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Minnesota State University, Mankato

Minnesota State University, Mankato
Communication Studies

Academic Policies

Page address: https://www.mnsu.edu/cmst/missions/academic-policies.html
Policies and Procedures for Departmental Operation Policies and Procedures for Student Activities Responsibilities of Directors
Administrative Drop Policy Capstone Project Style Guide (Graduate Students) Assistant Director of Forensics
Advising Policy for Communication Studies Majors/Minors Colloquium Presentation Waiver Policy Director of Basic Course/Communication Lab
Assigning Summer Teaching by Non-Faculty Department Policy on Plagiarism Director of Forensics
Course Scheduling Policy Funding for Student Participation in Conferences Director of Graduate Studies
Nepotism Policy Grade Appeal Policy Director of Teaching Assistants
Personnel: Retention, Tenure and Promotion Internships  
Special Topics Proposals by Fixed-Term Faculty Policy on Class Attendance  
Standards for Graduate Faculty Review Policy on Individual Study  
  Policy on Pass/No Credit  
  Qualifying Examinations  

Policy on Class Attendance

This policy applies to all performance-based courses. Individual faculty determine when a course is performance-based. This policy must be stated on the course syllabus.

  1. Absences of up to 10% will not affect a student's final letter grade.
  2. Absences from 10-15% will result in lowering the final course grade by one letter grade.
  3. Absences of 15% or higher will result in a final course grade of F regardless of earned grade in the course.
  4. Absences due to documented family or medical emergencies, or for university-sponsored activities (e.g., athletics, forensics, etc.) will be considered excused absences. Absences for university-sponsored activities must be provided in advance to the instructor. The instructor may request all work be completed prior to the absence.
  5. Students with family emergencies should contact Student Affairs for appropriate notification to faculty.

Department Policy on Plagiarism

Students must present original work and must always document material drawn from other sources. Students are expected to research and prepare their own work when submitting written assignments, outlines, or presenting speeches. Plagiarism is the use of directly quoted material or paraphrased material without citing the source of the material. Plagiarism will not be tolerated. Any incident of plagiarism will be reported to the Department Chair, may result in a failing grade for the assignment, and may result in a failing grade for the course.

The Department highly encourages faculty to provide students with the following Department statement on plagiarism:

When a student delivers a speech or turns in a paper, the student is claiming the speech or paper is an original and independent work, expressing ideas in one's own language, except where otherwise indicated by quotation marks and references. A student using the words or ideas of someone else in a paper or speech is expected to provide appropriate references. A student who fails to give credit in the form of footnotes or references is falsely representing someone else's words or ideas as their own. False representation is plagiarism.

The most common forms of plagiarism include: copying word-for-word from a source without acknowledging the source by quotation marks and an appropriate reference for written work, and by an oral citation for presentations; paraphrasing someone else's ideas in your own words without acknowledging the source by an appropriate reference; turning in as your own work a paper or portion of a paper conceived jointly with other students but not giving credit for others' contributions. Students may not use work developed in other classes without first gaining the explicit consent from all instructors.

Plagiarism consists of more than just copying someone else's words; representing someone else's ideas as your own is also plagiarism. This policy also prohibits turning in the same and/or highly similar paper, project, or assignment for more than one class unless prior approval of all instructors involved has been obtained.

Plagiarism is avoided by acknowledging the source by quotation marks if a word-for word citation, and an appropriate references in all occasions.

The Department of Communication Studies does not tolerate plagiarism or other forms of academic dishonesty. Plagiarism is one of the most serious infractions a student may commit in a Communication Studies class.

Course instructors have the responsibility of judging whether a student has committed an act of plagiarism and what punitive action may be taken for the course. Instructors are encouraged to ask the student for an explanation of how the paper or speech was prepared and to provide such materials as sources and notes which form the basis for the paper or speech. Students are expected to comply with these requests. Instructors are not required to act as "detectives" to produce publication(s) to demonstrate an act of plagiarism.

An instructor believing an act of plagiarism has been committed will bring the issue before the Communication Studies Department faculty and may recommend one or more of the following actions:

  1. The instructor may refuse to grade the paper/speech and record a grade of "F" for the assignment.
  2. The instructor may recommend to the department the student be dropped from the course with a grade of "F"
  3. The instructor may recommend to the department chair the student be dropped from the course with a grade of "F" and request formal disciplinary action be taken against the student, including possible dismal from the university.

Advising Policy for Communication Studies Majors/Minor

Each major is to register with the department secretary in AH 230.

  1. The department secretary will assign an advisor to each student and begin an individual file.
  2. The student should meet with his/her advisor each semester. At the initial meeting, the advisor and student will work out a major/minor program. At subsequent meetings, the student and advisor will confer on class schedules for the coming semester.

Internships

General Guidelines

  1. Speech 497/697 are the course numbers assigned to in-house internships.
  2. Speech 498/698 are the course numbers assigned to off-campus internships.

Internship Pre-Requirements

  1. Interns must have a minimum 2.5 GPA in Communication Studies.
  2. Before a student starts an internship, the student must have completed Speech 102 and a minimum of 9 semester hours in Communication Studies. The student must also have completed a minimum of 60 semester hours toward graduation.
  3. Undergraduate student interns assisting an instructor with a class must have completed and earned a grade in a minimum of two regular courses in Communication Studies.
  4. The Department's Internship Contract form shall be used to establish the parameters of the internship.

