|
General |
|||||
|
All Minnesota State University administrative policies and procedures must be consistent with Minnesota State law, MnSCU policies, negotiated agreements of collective bargaining units and the Student Association Constitution. Campus Accidents All accidents occurring on the University campus, other than worker’s compensation, shall be reported immediately to the University Security. Suzanne Dugan, University Security Director Rob McGinn, Director Environmental Health, Safety and Risk Management 389-5568, WC111 University - Owned Vehicle Accidents Helen Walters, Vehicle Operations Coordinator Vehicle accidents should be reported immediately to Vehicle Operations.
Advertising on Campus - Distribution/Use Shirley Piepho, University Coordinator Placing flyers under windshield wipers of vehicles on campus is prohibited because drivers tend to discard them almost immediately creating a clean-up problem for grounds crew workers. Distributing handouts on university grounds or within its facilities is prohibited unless approved in advance by Scheduling & Conference Services and/or authorized as part of the facility use request process. Also prohibited is the use of scotch tape, masking tape, duct tape and spray adhesive on sidewalks or painted signs on sidewalks and/or walls promoting people or events. Requests to the Sign Shop for outside directional signage is recommended for special events. Other posters and flyers must be approved according to the Bulletin Board Policy, available at the Student Union Office. Chalk Use Prohibited - Unless a specific exception is made by Building Services, use of chalk on sidewalks, walls, windows, etc. is prohibited. Contact Building Services (389-6804). Bulletin Board and Flyer Policies and Procedures for Academic Buildings*
*A complete copy of the University Bulletin Board Policy is available to read at the Student Union Office. Contact Student Union (389-2224). Alcoholic Beverage Marketing, Advertising, Promotion & Merchandising
The stated policy pertains to but is not limited to the following:
Student Newspaper The Minnesota State Reporter is not subject to this university policy and is responsible for setting its own standards of conduct. The University respects the rights of businesses that produce, sell and/or serve alcoholic beverages to advertise their products and services to the University community. The University also recognizes that these businesses have promulgated codes of ethics and guidelines on the products promotion and advertising which we urge them to follow.
Molly Yunkers, Bookstore Manager The Barnes & Noble Bookstore, located in the Centennial Student Union, operates under the following policies: • Textbook Ordering The bookstore will special order any item at no additional charge. Check with customer service desk to complete special order form. Desk copy must be purchased from the bookstore and when you receive your publisher copy the bookstore will issue a full refund. New faculty that order textbooks late or if high enrollment causes the bookstore to sell out of a textbook, the bookstore will reorder and have the books shipped second day air at no additional charge to the student. • Caps and Gowns University I.D. must be presented. Checks cashed up to $30 or $30 over purchase. Two-party checks not accepted. Twenty dollar service charge on all returned checks. Textbooks may be returned for exchange or refund within 15 days from the first day of class each term. Summer term refunds vary depending on course and are posted in the bookstore. New books MUST have no marks or writing and must be accompanied by a dated cash register receipt. Magazines, newspapers, calendars and trade books may not be returned. Other merchandise may be returned for refund or exchange within 3 days from the date or purchase. Merchandise must be accompanied by a dated cash register receipt. Any merchandise being returned must be in saleable condition. Special ordered merchandise may not be returned. • Prepackaging Textbooks for New Students Molly Yunkers, Barnes & Noble Bookstore Manager http://mnsu-mankato.bkstore.com/ All required textbooks and supplementary classroom material must be approved by the department chairperson, college or school dean, and the Office of the Vice President for Academic Affairs. College or school deans are responsible for submitting textbook and supply request forms to the Barnes & Noble Bookstore at least three months in advance. These deadlines are very important to ensure that the texbooks and supplies arrive at the bookstore before the start of each academic term. Additionally, this information is used to compile the textbook buyback list which allows the bookstore to buy the textbook from the student for 55% of new book price. If textbook information changes, the Barnes & Noble Bookstore should be notified immediately. The bookstore in its effort to prepare for the next academic term, will return textbooks 4 weeks after the start of each academic term. In accordance with the federal Open Records Act, all information submitted to the Barnes & Noble Bookstore will be available or public review. Faculty need not make copies of the textbook order form to ensure that other off campus bookstores receive the information - the Barnes & Noble Bookstore does supply them with a copy upon request or consistent with on-going agreements between stores. Summer session orders are to be submitted nine weeks prior to the beginning of the first session. Textbooks in inventory which are not being used during the next academic term will be returned four weeks after the first day of classes to the publisher before the term is completed.
