing disclosure of a dependent student's alcohol and drug violations to parents.
For the protection of all members of the University community and to ensure compliance with federal legislation, any suspected criminal activity is to be immediately reported to University Security, 507-389-2111, or a Campus Security Authority. Detailed information on reporting procedures can be found in the Annual Security and Fire Safety Report. Minnesota State Mankato has a moral and legal responsibility to inform law enforcement agencies of crimes committed on public property owned or controlled by the University. Individuals requesting that details of an alleged incident not be reported to law enforcement agencies will be informed of the University's position not to withhold information. It is University policy to inform the University community, in a timely manner, when an incident considered to be a threat to others has occurred. For persons who desire advocacy and support, the University will provide assistance through the Women's Center and the Counseling Center.
Personal Safety Hotline
University Security has a Personal Safety Hotline, 507-389-2594. The safety hotline is a recorded message with reported information concerning security and safety issues and current reports involving assaults or incidents which may put the campus community at risk. Do not speculate — call the hotline for facts!
University Security website www.mnsu.edu/security
- Report a crime via online Silent Witness Report form with optional anonymity.
(under review at time of publication)
- Individuals on rollerblades and skateboards are permitted to pass through campus utilizing paved areas.
- While transiting the campus, individuals must not endanger other individuals.
- Jumping off of walls, stairs and other hazardous activities are not permitted while transiting the campus.
- The use of in–line skates/rollerblades and skateboards are not permitted in University buildings.
- Personal assistive mobility devices (e.g. Segways) may only be used in University buildings in order to accommodate a disability or on university business or to be moved directly to and from storage or recharging areas.
Residence Communities: No commercial solicitation is permitted in the residence communities either by company representatives or students acting on their behalf. However, residents may invite a representative of a commercial enterprise to visit them in their rooms. As a state institution, and in support of the Minnesota State Student Association (MSSA), specific guidelines are established for both MSSA elections and for the campaigning on behalf of candidates for local, county, state, and national offices. Residents can choose to post a "no campaigning" sign on their living unit door.
Centennial Student Union, Academic Buildings and the Mall Area: All solicitation activities must receive prior approval in the University Scheduling and Conference Services Office in SU 219. Further details regarding the solicitation policy are available in the Policy Booklet. Solicitation is not allowed in academic buildings.
Minnesota State University, Mankato has a commitment to a respectful learning environment. Students have the right to seek a remedy for when they believe a campus office/department or a Minnesota State employee treated them in an improper, unfair or arbitrary manner. Students are encouraged to resolve the matter informally before initiating this process. Students seeking advice may contact the Minnesota State Student Association or an academic advisor.
The Student Complaints and Grievances policy does not apply to Minnesota State Mankato or MnSCU System rules or regulations with an existing appeal or grievance process. For certain situations, other policies and procedures must be followed.
- Discrimination or harassment based on protected class status
Office of Equal Opportunity & Title IX
- Student misconduct allegations
Office of Student Conduct
- Grade appeals
Office of Academic Affairs
- Academic suspension appeals
Office of Academic Affairs
Office of Parking and Traffic Services
- Recognized Student Organization concerns
Minnesota State Student Association
Complaint – An oral or written claim of improper, unfair or arbitrary treatment (MnSCU policy 3.8.1) submitted by a student for possible informal resolution.
Grievance – A written claim raised by a student alleging improper, unfair, or arbitrary action by an employee involving the application of a specific provision of a college or university rule/regulation or a board policy or procedure (MnSCU policy 3.8.1.), submitted by a student on the student grievance form if the initial complaint is not resolved informally.
Appeal – The outcome of a grievance may be appealed by the student or the respondent(s) named in the grievance if either party offers new information or evidence of procedural errors in the handling of the grievance that substantially impacted the outcome.
Retaliation prohibited - No retaliation shall be tolerated as a result of any individual’s participation in the student complaint or grievance process.
Data Privacy - Records shall be protected under the Family Education Rights and Privacy Act, Minnesota Government Data Practices Act and the Student Records Policies and Procedures of Minnesota State.
Contractual stipulations - This policy is not an employee disciplinary process. Information collected about an employee while investigating a student grievance, must conform to the procedures included in the appropriate bargaining agreement or personnel plan.
Informal resolution procedure
The student presents an oral or written complaint to the office, department or employee(s) involved. For full consideration, the complaint should be filed during the term in which the concern arises or within the first two weeks of the subsequent term. Matters can often be resolved through direct, informal conversation. The student shall be provided an oral or written response to the complaint within 14 business days unless reasonable cause for delay exists. If the complaint is resolved, the process is complete.
Formal grievance procedure
If a concern is not resolved informally, the student may then proceed to the formal grievance procedure. The grievance form must be submitted within 14 business days of receiving the outcome of the complaint.
The student obtains an official grievance form, either from the Minnesota State Student Association or online, located at the end of the policy and submits the form to the Department Head, Dean or Vice President with direct responsibility for the employee(s), office, or department involved in the claim. Academic grievances must go to the academic dean.