Internship Credits

  1. All internships in 497/697 courses are for three (3) credits only.
  2. Credit for internships in 498/698 courses accrue at the rate of 1 credit for each 30 hours of work.
  3. A Communication Studies major may take up to twelve (12) internship credits; however, the student may only apply a maximum of six (6) credits of internship toward completion of the major. The remaining credits will apply toward general graduation requirements.
  4. A Communication Studies minor may take up to twelve (12) internship credits, however, may only apply a maximum of three (3) credits of internship toward completion of the minor. The remaining credits will apply toward general graduation requirements.

Evaluation and Grading

  1. All off-campus internships are P/N only.
  2. The intern will submit weekly reports to the faculty overseeing the internship. The form and style of the reports are determined by the intern supervisor.
  3. The intern will write a paper demonstrating synthesis between communication theories and the work completed during the internship.
  4. For internships under 497/697 course numbers, the intern supervisor shall determine the final grade.
  5. For internships under the 498/698 course numbers, at the conclusion of the internship, the on-site internship supervisor will submit an evaluation to the faculty supervisor describing the intern's work performance.

Policy on Pass/No Credit

A Communication Studies major or minor may have 25 percent maximum total credits as P/N within the department.


Policy on Individual Study

  1. A Communication Studies major may take three (3) semester hours maximum in the Department of Communication Studies for individual study.
  2. A Communication Studies minor may take three (3) semester hours maximum in the Department of Communication Studies for individual study.
  3. A graduate student may take a maximum of twelve (12) semester hours in the Department of Communication Studies for individual study (a description of the contract needs approval by the student's committee).

Qualifying Examinations (Graduate Program)

A. Description of the Qualifying Examination:

  1. All graduate students must pass the Preliminary Exam.
  2. Students must pass the Preliminary Exam before they can defend their thesis, alternate plan paper, or project.
  3. The Preliminary Exam is offered twice a year: once during fall semester and once during spring semester on dates to be determined each fall by the Preliminary exam committee. Check with the Director of Graduate Studies or the Chair of the Preliminary Exam Committee for specific details about distribution of questions for the exam and the date the exam will be given each semester.
  4. Students may take the exam during any semester of their program. Students are strongly encouraged to take the exam during their first year of the program.
  5. A student's Plan of Study must be filed with the Department before taking the Preliminary Exam.
  6. A three-member committee of the graduate faculty administers the exam, giving identical questions to all students taking the exam in a given semester.
  7. The exam will be given in-house over the course of six (6) hours on one day. 
  8. The committee evaluates the exam by blind review. 
  9. Students receive a Pass, Rewrite Required, or Do Not Pass on each question. Students must earn a "Pass" on the entire Preliminary Exam before they may defend a thesis, alternate plan paper, or project.
    • Pass on both questions indicates the student has completed the Preliminary Examination and may progress toward completing their degree program.
    • Rewrite Required on either/both question(s) indicates a portion of the exam is evaluated as insufficient. The student has the option of rewriting following these guidelines.
    • Students will have the option of rewriting that portion of the exam judged insufficient.
    • Students will have one week to complete the rewrite.
    • The rewrite period starts immediately after the student meets with the Preliminary Exam Committee.
    • A student will only have one opportunity to rewrite a question. If a rewrite on a question is deemed insufficient the student will receive a Do Not Pass on the question.
    • A student who chooses not to rewrite a question will receive a Do Not Pass on the question.
    • Do Not Pass on either question indicates a majority of the exam was evaluated as insufficient. 

10. Students who do not pass on a Rewrite Required or receive a Do Not Pass may only take it one more time during a subsequent semester.


Assigning Summer Teaching by Non-Faculty

  1. the chair sends out a "call" to all current Teaching Assistants (TAs) requesting interest in summer teaching.
  2. All interested TAs must submit a letter of interest, current teaching evaluations, and a vita. The letter of interest should indicate any advanced education to teach the available courses (e.g., Advanced Interpersonal Communication, Advanced Public Speaking, Teaching Communication Studies).
  3. The applicants are reviewed by the Director of Teaching Assistants. The Director of TAs sets a baseline to: (1) remove from consideration any TA who may be struggling as a classroom teacher; (2) determine TAs able to teach a summer stand-alone course. The Director of TAs is free to consult with any other faculty member in the department. The review does not establish a hierarchy of TAs to determine who is the "best" teacher, just a baseline for who shall be considered.
  4. Any forensic TAs still in consideration after the review in step 2 is completed are given first opportunity for summer teaching.
  5. If no forensic TAs are still in the pool (or more summer teaching slots are available than forensic TAs), the Department selects from non-forensic TAs.
  6. If there are more TAs than positions (in either steps 4 or 5), we use a random selection process (e.g., flip a coin, draw straws).
  7. If there are more positions than TAs interested in summer teaching, the Department may select from the current adjunct faculty pool.

Personnel: Retention, Promotion, Tenure

The language in sections I-VIII is drawn verbatim from appropriate sections of the 2001-2003 IFO-MNSCU collective bargaining agreement. Only language appropriate to the administration of the Department is included. Individual faculty members are encouraged to review the entire collective bargaining agreement for a complete description of personnel issues and processes. Sections IX-XI are Department guidelines and suggestions and are not included in the collective bargaining agreement. Any changes in future collective bargaining agreements take precedence over the provisions set forth below.

