Helen Walters
Office Manager
Phone: 389-5649/Fax: 389-1092
helen.walters@mnsu.edu
Departments should be aware of possible increased cost when using personal vehicles when personnel request mileage reimbursement through the department.
Ex. Driving a personal vehicle to the Twin Cities when a state vehicle is available: Reimbursement rate of 48 cents per mile x 170 (approximate round trip mileage)= $81.60 cost to the university department. VS. Utilizing a state sedan to the cities is $42 (per day) cost to the university department. This would be a $36 savings to the university department for just one trip.
An additional concern is that Minnesota is a no-fault vehicle accident state.
If there would be an accident in your personal vehicle while on state business, the accident claim would follow the owner of the vehicle you were driving.
If you are in an accident in a state vehicle the accident claim goes to the State of Minnesota (owner of the vehicle).
Forms and Resources
vehicles/lossnoticeauto1and2.pdf (Accident Report for state owned or leased vehicles and equipment) Please print out, complete, sign and submit the report to Helen Walters, Facilities Services, WC358. Questions? Call Helen at 389-5649.
State of Minnesota Supplemental Vehicle Rental Contract. Minnesota State University, Mankato has the opportunity to offer state owned vehicles for state travel needs for administration, faculty, staff and students who are on university business, with approval of their supervisor who will verify travel purpose and approved funding source. If these vehicles are not available during our peak scheduling times we have the opportunity to utilize the State of Minnesota contract for Enterprise Rent-A-Car, contract release number V-33(5). This supplemental contract must be used by state agencies for vehicle rental that are "initiated" in the State of Minnesota or other locations as listed on the contract release.
Due to the high liability exposure for the services on the contract, state agenices are required to use the contract unless an exception is granted by the AMS (Acquisition Management Specialist) listed on the state contract.
When using this State of Minnesota contract, MnSCU and CPV members must comply with the contract terms and conditions and may not deviate from the specifications, terms and conditions as outlined.
Purchasers should thoroughly review the contract release - only the goods and services that are identified in the contract may be purchased through the contract. You may also contact, Helen Walters, Facilities Services, WC358, 389-5649 for contract verifcation.
For "National Service" Rentals "Initiated" outside of Minnesota see contract release V-38(5).
The following link offers general information on Enterprise Rent-A-Car procedures: vehicles/msu_supm_tl_veh_enterprise_rnt_l_guidelines.docx
24 hour cancellation of a state vehicle is requested. Vehicles that are reserved but not used, nor cancelled, may be charged up to the full rate for requested rental dates. 9/11/06
There are 2 locations now in Mankato where you may fill the state vehicles with E85 fuel. Holiday Station, 1901 Adams St. and the Kwik Trip on Hwy 169. For statewide E85 fuel station locations click here.
With 37 passenger fleet vehicles and 56 maintenance/assigned vehicles, Facilities Services is committed to serving the transportation needs of University employees and students. Vehicle reservations are processed by Helen Walters and skilled student workers trained to provide the best service possible.
University vehicles are internally maintained at our full service garage by our garage staff: Robert Arndt (lead automotive mechanic); Mike Hirmer and Mike Mullin (automotive mechanics). Student workers assist with automotive clean up.
