Roles and Responsibilities

Purpose of the Roundtable:

1. The purpose of the Technology Roundtable is to facilitate communication on technology innovation and accessibility focused on teaching and learning.
2. This group exists to fulfill the MnSCU Board of Trustees
1. Procedure 2.3.1. Student Involvement in Decision-Making
2. Policy 5.11.1 Tuition and Fees, Subpart H. Technology Fee

Meetings:

The Technology Roundtable will meet one (1) time each month during the spring and fall semesters.

Membership:

The membership of the Technology Roundtable will include the following:

• 8 Faculty/IFO (representing the six colleges and two at-large – 3-year term)
• Systems Librarian (faculty) from Library Services
• Representatives from AFSCME, IFO, MAPE,  and MSUAASF (one each – 3 year)
• 2 Students representing Student Government (appointed annually)
• IT Solutions Architects assigned to the colleges or divisions along with other technology liaisons from across the University
• Vice President of IT Solutions and Chief Information Officer - Administrative Co-chair
• Ex-officio non-voting members from IT Solutions Division
• Administrative representation

Sub-Committees:

There are some ongoing subcommittees that consist of members of the Technology Roundtable. Additionally, the co-chairs may create committees as needed to carry out the work of the roundtable.

1. Technology Fee Subcommittee

Role and Responsibilities of Members

The Roundtable members will address the following areas:

1. Coordination and communication on innovation
   1. Facilitate communication to/from academic and support units
   2. Provide/share ongoing student, graduate students, faculty, and staff feedback (including gathering information via surveys, focus groups, open sessions, etc.
2. Technology framework infrastructure, products, and services
   1. Provide feedback and recommendations to the IT Solutions Division
   2. Make technology recommendations to the CIO
      1. These may include:
         1. Advising IT Solutions on technology priorities and issues as requested (i.e., licenses, service level agreements, etc.)
         2. Providing consultation to other university groups (i.e., Planning Submeet, Budget Submeet, Extended Education Submeet, Assessment and Evaluation Submeet, Strategic and Priority Funding Committees) on campus technology initiatives
         3. Advocate for adequate funding for university-wide technology needs (infrastructure, staffing, and equipment)
         4. Providing feedback to recommendations from IT Solutions
   3. Best technology practices
      1. Identify best technology practices and showcase them in partnership with IT Solutions (e.g. Tech Fairs, Faculty Showcases, Pedagogical Innovations, etc.)
      2. Use partnerships (Extended Education, Center for Excellence and Innovation in Teaching and Learning, Library Services, Continuing Education, Professional Development, etc.) to promote effective alignment and integration of technology and support for university programs
   4. Innovation
      1. Identify and research new trends.

Role and Responsibilities of the Faculty Co-Chair

The Technology Roundtable faculty/IFO members nominate a continuing member of the committee to serve as Co-Chair every year. The nomination is forwarded to the FA Executive Committee for confirmation. 

The Faculty/IFO Co-Chair has the following responsibilities:

• Brief the FA Executive Committee as appropriate
• Attend FA Executive Committee or FA/Administration Meet and Confer meetings as appropriate
• In conjunction with the Administration Co-Chair /CIO, develop the agenda, disseminate the agenda and notes, and co-facilitate meetings of the Technology Roundtable.

Role and Responsibilities of the CIO and VP of Technology

The Administration Co-Chair has the following responsibilities:

• Communicate the recommendations from the group as appropriate
• Attend Meet and Confer meetings as appropriate
• In conjunction with the Faculty Co-Chair, develop the agenda, disseminate the agenda and notes, and co-facilitate meetings.