I. Establishing a Personnel Committee:
The department may establish appropriate committees as needed. The department may make recommendations, forwarded through the department chair, on its own behalf concerning such matters as personnel actions. Individual faculty members within departments may also make recommendations on these same matters. All departmental recommendations must be reviewed and approved by the department's faculty, and forwarded to the administration by the chair with a statement verifying that the requirement has been met.

II. Voting Eligibility:
All faculty members, other than fixed-term faculty in the first year of such status, who have at least three-fourths (3/4) time FTE appointments in the department during the current academic year, are eligible to vote in matters pertaining to the chair and to make recommendations in personnel matters and curriculum matters. All faculty members who have at least one-half (.5) time appointments in the department during the current term are eligible to vote in all other matters pertaining to the business of the department.

III. Criteria for Recommendations on Tenure, Promotion and Non-Renewal:
Departmental faculty and chairs shall base their personnel recommendations on the five criteria contained in Article 22, Section B. In accordance with Article 5, Section Q, recommendations for a personnel action must be signed and dated by the person or persons making them. The department may conduct a vote on any personnel matter and forward it to the appropriate supervisor, but the vote shall not constitute a recommendation.

IV. Professional Development Plan
A. The Plan When the plan is completed, the faculty member shall provide a copy of the plan to the department members through the department chairperson. Department members are encouraged to provide written comments on the plan to assist the faculty member in his/her professional development and, if applicable, provide guidance with respect to promotion and/or tenure. These written comments will be forwarded to the faculty member. . . . The faculty member shall have an opportunity to respond to these comments.

B. The Progress (Assessment) Report A copy of the report shall be sent to the department members through the department chairperson. Department members are encouraged to provide written comments on the report to assist the faculty member in his/her professional development and, if applicable, provide guidance with respect to promotion and/or tenure. These written comments will be forwarded to the faculty members. If the faculty includes student course assessments as part of their report, they shall be anonymous and identified only as to course/section. Any other student communications or evaluations submitted with the PDP report shall not be anonymous.

V. Tenure
The decision to award tenure shall be based on the principle of a demonstrated cumulative record of positive performance and professionally competent achievement consistent with the goals of the institution over the duration of the probationary period on the criteria outlined in Article 22. Annual evaluations that are minimally satisfactory and are used, in part, in the tenure decision, may result in the denial of tenure.

The following procedures shall constitute the process of consideration for tenure.

  1. Progress reports completed in accordance with Article 22, Section D. along with all required forms and documents, and all information provided by the faculty member being considered for tenure shall be sent to the immediate supervisor.
  2. The faculty member's department and chair shall forward recommendations regarding tenure to the immediate supervisor. [See Art. 20, Sec. A, Subd. 4.] The faculty member is entitled to attach comments to the recommendations. Copies of the recommendations shall be sent to the faculty member by the chair.

VI. Promotion
The decision to promote shall be based on a demonstrated cumulative requisite record of professional performance and high achievement appropriate to the relevant rank.

The following shall constitute the process for consideration for promotion.

  1. A faculty member seeking promotion shall give notice of intent to the immediate supervisor by the appropriate date. The faculty member completes an application for promotion and sends a copy, along with supporting documentation, to the department/unit through the chair. The recommendation of the department/unit and of the chair with all documentation, shall be sent to the immediate supervisor by the appropriate date, with copies sent to the faculty member by the chair.
  2. Length of service in rank and at the university may be a factor in consideration for promotion. Normally, three (3) years in rank, with two (2) evaluations conducted in accordance with Article 22, will be a minimum prerequisite for consideration for promotion.

VII. Non-Renewal of Probationary Faculty:
A recommendation for non-renewal of a probationary faculty member may be made by the appropriate department, immediate supervisor or Vice President.

VIII. Non-Renewal of Non-Tenure Track Faculty:
Non-renewal of non-tenure track faculty shall be based on performance evaluation as provided for in Article 22.

IX. Observations of Teaching Effectiveness:

  1. The Department highly encourages teaching observations by at least two members of the department. The observations should be done in a "representative sample" of the courses taught by the observed faculty member.
  2. The Department highly encourages observations be completed each year until a faculty member earns tenure.
  3. The faculty members who conduct teaching observations shall write an individual report, making appropriate recommendations. The report shall be submitted to the observed faculty person. The observed faculty is highly encouraged to include the reports along with any other supporting documentation to the committee for consideration of retention/promotion/tenure.

X. Student Evaluations:

  1. The Department highly encourages the inclusion of summary report of student evaluations along with other materials for consideration of retention/promotion/tenure.
  2. The Department highly encourages a faculty member to retain all student evaluation. The Department recommends the faculty member use the standard student evaluation forms available from the Office of Institutional Research. The Department recommends faculty collect student evaluations from all classes.

XI. Department Guidelines on Renewal/Non-Renewal:

  1. First-year: The Department's recommendation will be based on satisfactory performance as a teacher and potential for strong performance in the other four areas.
  2. Second, Third, and Fourth-Year: The recommendation shall be based on strong performance in all areas. The Committee shall place the highest priority on classroom performance with a balanced performance across the other four areas.

(approved 9/25/02)


Administrative Drop Policy

This applies to Speech 100, 101 and 102 ONLY!

Students who do not attend class the first meeting of a once a week class or do not attend by the first meeting time of a class that meets more than once a week during the first week of classes will be dropped by the Friday of the first week of classes.