Mike Eccles, Sign Shop Coordinator Department interior and exterior signage and poster needs (temporary/permanent) can be accommodated by the Sign Shop and/or Printing Services. Contact Mike Eccles for the "Sign Request" form or call 389-6387.
Doug Fenske, Printing and Photo Copying Services Director The university has an approved standardized business card which is available through Printing Services.
Copying Public Documents - Service Fee Data Compliance Office University departments may provide copies of public data upon request and may charge a fee for reproduction and/or transmittal of such information. Fees, when charged must be approved in advance by the Finance and Administration Division and conspicuously posted in the department. Persons requesting data should also be informed of the charge at the time the request is made.
Doug Fenske, Printing Services Director The copyright law of the United States (Title 17, United States Code) governs the making of photocopies and other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to produce a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. When requesting multiple copies of copyrighted material from University Printing Services, or the Copy Shoppes, the user must be able to produce evidence of authorization to copy from the copyright holder. Without such authorization, the user must be able to substantiate his/her use of the material under the provisions of brevity, spontaneity and cumulative effect as provided by fair use provisions in the copyright law. If permission needs to be obtained, Photocopying Services will be able to facilitate this for you. What’s Allowed Without Pre-Approval Single copying - for or by a teacher for his/her research or use in teaching or preparing for class may copy: 1. One chapter from a book. Multiple copying - for or by a teacher not to exceed more than one per student in the class, providing: 1. The qualifications of brevity, spontaneity and cumulative effect are met.* • Brevity: - Poetry - a complete poem of not more than 250 words on not more than two pages - or an excerpt of no more than 250 words on longer poems. - Prose - a complete story, article or essay of not more than 2,500 words or an excerpt from a prose work of not more than 1,000 words, or 10% of the total, whichever is less, but a minimum of 500 words. • Spontaneity: - the copying is at the instance and inspiration of a single teacher and the decision to use this work for its maximum teaching potential is too close in time to request written permission. • Cumulative effect: - the material to be copied is for one class only and cannot be recopied at any other time unless written permission is provided, only one short poem, article, or essay or two excerpts of the same from the same author, no more than nine instances of multiple copying for one class. What’s Not Allowed Without Copyright Authorization 1. Copying cannot be used to create, replace or substitute for collective works, compilations or anthologies. Music Related: What’s Allowed Without Pre-Approval 1. Emergency copying with the understanding that the purchased materials will be substituted in due course. Music Related: What’s Not Allowed Without Copyright Authorization 1. Copying cannot be used to create, replace or substitute for collective works, compilations or anthologies. Multiple Copies Photocopying Services Rosemary Kinne, Finance and Administration Office Under no circumstances will multiple copying of copyrighted material be done when expressly prohibited by law. Multiple copying at MSU will include printed material, audio, and video recordings, and photographic prints and slides. Information concerning copyright laws is available through Photocopying or Legal Services.
Fund-Raising All individuals who plan to actively raise money for their program can receive assistance by contacting the Development Office. Coordination of fund raising efforts better ensures that donors to MSU do not get approached by too many MSU affiliated goups and organizations.
Karen Wright, Director of Marketing & Communications The University's Graphics Standards provide guidelines for applying MSU's graphic identity to a wide variety of printed materials. The purpose of the guidelines is to maintain a consistent visual image for the university, while allowing the flexiblity to meet special needs of each college, department, and program. Guidelines for using the MSU and Mavericks logotypes can be found at the following website. Those who have further questions should contact the MSU Media Relations Office at 389-6838.
Sean McGoldrick, Assistant Vice President Lighting standards are based on the recommended Illumination Engineering Society (IES) lighting levels. The maximum illumination levels shall be the median IES illumination standards for the task being done. Medically Required Illumination and Temperature Standards Modifications This policy recognizes that individuals may, due to medical conditions, require deviation from these standards. It is the intent of this policy to provide working conditions needed to meet health care provider defined temperature and lighting variations. To provide these policy variations, the requester must provide written documentation of the specific need from their health care provider. The individual requesting variations from these standards shall consult with the Facilities Management Office, who will assist the requester and their health care provider in providing the necessary documentation to modify the applicable standards. Upon receipt of the documentation, Facilities Management staff will consult with engineering consultants, if necessary, to determine the specific modifications needed and will make the necessary facility modifications.
