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Minnesota State University, Mankato
Minnesota State University, Mankato

FY19 Employee Expense Reports

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Completed employee expense reports for business expenses incurred in FY19 (7/1/18 – 6/30/19) must be received in the Business Office by July 5, 2019.  To comply with MMB regulations, expense reports for expenses incurred in FY19 received after July 5th requires a written explanation which must be approved and signed by the division head before the expenses can be reimbursed.  These expenses will be posted to FY20.  This applies not only to travel, but any reimbursement that would be listed under “Other Expenses” on an Employee Expense Report; i.e. supplies, copies, software, tuition, etc.

Also, for your information, a trip which begins in June and extends into July is charged to the fiscal year which has the most days of travel.  For example, travel which begins June 28, 2019, and ends July 9, 2019, would get charged to FY20.

All FY19 business expense entry of any kind, additions, updates, advance settlements, and expense transfers must be completed by Friday, July 5, 2019.