If you are not able to attend the first class session as listed above and do not wish to be dropped, you will need to submit a WRITTEN REQUEST to the Department PRIOR to the first day of the course. You may submit the request by regular mail at:

Administrative Drop
AH 230
Speech Commmunication Department
Minnesota State University, Mankato
Mankato, MN 56001

or:
ad-speech@mnsu.edu


Grade Appeal Policy

Students have the right to ask an instructor for an explanation of any grade received. Grade appeals are reviewed in instances where students perceive that a final grade is unfair, arbitrary, or capricious. Appeals must be filled within two weeks* of university notification of a final grade. Students needing assistance at any step in appealing or filing a complaint may contact the Academic Affairs Coordinator of the Student Senate (280 Centennial Student Union; phone 389-2611). Note: Students are encouraged to talk to their instructors before beginning this process to attempt to resolve the matter informally.

Review Process. Grade appeals will be reviewed in the following manner.

Step 1. A written petition will be submitted by the student to the instructor of the class. This petition should contain the nature of the problem, relevant information which supports the appeal, and the remedy sought. The student should retain a copy for his/her records. Within two weeks, the instructor will respond to the student in writing. If the student is not satisfied with the response provided by the instructor, he/she may proceed to Step 2. In cases where the departmental chairperson is the faculty member whose grade is being appealed, the student shall proceed to Step 3.

Step 2. A written petition will be submitted by the student to the departmental chairperson with a copy to the instructor. This petition should contain the nature of the problem, a statement that an attempt was made to resolve this issue directly with the instructor, relevant information which supports the appeal, and the remedy sought. The student should retain a copy for his/her records. The student, instructor, and chairperson may meet to discuss the complaint, if necessary. Within two weeks*, the departmental chairperson will respond to the student in writing with a copy to the instructor of the class. If the student is not satisfied with the response provided by the chairperson, he/she may proceed to Step 3.

Step 3. A written petition will be submitted by the student to the dean of the college with a copy to the departmental chairperson and instructor of the class. This petition should contain the nature of the problem, a statement that an attempt was made to resolve this issue directly with both the instructor and the departmental chairperson, all relevant information which supports the appeal, and the remedy sought. The student should retain a copy for his/her records. Copies of all materials presented in this matter shall be forwarded to the dean, upon request, by the chairperson. The dean may convene a college grade appeals committee which shall serve in an advisory capacity to the dean. The manner of appointment and number of members on the College Grade Appeals Committee shall be determined within the college. The chairperson of the College Grade Appeals Committee shall be appointed by the dean. Within two weeks*, the chairperson of the College Grade Appeals Committee will make a recommendation to the dean who will respond to the student in writing of the decision reached, with a copy to the instructor and departmental chairperson. If the student is not satisfied with the response provided by the dean, he/she may proceed to Step 4.

Faculty Right to Appeal. The instructor of the class who is not satisfied with action at either Step 2 or 3 may appeal by submitting a written statement to the dean if the complaint involves the departmental level or Vice President for Academic Affairs if the complaint involves the college level.

Step 4. For undergraduate student complaints, a written petition will be submitted by the student to the Vice President for Academic Affairs with a copy to the instructor of the class, departmental chairperson, and dean. For graduate student complaints, a written statement will be submitted by the student to the Dean of Graduate Studies with a copy to the instructor of the class, departmental chairperson, and dean. The petition should contain the nature of the problem, a statement that an attempt was made to resolve this issue according to Steps 1 through 3, all relevant information which supports the appeal, and the remedy sought. The student should retain a copy for his/her records.

Use of the University Grade Appeals Committee.

During consideration at Step 4, the Vice President for Academic Affairs may convene the University Grade Appeals Committee which shall serve in an advisory capacity. This Committee shall consist of a pre-selected panel comprised of a faculty member from each college selected by the Faculty Association and one student from each college selected by the Mankato Student Senate Association. Faculty serve a two-year term of appointment, and students serve a one-year term. The chair of the committee is determined by the Vice President of Academic Affairs. In order for the University Grade Appeals Committee to review an appeal, two faculty members and two students will be randomly selected by the vice president to serve on the panel in addition to the chair of the committee. For undergraduate students, the chair of the committee shall be the Assistant Vice President for Academic Affairs. For appeals involving graduate students, the chair shall be the Dean of Graduate Studies. Panel representatives shall not review grade appeals when the instructor and/or student involved in the case are from their own college. The University Grade Appeals Committee shall have the right to all relevant information and will request all relevant instructor records. For undergraduate student complaints, the chairperson of the University Grade Appeals Committee will respond to the vice president in writing within two weeks*, with a copy each to the instructor, departmental chairperson, student, and dean. For graduate student complaints, the chairperson of the Grade Appeals Committee will respond to the vice president in writing within two weeks*, with a copy to the instructor, chairperson, student, dean of the College, and the dean of the College of Graduate Studies. Both the student and faculty member shall be permitted to make a rebuttal to the written record compiled by the committee. Intent to present a rebuttal should be made in writing within one week of notification* to the Vice President for Academic Affairs. The rebuttal should be presented to the vice president within two weeks* and should provide specific information which addresses the items in objection. The decision of the Vice President for Academic Affairs/Dean of Graduate Studies shall be communicated in writing to the student with copies to the instructor, departmental chairperson, and college dean. This decision is final.

Note: *The time period consists of normal university operating days when classes are held. Under unusual circumstances, deadlines may be extended. If the University representative, at any step, fails to review and/or respond within the time limits provided, the student may proceed to the next step. If the student fails to respond within the time limits provided, the appeal shall be deemed to have been withdrawn.

