Term Grades

Grades are entered by instructors using Faculty Application/Grade and LDA Entry. Registration and Academic Records processes all grade transactions at the University.

The largest grade transaction takes place at the end of each term when grades for full-semester classes are posted.

Step by step information on entering grades

Real Time Web Grading

This means that as soon as instructors enter/post their grades via the Faculty Application/Grade and LDA Entry, they are placed into the records system and are visible to students and appear on transcripts.

Mobile Devices

Instructors can use mobile devices to enter grades.

Posting Dates to Enter Grades

Posting grades begins seven calendar days prior to the last official day of the course and ends four business days after the last day of the term. Each course has its own time period when grades may be posted. If an instructor teaches four courses, it is possible that each one could have a different date when posting could begin--they would all have the same ending date for posting.

The easiest way of finding posting dates is to log into Faculty Application and click on Faculty/Grade and LDA Entry and then click on Enter Grades and it will display the date that posting of grades for that course begins.

Last Day of Attendance (LDA)

This feature is used for dealing with situations in which students register for a class, but then either never attend or stop attending after some point in the term. In such instances, students' various forms of financial aid may be affected. The University is legally required to collect and process LDA information for such purposes. LDA dates should only be posted when the grading window opens for the course.

Grade Rosters

Grade rosters can be viewed and printed at any time via Faculty Application/Class Management/Class Roster.

Drafting Grades

Saving draft grades for students makes it possible for an instructor to enter grades beginning the fifth calendar day after the first official day of the course—this can continue throughout the rest of the course. However, these are not posted grades. An instructor would still need to post the grades at the appropriate time in order for them to actually become part of a student's record. This may fit some situations, but there is no need to draft grades.

D2L Brightspace Import to Grade Entry System

Faculty have the option to import final grades from D2L Brightspace into ISRS via the E-Services Grade and LDA Entry interface.

Import Grades from D2L Brightspace

Grade Entry

It is not necessary to enter all the grades for a course at one time. You can post grades for some of the students and come back at a later time to post the grades for the others.

Timing Out - No Activity

MinnState has implemented a 20 minute timeout period for entering grades.

That is, during grade entry for a course, if no grades are posted during a 20 minute period, the program will "disconnect" you. The screens will not appear any different at the time, but when you attempt to post the grades you will be sent to a MinnState login page and the grades you had been entering (those since your last posting for the course) will be lost. The key is to keep track of the length of time since your last posting for a class and to post multiple times, if need be.

Changing Grades

It is important to note that once you have posted grades, you will not be able to re-enter them in order to change a grade. Changes to grades that you have posted need to be made by going to Faculty Application/Faculty/Change Grade.

Grade Changes