Gary Greenfield, University Stores Supervisor Fixed asset inventory lists will be sent to each department July 1 and January 1 every year. Please take the necessary time to check your list for accuracy. If changes need to be made contact University Stores.
Sue Edstrom, Locking Systems Coordinator The possession of MSU keys by employees and other authorized individuals is subject to regulations contained in the University Lock & Key Policy. Individuals are restricted to one key for each area to be accessed and requires:
Keys are provided to faculty and staff to allow them to conduct University business. Individuals holding keys are responsible for the security of the space the keys allow them to access and are responsible for locking of the space(s) when they are not in the space. All lost keys must be immediately reported to University Security. Replacement keys will be issued only after documentation of key loss is completed and a new key request is presented with proper signature authorization. Holders of MSU keys are responsible for the personal return of those keys in the event of a transfer to another area, department or facility; or termination of employment with MSU. In the event an employee leaves MSU and fails to return all keys issued to them, the employee's signature on their key card at the time of key issuance authorizes the University to deduct the costs of re-keying spaces accessed by their key(s) and reissuing new keys to others accessing the space from their final paycheck.
Carol Stallkamp, Assistant to the President The University receives legal guidance and advice from the State Attorney General’s Office. Requests for information and/or questions of a legal nature should be referred to Carol Stallkamp.
Suzanne Dugan, University Security Director - Bicycle & Locker Room Padlocks 389-2111; WC 222; security-l@mnsu.edu Bicycle Locks Individuals requesting University Security to cut "kryptonite" type locks off bicycles or equipment need to contact Security during regular business hours. A $25 fee must be paid to the University Cashier and presentation of paid receipt to Security with picture I.D. and documentation of ownership to bicycle/equipment. Security will arrange a convenient time with owner and repairman for lock removal. Padlocks - Hallway Lockers, Locker Rooms University Security and the Facilities Services Unit ("the Shop") are the only departments authorized to remove locks. Padlocks will be removed from lockers if the following is implemented:
University Security Office Manager There are designated lost-and-found departments in each building on campus. For a complete list contact University Security. Items turned in to departments are forwarded to University Security weekly.
David Cowan, Facilities Services Unit Manager "The Shop" The University produces a variety of maps, and can adjust its map templates to highlight buildings, parking locations, etc. for conference mailings etc. Current versions of campus maps are available for use in publications. Three versions exist; a flat map, a perspective map, and a computer-generated parking map. A supply of the perspective and flat maps, printed on 8 1/2" x 11" white paper is maintained by Printing Services. A map showing access to the campus is also available. A large MSU/Mankato multicolored map is available at University Stores. Requests for printed maps should be submitted on a work request form.
Carol Stallkamp, Assistant to the President Policies of the Minnesota State Colleges and Universities are available on MnSCU’s Homepage. These policies are approved by the Board of Trustees of the MnSCU system. All state technical colleges, community colleges, and state universities make up the MnSCU system.The University of Minnesota is not included.
Website msu.edu/theshop/joffice/index.htm2
Doug Fenske, Printing and Photocopying Services Director All printing needs can be addressed by Printing Services or its many Copy Shoppes and stand-alone copiers. Specialty work for unusual orders that must be done elsewhere should be submitted to Printing Services so they can help you prepare all necessary bid specifications and ensure that you are maximizing your dollars while still getting the required product.
Research with Human Participants Terrance Flaherty, Dean of the College of Graduate Studies & Research The proposed use of human subjects or human materials in biomedical and behavioral research raises specific issues for the subjects, the investigator and Minnesota State University (MSU). The MSU’s Human Subjects Policies and Procedures Manual provides a framework within which this research may be conducted at MSU. This manual is available at the library, the College of Graduate Studies, or the college deans’ offices. All investigators with research proposals involving human participants must submit an Application for the Conduct of Research Involving Human Participants/Volunteers/Subjects to the College of Graduate Studies for approval by the Institutional Review Board for the Protection of Human Subjects (IRB). The purpose of the IRB is to protect the rights and welfare of human research subjects recruited to participate in research activities conducted under the auspices of Minnesota State University. The IRB has the authority to approve, require modifications in, or disapprove research activities that fall within its jurisdiction as specified by both the federal regulations and local institutional policy. Prescribed by the National Research Act of 1974 (Public Law 93-348) and endorsed by academic governance at Minnesota State University, all activities proposing use of human subjects must be approved before such projects can be initiated and prior to data collection. The review typically takes one to six weeks depending on the category of the research. All research proposals involving human subjects must be approved by the IRB in the College of Graduate Studies Office. Proposals not following this policy will not be approved. It is not necessary to secure the approval of the IRB prior to submitting proposals for external support, but it is the investigator’s responsibility to obtain appropriate approval for the use of human subjects prior to initiating any project supported from external funding sources or internal funds. Account numbers will not be assigned for grants until the IRB approval has been obtained. Investigators are reminded that the U.S. Department of Health and Human Services must receive notification of approval for the use of human subjects from the IRB within 60 days after University submission of a proposal or that proposal will be removed from further consideration. The IRB administrator’s office is in the College of Graduate Studies. The administrator receives the research proposals, does the preliminary review, sends forward protocols requiring further review to the IRB Chair, Chair-elect or board, schedules and cancels IRB meetings, communicates the IRB’s concern or its approvals of proposals, maintains the IRB database and records, and communicates with the federal government. Additional information regarding the review process, multiple project assurance, specific documents to be submitted for review, guidelines, references, etc., are available from the office.