- Employees named on the grievance form will receive copies of the submitted form and any supporting materials, including a copy of the letter determining if the claim documented on the form constitutes a grievance.
- Employees named on the grievance form may submit a written response to the Department Head, Dean or Vice President.
The Department Head, Dean or Vice President or designee determines if the claim doesn't constitute a grievance.
If the claim on the grievance form constitutes a grievance (as defined by MnSCU policy 3.8), the Department Head, Dean or Vice President will appoint a designee to review the grievance within 21 business days of receipt unless reasonable cause for delay exists. If a meeting is held as part of the review process, both the student grievant and the respondent may be accompanied by a support person who shall not participate directly in the process but may advise the person who invited her/him. The designee will review the grievance and report findings to the Department Head, Dean or Vice President.
Within 14 business days of receiving the designee’s findings, the Department Head, Dean or Vice President will inform the student grievant and the employee(s) of a decision. This response will support the student’s proposed remedy, suggest an alternative remedy, or find the grievance without merit.
The outcome of a grievance may be appealed by the grievant or the employee(s) named in the grievance if either party has new information or evidence of procedural errors in the handling of the grievance that substantially impacted the outcome. Appeals are reviews of process, not a new examination of contested issues.
Appeals must detail the grounds for appeal and identify a suggested remedy. Appeals are to be filed with the administrator responsible for the Department Head, Dean, or Vice President who responded to the grievance form, no later than 7 business days after the parties receive notice of the outcome of a grievance. The administrator reviewing the appeal, or designee, may request a meeting or additional information, if needed. A written decision will be provided to all parties within 21 business days of receiving the appeal unless reasonable cause for delay exists.
If the grievance specifically involves a MnSCU System Board policy or the actions of the University president, a student may further appeal the University decision to the MnSCU chancellor. The decision of the chancellor is final and binding.
Grievance forms available at mnsu.edu/atoz/policies/studentcomplaintsandgrievances.pdf
The Family Education Rights and Privacy Act (FERPA) and the Minnesota Government Data Practices Act (MGDPA) afford students certain rights with respect to their education records.
These rights of notification include:
- The right to inspect and review the student's education records within 45 days of the day the University receives a request for access (FERPA) and within 10 days (MGDPA).
Students should submit to the records custodian or an appropriate university staff person, a written request which identifies the records he/she wishes to inspect. The University official will make the needed arrangements for access and notify the student of the time and place where the records may be inspected.
- The right to request the amendment of the student's education records that the student believes are inaccurate, misleading or otherwise in violation of the student's privacy rights under FERPA.
Students have the right to ask to have records corrected that they believe are inaccurate, misleading or in violation of their privacy rights. Students should contact the University official responsible for the record, identify the part of the record to be amended, and specify why they believe it is inaccurate, misleading or in violation of his/her privacy rights. If the University denies the request, the University will notify the student of the decision and advise the student of his/her right to a hearing to challenge the information.
- The right to provide written consent before the University discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosures without consent.
The University discloses education records without the student's prior written consent under the FERPA exception for disclosure to school officials who have a legitimate educational interest in the records. A school official is a person employed by the University in an administrative, supervisory, academic or research, security services, or support staff position, including health or medical staff and also clerical staff who transmit the education record; a contractor, consultant, volunteer or other service provider with whom the University has contracted as its agent to provide a service that would otherwise be performed by a University employee, such as (but not limited to) an attorney, auditor or collection agency; a student serving on an official committee, such as a disciplinary or grievance committee, or who is assisting another school official in performing his/her tasks; a person serving on the Board of Trustees. A school official has a legitimate educational interest if the official is: performing a task that is specified in his/her position description or contract agreement, performing a task related to the discipline of a student, providing a service or benefit relating to the student or student's family, such as health care, counseling, job placement, or financial aid upon approval of the Vice President for Student Affairs and Enrollment Management or designee; maintaining the safety and security of the campus.
If a student is currently enrolled in or receiving services from another educational agency or institution (not limited to the MnSCU system), the university will disclose records to those entities for purposes related to enrollment. If a current student seeks or intends to enroll at another educational institution, the university will disclose education records to that institution for purposes related to enrollment transfer. Upon request, a student may receive a copy of education records that the university disclosed to the other educational agency or institution.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Minnesota State Mankato to comply with the requirements of FERPA. The following is the name and address of the official that administers FERPA:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-4605
Additional requirements concerning education records are found in the Minnesota Government Data Practices Act.
Minnesota State Mankato has designated the following items as Directory Information. As such, this information may be released to the public without the consent of the student:
- Date and place of birth*
- Local and permanent address*
- Major field of study*
- Local and permanent telephone number*
- Dates of attendance*
- Grade level classification*
- Previous college/university attended*
- Degrees received*
- Email address
- Awards and honors
- Height and weight information for athletic participants
- Performance records and participation in competitive events and officially recognized activities, sports, and organizations
- Photographs taken individually or in groups
- Video recordings taken individually or in groups
* This information is maintained by the Registrar.