Adopted March, 1992


Director of Graduate Studies

The Director of Graduate Studies receives a one course teaching release in order to meet the responsibilities below.

I. The graduate director shall assist students by:

  1. Responding to prospective graduate student inquiries
  2. Assisting graduate students in developing plans of study
  3. Evaluating transcripts to determine if applicants meet admission standards
  4. Providing one-to-one office consultations
  5. Providing contact advising sessions for graduate students
  6. Signing off on all graduate-program related forms

II. The graduate director shall create a folder for each applicant/student. The folder will have an attached checklist with the following items:

  1. Admission Status
  2. Qualifying Exam Status
  3. Plan of study status/form
  4. Committee members
  5. Degree/Program Option Selected
  6. Thesis/Alt Plan/Project title/description
  7. Oral Defense Data

III. The graduate director shall assist the Department by:

  1. Maintaining a list of completed theses/alt plans/projects
  2. Updating faculty each semester/year who has completed degrees
  3. Contact non-resident students on their progress in the program. Highlight completion deadlines
  4. Update faculty each semester/year on progress of non-resident students

Director of Teaching Assistants

The Director of Teaching Assistants receives a one-course release in order to meet the responsibilities below:

  1. Schedule TA teaching assignments in cooperation with the Department Chair.
  2. Prepare and teach a one-week (minimum) TA training session.
  3. Plan and conduct each semester seminars for teaching assistants.
  4. Observe and evaluate all teaching assistants during the academic year. The observation and evaluation will include an individual meeting with each TA to go over the observation and evaluation materials. A summary report of the observation and evaluation will be provided to the department.
  5. Coordinate communication between the department and TAs.
  6. Serve as a teaching resource for TAs.
  7. Work with TAs to resolve any classroom issues involving TAs and students in their sections.
  8. Other duties as assigned by the Department.

Director of Basic Course / Communication Lab

The Basic Course Director/Communication Lab Director receives a one-course release in order to meet the responsibilities below.

  1. Serve as primary lecturer in the basic hybrid course (SPEE 100).
  2. Prepare master syllabus for SPEE 100 lecture sessions.
  3. Prepare syllabus template for SPEE 100 recitation sections.
  4. Select appropriate text(s) for SPEE 100 (and if necessary 101 and 102 sections being taught by TAs).
  5. Coordinate evaluation of SPEE 100.
  6. Coordinate assessment in SPEE 100.
  7. Plan staffing and duties for the Communication Lab.
  8. Manage TAs and undergraduate interns in the Communication Lab.
  9. Plan and oversee pedagogical work in the Communication Lab.
  10. Coordinate evaluation and assessment of students for enrollment in ESL and CA sections of 102 and 100.
  11. Other duties as assigned by the Department.

Director of Forensics

The Director of Forensics is a position covered by the IFO Collective Bargaining Agreement in terms of release time. Below are the expected duties of the Director of Forensics at MSUM.

  1. Individual coaching sessions with students.
  2. Travel with the team to tournaments.
  3. Carry out administrative tasks associated with the forensics program:
    1. Preparing the program's budget.
    2. Maintaining the program's budget by submitting pre-tournament and post-tournament budget reports.
    3. Making all necessary travel arrangements for tournaments. Travel arrangements include: setting campus leave/return times, reserving state vehicles, reserving hotel rooms, requesting travel funds, collecting all travel receipts.
    4. Confirming event entries with students and coaching staff, and calling in entries to tournaments.
    5. Maintaining pre-tournament and post-tournament files containing necessary budget forms, tournament invitations, and tournament results.
    6. Tracking student progress as it relates to national qualification procedures.
    7. Recruiting students to participate in the Maverick Forensics program.
    8. Directing the activities of the coaching staff.
    9. Assessing the effectiveness of the program.
    10. Establishing program policies and initiatives.
    11. Preparing and directing appropriate fundraising activities.
    12. Directing a college speech and debate tournament in October.
    13. Directing a high-school speech tournament in February.
    14. Assisting local high school speech programs with tournament administration, coaching, and judging.
    15. Providing regular reports to the Department on accomplishments of students in the program.

Assistant Director of Forensics

The Assistant Director of Forensics is a position covered by the IFO Collective Bargaining Agreement in terms of release time. Below are the expected duties of the Assistant Director of Forensics at MSUM.

  1. Individual coaching sessions with students.
  2. Travel with the team to tournaments.
  3. Carry out administrative tasks associated with the forensics program:
    1. Assisting with the preparation of the program's budget.
    2. Assisting with the program's budget by submitting pre-tournament and post-tournament budget reports.
    3. Assisting with necessary travel arrangements for tournaments. Travel arrangements include: setting campus leave/return times, reserving state vehicles, reserving hotel rooms, requesting travel funds, collecting all travel receipts.
    4. Assisting with the confirmation of event entries with students and coaching staff, and calling in entries to tournaments.
    5. Assisting with tracking student progress as it relates to national qualification procedures.
    6. Recruiting students to participate in the Maverick Forensics program.
    7. Assisting with directing the activities of the TA coaching staff.
    8. Assisting with assessing the effectiveness of the program.
    9. Assisting with establishing program policies and initiatives.
    10. Assisting with appropriate fundraising activities.
    11. Assisting with the direction of a college speech and debate tournament in October.
    12. Assisting with the direction of a high-school speech tournament in February.
    13. Assisting local high school speech programs with tournament administration, coaching, and judging.
    14. Providing regular reports to the Department on accomplishments of students in the program.