Rideshare Rideshare is the sharing of transportation to and/or from MSU, sometimes called "carpooling." It is possible to Rideshare everyday, or infrequently. The frequency of involvement is up to you. The benefits of Ridesharing include reduced transportation costs (saving money on gas, saving vehicle wear-and-tear and saving on parking costs); along with the opportunity for a relaxed ride and social interaction. Rideshare is coordinated out of Student Leadership Development and Service Learning.
Right-to-Know, Campus Security Act Suzanne Dugan, University Security Director The Student Right-to-Know and Campus Security Act increased the level of information universities must collect and provide to current and prospective students and employees and to the Department of Education. The first part of the act, entitled the Student Right-to-Know Act, requires colleges and universities to compile and release institution-wide graduation rates for all students, with more detailed statistical information submitted on the graduation rates of athletes. Part II of the act, entitled the Campus Crime Awareness and Campus Security Act of 1990, requires colleges and universities to distribute annually to all current employees and students as well as to applicants for enrollment or employment two types of information: 1) a description of policies and crime prevention educational programs relating to campus security, and 2) statistics concerning the occurrence of certain categories of crimes. Institutions are also required to issue timely warnings to the campus community about criminal activities representing a continued safety threat to aid in crime prevention. This information is available in MSU’s "Partners in Safety" brochure, which is mailed annually to each enrolled student, faculty, and staff member. Additional copies are available from University Security and the Women’s Center, CSU Room 246 (389-6146).
David Cowan, Facilities Services Unit (The Shop), Manager Recognizing the need of faculty and staff to properly destroy confidential documents, MSU provides a private contract vendor shredder service for use by University employees. Secured pick up sites include Registrar's Office, Financial Aid, Office Support Services, 3rd Floor Wigley copy room, and Admissions.
Mike Eccles, Sign Shop Coordinator Departments should coordinate all their signage needs through the sign shop. To ensures that permanent and temporary signage needs are met. Capability exists to create attractive temporary directional signage and room signage for workshops and conferences. Unapproved exterior signage and banners are subject to removal. Walked-on masking tape is very difficult to remove from concrete or bituminous walks, drives, streets or parking surfaces, therefore such masking tape use is prohibited. The full policy is available from Facilities Management.
Shirley Piepho, University Coordinator A. Open Mall & Outside Areas The following criteria and procedures govern the solicitation of vendors on the open mall at MSU. Solicitation in other ourdoor areas on campus is prohibited. The open mall may only be reserved for vendor solicitation if the vendor is sponsored by a Recognized Student Organization of MSU. All vendors who desire to do business on the open mall shall meet the following criteria:
B. Campus Buildings - Buying of Complimentary Textbooks Instructors are discouraged from dealing with representatives from companies who go from MSU office to office seeking to buy complimentary copies of textbooks given at no charge to faculty by textbook publishers - upon complaint a complimentary textbook buyer may be asked to leave the campus. C. Advertising on Campus Shirley Piepho, University Coordinator This policy refers to space scheduling of office general-purpose classrooms, laboratories, special use space, grounds space in residence centers, the Student Union, and athletic facilities. Spaces in M & E buildings are considered to be University-wide assets available to support Minnesota State’s instructional mission. In support of this mission, vice presidents, department heads and deans assign faculty/staff offices and special use classrooms on a non-permanent basis. New and existing space assignments are subject to the approval of the appropriate vice president. Assignment of space intended for use or activity that will utilize chemicals, compounds, materials or equipment that will adversely effect indoor air quality or generate conditions subject to regulatory control are subject to prior review by the Assistant Vice President for Facilities Management, Director of Environmental Health & Safety, Chemical Hygiene Officer and the Chemical Hygiene Committee. Assignment of classroom and laboratory activity that require special HVAC, fume hoods or other ventilation and safety equipment are subject to review and approval prior to assignment by the Assistant Vice President for Facilities Management. Consistent with licensing provisions of the Mankato City Code (Section 4.04); Minnesota Statute 340.02, Subd. 2; and System Policy 1A.9, the University may authorize events to he held on University premises which involve the sale and consumption of non-intoxicating malt liquor (3.2 beer).
