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Minnesota State University, Mankato
Minnesota State University, Mankato


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67th MSSA Senate
April 12, 2000 Minutes

Roll Call

Senators Present
Juliet Orbisi 14-5-0, Christina Ische 8-1-0, Chris Schmidt 22-1-0-1, Kelly Eittreim 4-0-0, Timothy Huebsch 23-1-0, Chris Boyce 24-0-0, Erinn Wilson 5-0-1, Emilie Peterson 19-2-2-1, Nequra Campbell 20-3-0-1, Amy Bicek 9-0-0, Derek Short 9-0-0, Rachel D. Noah 8-1-0, Jesse Palmer 20-2-2, Roger White Owl 5-0-0-1, Zahid Ahmed 16-8-0. Nick Morriston 13-4-1
Senators Absent
Dahlia Mahmoud 14-6-2-2, Miriam Monomo 18-5-0-1, Manu Morais 3-8-0, Andrew Grundhoefer 2-3-0, Ian Radtke 20-2-1-1, Ryan Austad 3-5-0
Executive Staff Present
President Sylvia Oelberg, Vice President Houa Vue

Presentations - Computer Services Library Move
Charles Anderson-Asst. Vice President University Facilities, Joan Roca-Library , Mark Johnson-Computer Services, Becky Schwartzkopt-Library Chairperson