Approved: 9/25/02


Standards for Graduate Faculty Review

A Regular member of the Graduate Faculty shall hold a terminal degree and engage in ongoing scholarly activity. Scholarly activity shall result in the creation of a scholarly product. A Regular member of the Graduate Faculty shall be expected to generate an average of one scholarly product per year.

I. A scholarly product may consist of, but is not limited to:

  1. publication record
  2. papers delivered at meetings of professional societies
  3. computer software and other technologically delivered academic products
  4. awards
  5. invited lectures and participation in panels and symposia
  6. grants received
  7. editorial or advisory roles with professional journals
  8. participation on evaluation panels for research funding
  9. participation on juried shows
  10. musical or theatrical performances
  11. research projects
  12. contribution to the scholarly growth of peers

*(list adapted from 2001-2003 IFO-MNSCU Master Agreement)

II. Exemption

A full professor may request a review based on her/his production record taken as a whole (e.g., entire academic career instead of just last four years).

III. Exclusions:

The following items shall not be regarded as engaging in ongoing scholarly activity and, thus, are excluded from consideration for Graduate Faculty review.

  1. Construction and teaching of 500/600-level courses
  2. Sponsoring undergraduate/graduate research
  3. Directing graduate student theses/alternate plan projects
  4. Attending conventions
  5. Consulting/advising work
  6. Non-published book reviews (e.g., reviews written for publishing houses; reviews not carried in a professional journal).

Adopted: September 2003


Course Scheduling Policy

No requests for revisions to the department's scheduling of courses will be accepted after the Chair turns over the schedule to the Department Administrative Assistant for paperwork processing.

Adopted: Fall 2005


Special Topics Proposals for Fixed-Term Faculty

Process:
All proposals should be submitted to the department chair who will check the schedule for availability to offer the course. The chair will then submit the proposal to the chair of the department's Curriculum Committee (CC). The chair of CC will call a meeting of the CC to review the proposal. The CC reserves the right to request additional information deemed relevant to the proposal. Denial of a proposal either by the department chair or CC chair will be explained in writing. The decisions of the department chair and the CC chair are binding and are not open to appeal.

Please prepare a document which provides the following:

I. Structural Information:

  1. Proposed title of the course
  2. Proposed level for the course (e.g., 240, 340, 440, 440/540, 640). Provide a rationale justifying the level for the course.
  3. Proposed number of credits for the course. Provide a rationale justifying the number of credits for the course.
  4. Proposed delivery format for the course (e.g., traditional classroom, online, hybrid). Provide a rationale justifying the format for the course.

II. Content Justification

  1. How is the content linked to communication studies?
  2. What is the perceived need for the course within the communication discipline?
  3. What is the perceived demand by our students for the course?

III. Content Information: Provide a detailed "map" for the content of the course. Areas to consider addressing include:

  1. Tentative syllabi
  2. Reading list (e.g., textbooks, readers, journal articles)
  3. Course outline
  4. Lesson plans

IV. Instructor Qualifications: A course is dependent on a number of factors in determining the relative qualifications deemed necessary to teach a course. The CC may take into consideration any instructor qualifications it deems appropriate. Areas to consider addressing include:

  1. Advanced degrees/coursework (esp. as related to the course topic)
  2. An active and ongoing research agenda in the topic area
    1. Conference presentations in topic area (identify if the presentation was a competitive paper, panel paper, roundtable, or poster session)
    2. Peer-reviewed published research in topic area
  3. Community service relevant to the topic area
  4. Professional and/or personal experience in the topic area

Adopted: Spring 2006


Nepotism Policy

The Communication Studies Department shall elect a vice-chair to handle personnel matters involving potential issues of nepotism [to meet compliance with MNCSU policy 4.10 Nepotism]

Adopted: Spring 2006


Colloquium Presentation Waiver Policy

Graduate students are expected to present their capstone project at the Department Colloquium. However, in extraordinary circumstances a presentation may not be feasible (e.g., a student is working full time off campus during the day, has moved out of state). In such circumstances, the student's advisor may request the Department Colloquium Committee for either an alternative format for the presentation, or waiver of the presentation.


Capstone Project Style Guide

These requirements apply to all written capstone project papers: Theses, Alternate Plan Papers, and Project Option Papers. This document is adapted from the College of Graduate Studies and Research Capstone Project Format and Style Guidelines: http://grad.mnsu.edu/capstone/guidelines.html

Style Manual

The default style manual for the Communication Studies Department is the latest edition of the Publication Manual of the American Psychological Association (APA Manual). This will be the official style manual for qualifying exams. Upon consultation with and approval of the primary capstone project advisor, a student may select to use a different style manual, such as (but not limited to) the latest edition of the Modern Language Association Manual or the latest edition of the Chicago Style Guide.

Note that Minnesota State Mankato margin requirements may vary from those listed in the APA Manual. If a discrepancy regarding margins exists between a specific manual of style and these guidelines, the student should follow the margin placement specified below.

Type Size and Style

No particular typescript is required. A 12-point print size is recommended, with a clear and easy to read font. The same font and print size must be used throughout the paper, with the exception of appendices. Typing must be on one side of the paper only and double-spaced.