Julie Bruggeman, Telecommunications Coordinator Telephone installation and similar changes must be approved by the department head and submitted to the campus Telecommunications Coordinator after the completion of a Telephone Change Request Form. Repairs dealing with, such equipment as telephone or attached cords, or repairs dealing with line problems, such as static, noise or jack malfunctions (requiring a repairman), must be handled by the Telecommunications Coordinator. Telephone Dialing Information Telephone Service. Telephone installation and similar changes must be approved by the department head and submitted to the telecommunications website at www.mnsu.edu/telecomm. You will also find other helpful telephone information regarding voicemail, cell phones, telephone rates, basic dialing instructions and helpful tips on digital telephones on this website. Repairs dealing with equipment, such as the telephone or attached cords, or repairs dealing with the problems, such as static, noise or jack malfunctions (requiring a repair person), will be handled by the telephone coordinator at 2226. For information or questions about charges and rates see the Telephone Dialing Information section or contact the telephone coordinator at 2226. For questions about telephone billing, contact the Office of Business Affairs. Telephone Dialing Information. Hickory Tech long distance costs will be charged back to user departments at the following per-minute rates: Hickory Tech Long Distance: International/Canadian: The following procedures should be of help to you when placing calls. Long Distance Numbers: 800 numbers/500 numbers Local numbers International calls Information calls Customer-originated trace If you receive a harassing and/or threatening phone call, hang up the telephone immediately, pick it back up, and dial star (*)57. A recording will inform you if the call was successfully traced and instruct you to dial 911. However, if you are on campus, please dial 389-2111 instead. At that time, you will be asked to file a report with University Security. (You must file a report before an investigation will proceed.) You will be billed $1 by MCTC for each successful trace, even if you choose not to file a report. If you have a problem, call the Telecommunications Coordinator. Do not call Mankato Citizens Telephone Company. Authorized Telephone Use Telephones are to be used for business calls only. If personal calls must be made, please use a personal credit card. If personal calls have been made in the past on University telephones, reimbursement for those calls can be made by summarizing the calls and providing a check for the amount of the personal calls to the Cashier’s Office. However, faculty and staff should not make it a practice of charging personal calls to University telephones. Cell Phone Reimbursement Form Billing Review Procedure Each month when the telephone charge report is received by a department, the department head should have the calls reviewed by the individuals responsible for each phone line to make sure unauthorized calls have not been made. It is possible that telephone access codes have been obtained by individuals who are not authorized to make calls. Therefore, the monthly telephone charge review is essential. Should you suspect that someone has obtained access to your telephone access code, please contact the Telecommunications Coordinator or University Security to report the unauthorized use. If your access code number has been compromised, a new access code number will be issued and your previous code will be invalidated.
Travel Reimbursement Regulations, Unlawful Practices, Related Sanctions Suzanne Dugan, University Security Director Employees will respect other members of the University community, show regard for the property of the University, its community members and visitors, respect the integrity of the University’s academic and administrative records and systems, and contribute to a safe environment. Employees suspected of violating laws, ordinances or MnSCU policies are subject to internal University applied sanctions as well as civil or criminal proceedings. University sanctions shall be applied consistent with established penalties and due process procedures found within employee collective bargaining agreements. Student employees are subject to the provisions of the Statement of Student Responsibilities. An action involving the employee in a legal proceeding does not free the employee of responsibility to participate in a University proceeding. The University will decide whether to proceed with action before, after, or simultaneously with a legal proceeding. The outcome of any legal proceeding stemming from the action shall not automatically determine the outcome of a University review or limit its right to apply sanctions.
|
|||||
|
Back to Policies and Procedures |
|||||
|
Back to the Campus Policies/Procedures/Services Table of Contents |
|||||