Students may request that their directory information be maintained as private by completing a form provided in the Registrar's Office or online at http://www.mnsu/edu/registrar/forms/data_priv.pdf; this will mean that their directory information will not be available as public information. Students who complete this form should understand that their data will continue to be available to school officials who need the information to perform their work, and as otherwise authorized to be disclosed by law.
The Student Right–to–Know and Campus Security Act increased the level of information universities must collect and provide to current and prospective students and employees and to the Department of Education. The first part of the act, entitled the Student Right–to–Know Act, requires colleges and universities to compile and release institution–wide graduation rates for all students, with more detailed statistical information submitted on the graduation rates of athletes. The graduation rate for Minnesota State Mankato's new entering freshmen, fall term 2009 cohort, is 49 percent. This percentage reflects the number of first–time, full–time degree–seeking students who received either a baccalaureate degree within six years or an associate degree within three years. The 2009 cohort is the most recent cohort for which a six year graduation rate is available.
Part II of the act, entitled the Jeanne Cleary Campus Security Act, requires colleges and universities to annually make available to all current employees, students, and applicants for enrollment or employment a description of policies concerning the security of and access to all campus facilities, policies and procedures for reporting campus crime, policies concerning law enforcement, along with crime prevention educational programs relating to campus security, and statistics concerning the occurrence of certain categories of campus crimes. Institutions are also required to issue timely warnings to the campus community about criminal activities representing a continued safety threat to aid in crime prevention. In addition, the University complies with the 1998 Higher Education Amendments Act that amended the Campus Security Act by expanding the geographic scope and categories of offenses that must be included in the annual statistics. This information is available in Minnesota State's Annual Security and Fire Safety Report, which is made available to each enrolled student and employee annually via the Internet at www.mnsu.edu/safety. Copies are available from University Security, WC 222, 507-389-2111.
Minnesota State University, Mankato prohibits smoking, tobacco use, e-cigarette use, and tobacco sale (including the use or sale of smokeless tobacco products and e-cigarettes) on property or in vehicles it owns, operates or leases.
Smoking: Inhaling, exhaling, burning, or carrying any lighted or heated cigar, cigarette, pipe, or any other lighted or heated tobacco or other product intended for inhalation, in any manner or in any form. Smoking also includes the use of an e-cigarette which creates a vapor, in any manner or any form, or the use of any oral device for the purpose of circumventing the prohibition of smoking in this Policy.
Tobacco Products: Smokeless tobacco consists of the use of snuff, chewing tobacco, smokeless pouches, or other forms of loose leaf tobacco.
E-cigarette: Any electronic oral device, such as one composed of a heating element, battery, and/or electronic circuit, which provides a vapor of nicotine or any other substances for inhalation. The term shall include any such device, whether manufactured, distributed, marketed, or sold as an e-cigarette, e-cigar, e-pipe, or under any other product name or descriptor, but does not include any product specifically approved by the U.S. Food and Drug Administration for use in medical treatment, such as an asthma inhaler.
1. An exception for instructional purposes allows for the use of tobacco products in laboratory and classroom instruction/experiments or artistic purposes. All research, educational, and/or artistic purposes that involve the use of tobacco on campus must be approved in advance by the President or his/her designee. Such use must be preceded by reasonable advance notice to the public.
2. This policy does not apply to tobacco products used in connection with the practice of cultural activities by American Indians that are in accordance with the American Indian Religious Freedom Act, 42 U.S.C. sections 1996 and 1996a or other ceremonial use. The use of tobacco products for these activities must be approved in advance by the President of the University or his/her designee. Such use must be preceded by reasonable advance notice to the public.
Cessation Programs and Services
To support Minnesota State Mankato students and employees who wish to reduce and/or quit using tobacco products, a variety of tobacco cessation resources are available on the university website.
Possession of any weapon within facilities or on land owned, leased, or under the control of Minnesota State University, Mankato is prohibited except as allowed by Minnesota Law, MnSCU Board of Trustees Policy www.mnscu.edu/board/policy/521.html or University Policy. This prohibition extends to any University sanctioned events on or off campus. Students, as well as employees that are acting within the scope and course of their employment, are prohibited from carrying firearms on University grounds or in any University building.
Licensed law enforcement officers and visitors with a valid permit to carry may possess pistols (handguns) on University grounds and in University buildings. All other firearms are prohibited.
The Children's House area of Wiecking Center is a school and possession of weapons by anyone is prohibited.
Firearms are permitted in University parking lots by Minnesota law and must be properly stored in their case.
The University does not provide storage facilities for any firearms.
Use of firearms on campus property for academic purposes must be approved in writing by the Office of the President.
Suspected violations of this University policy must be reported to University Security (507-389-2111).