Margins and Page Number Placement

Left margin: 1.5 inches

Right and bottom margins: 1 inch

Top margin-1st page of each chapter: The margin for the beginning of each chapter is 1.5 inches from the top of the page.

Top margin-remaining pages: Page numbers are placed one inch from the top and right, with text beginning a double space below the page number.

Pagination: All pages of the text are numbered, including the references pages and the appendices. Page numbering with Arabic numbers (1, 2, 3, etc.) should begin with the first page of actual text and continue through the end of the paper.

Symbols and Non-Standard Characters

Non-standard characters will be allowed when using certain formulas or equations. If in doubt, please consult the College of Graduate Studies and Research prior to printing the final copy. If inked insertions (symbols, irregular lines, etc.) are necessary, they must be done with india ink or a black, felt tip pen.

Tables and Figures

Figures are generally drawn to fit on 8½ x11 inch paper. Larger figures may be included if absolutely necessary. Larger figures are folded to measure not more than 7x10 inches, with sufficient margin on the left to allow for binding.

Title and Signature Pages

All papers must include a title page and an endorsement (signature) page. The title page of an alternate plan paper, thesis or project option paper shall contain the following information: complete statement of title, student's name, identifying legend ("A [thesis/alternate plan paper/project option paper] submitted in partial fulfillment of the requirements for the degree of [Master of Arts/Fine Arts/Science] at Minnesota State University, Mankato"), location of the University, and month and year of graduation.

Each copy of the final paper shall contain immediately after the title page an endorsement/ acceptance page bearing the date of approval and signatures of the members of the student's examining committee. For alternate plan and project option papers, this page includes the two names of the Communication Studies Department faculty on the committee; for theses, this page includes the two names of the Communication Studies Department faculty and the name of the one outside the department committee member. The names of the faculty members shall be printed below their signature lines. At least one endorsement/acceptance page needs to have the original signatures of the committee. Examples of acceptable title and signature pages are included at Sample of Thesis/APP (196KB PDF--http://grad.mnsu.edu/forms/sampletitlepage.pdf)

Non-Textual Components

Audiovisual and Computer Generated Components

All audiovisual or computer generated components of an alternate plan paper or thesis must be described thoroughly in written form and/or archival quality visual form (e.g. photograph, drawing, diagram). The description must be included in the bound alternate plan paper or thesis. The documentation may be included as the body of the text, or in an appendix whichever is more appropriate. The student has the responsibility to consult with library staff regarding the most appropriate form of media and/or its alternative representation to be used.

Computer Programs

Include a complete written listing of the program, along with the text explaining the purpose, development, and use of the program.

Video/DVD

Include a script and detailed written description of the content of the video/DVD. Include archival stills or drawings or other images that clearly indicate the style, quality, and intent of the video, and preserve key images of the program. Please consult with the library staff for most recent information on required video for preservation and presentation qualities of each.

Photographs/slides

Photographs and slides should be archival quality placed on 8½ x11 inch paper and bound directly into the alternate plan paper or thesis. Computer-generated images printed on archival quality paper may be used. If color photographs are used, also include black and white archival quality photographs or computer-generated images of the same subjects. Color slides may be used if original slides are inserted in pages of plastic pockets and bound into the alternate plan paper or thesis. Archival quality photographs or computer-generated images of some (or all) the color images should also be included along with a text explaining the work, describing each image and discussing techniques used in producing the images.

Sound Recordings

A written transcript of the recording may be prepared and submitted as part of the alternate plan paper or thesis. Cassette tapes must be of the highest quality currently available. Music may be submitted on cassette tapes or compact discs. A CD or cassette must be included in a pocket bound into the alternate plan paper or thesis. When the tape or CD is of a music recital, written program notes should accompany the tape/CD.

Paper Specifications and Printing

All copies of the paper must be printed with a laser printer, printed on opaque, white, 20# or 24# paper of at least 25 percent cotton content, with a visible watermark. The submitted copies must contain a visible watermark indicating the paper quality required. The original printed copy may be reproduced or photocopied by other processes if copies are legible, permanent, and on the same kind of paper as the original copy. Copies on standard copier paper will not be accepted.

The paper must be submitted unbound with no punch holes or other mutilations. No corrections with pen or pencil are acceptable.

The original and three copies of the thesis or APP (printed on the type of paper noted above) must be submitted by the due date for the semester the student plans to graduate. Please consult the College of Graduate Studies website (http://grad.mnsu.edu/) for thesis and alternate plan paper due dates. Project Option papers follow APP guidelines.

Submission of Final Paper

Following the appropriate examinations and approval of the examining committee:

1. At least four copies of the thesis or Alternate Plan Paper are to be delivered to the College of Graduate Studies office for their review and binding.

2. Check with the Graduate Office for current binding fee costs and deadlines for submitting papers to their office.

3. The payment for binding shall accompany the copies when they are submitted to the Graduate Office.

4. Project Option papers are not required to be submitted to the College of Graduate Studies for binding; however, if students wish to have bound copies (at student expense), they should follow APP guidelines for submission for binding.

All papers are reviewed by the College of Graduate Studies staff where the manuscript is checked to make sure that margins, paper, typing, printing and neatness meet University requirements and that all Graduate College rules and procedures have been followed. Visual quality must meet acceptable standards. The student has the responsibility to carefully proofread and examine all copies of the paper before submitting it to the Graduate Office. All submitted materials must meet the approved manual of style for the student's program. After the examining committee has approved the paper and signed the endorsement/acceptance page, and the Graduate Office staff has ascertained all requirements have been met, the paper will be accepted and approved by the Graduate Dean.