Mr. Anderson- Computer Services/Library Proposal began in Dec. 1999. Relocate Computer Services, Minnesota State, MSU Computer Services and Pals. Over the last four or five years there is a need for additional classrooms. Looking at that and with this proposal we need to look at all the issues. Information has been collected from other institutions. Initial proposal was to move to the basement. Third floor would be a lesser cost. As a facility manager, I like at how can we most effectively use the space? Facilities market who you are, they enhance what you do, they inspire. It is exciting to see what is happening in the industry. Facilities can be expanding, student input is important.
Becky Schwartzkopf-Assistant Director. of Library. Impact of moving Computer Services into the Library. Major impacts as they affect students: Seating space, collection space, quiet study space, study rooms. Accreditation review is also an issue.
John Roca-We have had problems in the past with space, shelving, wheel chair accessibility. In 1980's much improvement. We now have no plans to build a new library, students do not have good places to work. especially in groups. There is a need for quiet spaces, students are now utilizing the spaces that we have. We don't think this is the best use of space. We need more technology in the library, but this proposal is adding services not for students use. It is taking away existing space that is being used by students. They still need space for collections, the Internet is not taking over.
Mark Johnson-Bringing technology to the students is exciting. The main thing we need is to jump start technology people. Accommodations we now provide are less then good. People need to have a space in which they can be creative. An environment must be created where good people can work. We have Minnesota State people here on our campus. This is an opportunity where technical people can work together. This would be the water cooler method of technology. We need good space, that is why the library space would be a good space. The library used to be a place where everybody went. Now students go to the computer lab. We could bring more technology resources to the library, it would be a hub of study. St. Cloud library is a technology hub. Classrooms, people use technology to study and get information. Our library needs this.
Senator Morriston-Mr. Roca, how many books do you add per year and how much do you need for your space?
Mr. Roca, About 13,000 books per year.
Tina England-How many people would be affected by this?
Mr. Anderson- About 80 people
Ms. Schwartzkopf. -A major concern is the study spaces.
Senator Ische-Regarding accreditation, how big of an impact would this move have?
Ms. Schwartzkopf. Each accreditation has an component addressing library needs, most address size of collection and total collection and spaces provided. In addition many accreditation reports refer to standards set up by Association of Library. They look at total components, staffing, dollars. Accreditioan reports do address our resources. They are looking at our factors. This proposal would decrease space given to students. This would negatively impact their review.
Mr. Roca-For every five students there should be 25 square ft. We are already less than that.
Mr. Anderson-We compared our seating to St. Cloud's seating and to the standards.
Senator Anderson-Is there no other alternative?
Mr. Anderson-We have no other options on campus with that block of space. Minnesota State is now asking for more space, if they don't get it, they will be moving off campus.
Mr. Gaffer-5-10 years before you outgrow your space-if this proposal were to go through where would that leave you.
Becky-A lot of planning in the library-collections would have to be downsized. Would have to seriously look at this type of planning. It would negatively affect resources we can provide to students. Would have to reduce study space. Asst. in the library-There are wide aisles, as you grow aisles start getting narrower, more and more shelving would have to be added, then you ditch study carrels.
Senator Noah-Without Minnesota State -is there room on campus?
Mr. Johnson-Minnesota State is twelve.
Mr. Anderson, not really. The only space we could incorporate into is classroom space.
Senator Bicek-Funding-where is the funding coming from and the time line.
Mr. Anderson-Funding would come from the lease we would create with Minnesota State and PALS. Other funding needs involved in updating, some would have to come from college funding. 3 funding sources, capital projects, like the fieldhouse, Defer funding, Repair and Replacement-primarily used to modify space. Also for academic space there are other funds out there. We are funded at source where we are to maintain what we have, we have limited resources. We have 119 outstanding projects, these have to be prioritized. 30 projects will be happening this summer. Classrooms-currently we have Wiecking where funding may come through to renovate space.
Ms. Becky-benefits to the library-could not find anything positive. There is no funding or anything about how Minnesota State funds would be allocated.
Mr. Johnson-the question is funding, computer services has some funding available to them. If we could leverage technology, funding could be available to us. Concern is that space would be good for us.
Senator Noah-How much are those study rooms used?
Ms. Schwartzkopf-Refer to page 9 in document, through February of 2000.
Mr. Anderson-looking at those hours, library is open about 4,000 hours a year. Average estimate 8, 820 hours only 36 % usage, third floor 12% St. Cloud has 14 study groups. All rooms have some form of multi-media. We should look at updating our study rooms so they are more utilized.
Ms. Schwartzkopf-The method of dividing hours by rooms does not address needs of study space. Concentration of usage of those rooms are primarily evening hours or weekend hours.
Senator Eittreim-How important is it that this happens now?
Ms. Schwartzkopf-Timeline is now, during the next month. Decision will be made by May 12.
Senator Bicek-How will moving administrative space into the library bring student access to technology.
Mr. Anderson-These are the people that are working on technology, when you are on email, web etc. This would be adding increasing wireless technology, is there a timeline where we won't be able to support ourselves regarding space?
Mr. Anderson-There will be a level of growth, cannot project. They are out of space now. There will be spaces for growth. This will resolve the problem for a while.
Senator Eittreim-Don't see need for this happening now.
Senator Short-I support this, technology is moving ahead. With technology we need to have the ability to support this. We need places for people to operate. With less space, you can not operate as effectively. Feel for the library, but it does not seem to be used as it should.
Senator Morriston-I like the library, but I support this as well. I never see all the carrels in the library used. We don't have enough classroom space, and I support technology.
Senator Campbell-I oppose this because I use the library and other students do as well. Where will students go?
Senator Boyce-This is a good plan, but we are working on a master plan within the university.
Senator Noah-My hope is that the decision would be stayed. It does seem like there is a good resolution going on. Keep working on this.
President Oelberg-If we don't take action, how will our voice be heard?
Senator Noah-It is understanding that what Dr. Boubel is looking for is our thoughts. This would now be recorded for years to come.

Committee Reports

SAC-Christopher Boyce
SAC proposals will be in your boxes. Hearing will start at 3:00 April 19. There are special rules. Allocation will be about $2.9 million.

Academic Affairs-Bob Pavlenko, Chair
Discussed proposal for course evaluations. A developed proposal would be submitted at the end of the year for the following senate. Can not implement a program of this magnitude at this time.

