Expectations for Supervisors

Supervisors must maintain confidentiality and protect the privacy of employee health information. In addition, University supervisors have the following expectations:

  • Employees who are directed to stay home due to symptoms may be allowed to telecommute if possible, depending on their position.
  • If an employee tests positive for COVID-19, supervisors should explore the possibility of allowing the employee to telecommute if possible, depending on the position and the employee’s physical ability to perform their work.

Supervisors should work with their Human Resources Generalist to ensure these expectations are followed.

If an employee reports a positive COVID-19 Case to a supervisor

  1. Supervisor should ask employee(s) to leave work and follow any medical advice they have received.
  2. If the Supervisor knows that the positive COVID-19 case had exposure to any employees longer than 15 minutes or more with close contact of 6 feet or less, please notify those employees that they have been exposed to a COVID-19 positive person. According to MDH, these exposed employees should follow quarantine guidance.
  3. Track the number of days that exposed employees stay home to make sure they do not come back to work too soon.

Supervisors should work with their Human Resources Generalist to ensure these expectations are followed.


A suspected case or notice of a positive COVID-19 is serious and calls for action. At the same time, there are some additional privacy matters that are important to keep in mind.

Reporting is Encouraged

Each individual with a positive COVID-19 case is encouraged to notify the University of their positive test result by calling (507) 389-2030. If you choose not to report your positive test results, the Minnesota Department of Health may report this to the University on your behalf following a consultation.

Health Status is a Private Matter 

Each individual’s health status is a private matter, and no one should publicly declare someone as sick. In the event others need to be notified of a suspected or positive COVID-19 test result, the Minnesota Department of Health (MDH) will provide guidance on how to do that. Do not notify classes, office colleagues, student clubs, teams, etc. of positive cases unless with specific guidance. 

Do Not Require Doctor's Notes

Current MDH recommendations include self-quarantining if you have contact with a COVID-19 positive person. With the fluidity of the health of our community and the demands on healthcare providers, students and employees may not have doctor’s notes to share. For the Fall 2020 semester, please extend some grace to students and colleagues who report being COVID-19 test positive. This is also true if someone has contact with someone who has COVID-19.