Binding and Distribution of Copies

Binding is arranged by the College of Graduate Studies after Instructor/Committee Approval. The College of Graduate Studies will distribute copies as follows: 1) one copy to the University library, 2) one copy to the University archives, 3) one copy to the major advisor, and 4) one copy to be picked up by the student or mailed to the address listed on the Application for Graduation. The College of Graduate Studies cannot be responsible for papers that are lost in the mail or if the address provided is not correct. In order to avoid mailing problems, you may provide a self-addressed mailing label when you submit your final paper. Please notify the College of Graduate Studies if you prefer to pick up your final bound copy rather than having it mailed.

Each thesis is bound in maroon. The alternate plan paper is bound in navy blue.

Examples of previously approved theses and alternate plan papers are available on the shelves of the University Library.

Internal Structure of Theses/Alternate Plan Papers/Project Option Papers

Most theses and alternate plan papers will follow a similar structure, but please note: Students must meet with their advisor and examining committee members to discuss their capstone project. The Examining Committee and advisor have the authority to set internal structure requirements so long as the requirements do not conflict with Minnesota State Mankato capstone project style requirements (described above).

Internal structure: Thesis

  1. Title Page
  2. Signature Page
  3. Acknowledgment section (optional)
  4. Abstract must follow the signature page. The abstract must:
    • Include the full title of the paper
    • Include the full name (Lastname, Firstname, MI) of the author
    • Include the name of the university
    • Include the year of publication
    • Include the total page length of the paper
  5. Table of Contents
    • Chapter 1: Introduction and Rationale

      This chapter should introduce the topic and provide a rationale for the study of the topic. The rationale usually includes material that indicates the significance of the topic of study.

    • Chapter 2: Review of Literature

      This chapter reviews, summarizes, analyzes and places into context the relevant literature concerning the topic of study.

    • Chapter 3: Method

      This chapter presents the research methodology used for this study. The method chapter usually includes a full description and justification of the method being used.

    • Chapter 4: Results

      This chapter presents the results of the study as well as the author's interpretation of the results

    • Chapter 5: Conclusion

      This chapter presents final discussion and implications for the topic being studied, as well as study limitations and directions for further research.

Internal structure: Alternate Plan Paper

  1. Title Page
  2. Signature Page
  3. Acknowledgment section (optional)
  4. Abstract must follow the signature page. The abstract must:
    • Include the full title of the paper
    • Include the full name (Lastname, Firstname, MI) of the author
    • Include the name of the university
    • Include the year of publication
    • Include the total page length of the paper
  5. Table of Contents
    • Chapter 1: Introduction and Rationale

      This chapter should introduce the topic and provide a rationale for the study of the topic. The rationale usually includes material that indicates the significance of the topic of study.

    • Chapter 2: Review of Literature

      This chapter reviews, summarizes, analyzes and places into context the relevant literature concerning the topic of study.

    • Chapter 3: Discussion and Implications

      This chapter presents a discussion of the literature, including the implications of the literature reviewed for the topic of the alternate plan paper. This chapter may also include a section that discusses potential uses of the literature in a variety of contexts

    • Chapter 4: Conclusion

      This chapter presents final discussion and implications for the topic being studied, as well as limitations and possibilities for further research or study.

Internal structure: Project Option Paper

The structure of the Project Option Paper varies greatly depending on the nature of the project. Generally, a Project Option Paper will resemble an Alternate Plan Paper, with chapter 3 describing the completed project.


Policy on Funding

For Graduate and Undergraduate Student Participation at State, Regional, National and International Conferences and Conventions

The Communication Studies Department and its faculty members encourage undergraduate and graduate student participation in state, regional, national and international communication conferences and conventions. The department also understands the financial costs associated with this participation can be significant for students. In order to facilitate this participation, the Department will offer financial assistance for students in the following circumstances and in the following manner:

  1. Students presenting at conferences and conventions:
    1. For all students presenting at conferences and conventions, the department (with support from the College of Graduate Studies) will pay membership and conference or convention registration for the students. The students must inform the Department Chair of their documented presentations sufficiently prior to the conference or convention to allow for the payment to be made directly to the conference or convention. The Department Chair will then authorize the payment from the Department Foundation Account.
    2. Students must pre-register for the conference or convention in order for the department to provide funding.
    3. Presentations include reviewed paper presentations, invited paper presentations, reviewed panel presentations, invited panel presentations, reviewed poster sessions and serving as a respondent to a panel.
    4. Presentations DO NOT include serving as a panel chair.
  2. Transportation:
    1. If feasible, the department may provide a van for travel to the conference or convention. This van will be for students, graduate and undergraduate, presenting at the conference or convention as detailed above. The department will pay for the cost of the van.
    2. If room is available in the van, students participating at the conference or convention (chairing panels, attending) may also ride in the van at department cost. However, priority seating will be given to those presenting at the conference or convention.
    3. The van must be driven by a faculty member or graduate student in the department. Undergraduate students are not allowed to drive the van. Any faculty member or graduate student who agrees to drive the van must meet university standards to drive a university vehicle.
  3. Additional costs associated with the conference or convention:
  4. All other costs associated with the conference or convention (lodging and food, for example) are the responsibility of the students participating in the conference or convention.

Students are advised and encouraged to seek additional funding by applying to the Student Senate or conducting fundraising activities.