Parking Committee-Jesse Palmer & Ian Radtke
Our April 6th public hearing went well. Most discussion pertained to proposed changes to the paylot and the future of Lot 16. Following the public hearing the PAC held a brief meeting in which the following was passed:
Paylot first hour charge reduced from $2.50 to $2.00
Addition of up to five 20 minute parking meters located on South Road
Adopted a proposal to "group" the gold stall into one area of Lot 16
Motion to convert construction area between bell tower and Taylor Center stalls to gold
The next PAC meeting will be Thursday April, 13 at 11:00 AM in CSU 103. We will be Reviewing the Rich and Associates parking consultant report. Motivation is that many students do use paylot. Upping rates may discourage students from using this which would allow for visitors to have more spaces.

Officer Reports

President Sylvia Oelberg
Thanks Rachel for getting out the vote.
Emilie Peterson- Attended lobby day today in St. Paul. Gave information to senators office, spoke to legislative assistant about conference committee. The committee has not talked about us yet. Wordage is the same regarding Phase II. Meet & Confer, Monday 17th. Coming up on that same date we will have Chancellor meeting, in St. Paul. Talk to Mr. Gaffer if you can attend. Met with Dr. Healy and Mr. Morris this week. Congratulations to everyone that participated in Elections. President and Vice President are not required to be at senate, senate needs to take an active role.
Senator Bicek-What was the voter turnout?
President Oelberg-The turnout was somewhat lower, it might have been better if senators would have been out there campaigning and getting out the vote. This challenged us all.

Vice President Houa Vue
Hope election was a good experience for you. Election committee put in many hours. If you have questions, please talk to her.

Speaker Ed McBride
Recognized Student Organization Initial Recognition
MSU Coal Train Coalition

Staff Reports

Student Services, Chris Boyce
Parking Report-Attended annual parking meeting voiced general response about next year's proposed parking layout and rates. Would like report on Parking Analysis. Permits are on sale. Drawing will be coming up.
Athletics-volleyball issue. Leadership being blamed. Administration will be having a response soon. Budget planning-bills are still not paid.
Student Activity Fees-watch for your proposal in your mailboxes. It has been my pleasure to serve as Student Services Coordinator. Look forward to advocating with you next year.

Senator Reports

Chris Schmidt, College of Education

Flight Team will be hosting Regional Practice Meeting May. Will be competing in Nationals. Touring Sun Country. Aviation banquet-had over 500 people attend. Gave over $4,000 in scholarships. An aircraft has been given to the university, the administration is questioning the gift. Hopefully we will have it by summer. Food drive, will fly food to other communities. FAA said we have the best facility in the State for presentations. Ostrander Auditorium. Can not get this facility because Student Development has it booked 6 out of 7 days per week.
Senator Eittreim-(see written report) Elem Ed major. Met with the Dean, discussed changes to department. Advising sessions-2 hours long, students are told of changes etc. Elem Ed has many changes due to licensure. Waiting approval from university. Want to create better communications with students. WEB site for students


Senator Morriston-If you aren't returning, we will miss you all.
Coordinator Anderson-Moving to Japan in July. Will be teaching ESL. Email her.
Speaker McBride-Parking Advisory consultant is a travesty. Volleyball needs to be looked into.
President Oelberg-Very important that you are here at 3:00 next Wednesday.
Senator Peterson-Thanks for everyone that has supported me in all my endeavors, please keep Emailing. Phase II will be nice, we need the funding.
Senator Schmidt-Alpha Beta Rho-plane wash in. Bring your planes and we will wash them.
Senator Radtke-In defense of draft from consultant- it is amazing.
Mr. Pavlenko-There will be a new student run radio station on this campus by fall.

Adjournment 5:55

Roll Call

Senators Present
Juliet Orbisi, Christina Ische, Chris Schmidt, Kelly Eittreim, Timothy Huebsch, Chris Boyce, Emilie Peterson, Nequra Campbell, Ian Radtke, Amy Bicek, Derek Short, Rachel D. Noah, Jesse Palmer, Roger White Owl, Zahid Ahmed, Ryan Austad, Nick Morriston
Senators Absent
Dahlia Mahmoud, Miriam Monomo, Manu Morais, Erinn Wilson, Andrew Grundhoefer, Executive Staff Present
President Sylvia Oelberg, Vice President Houa Vue