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Minnesota State University, Mankato
Minnesota State University, Mankato


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67th MSSA Senate
September 8, 1999 Minutes

Meeting called to order at 4:00 PM by Speaker Dustin Mayfield

I. Roll Call (Present-Absent-Proxy)

Senators Present
Tracy Kump 1-0-0, Dahlia Mahmoud 1-0-0, Miriam Monomo 1-0-0, Chris Schmidt 1-0-0, Todd Simon 1-0-0, Chris Boyce 1-0-0, Laura Depuydt 1-0-0, Emilie Peterson 1-0-0, Nequra Campbell 1-0-0, Ian Radtke 1-0-0, Cynthia Davis 1-0-0, Scott Taylor 1-0-0, Yingfah Thao 1-0-0 Vicky Meuangsaksith 1-0-0, Jesse Palmer 1-0-0, Tina England 1-0-0, David Paulzine-proxy Rachel D. Noah 0-0-1
Senators Absent
Laila Pirani 0-1-0 Mickey Cupkie 0-1-0, Andrew Marshall 0-1-0, Kristen Blekum 0-1-0, T.J. Ryan 0-1-0, Zahid Ahmed 0-1-0, Ken Feucht 0-1-0
Officers Present
Vice President Houa Vue 1-0-0
Officers Absent
President Sylvia Oelberg 0-1-0

II. Student Forum

III. Presentation-

Dr. Healy-Vice President Student Affairs
Minnesota State System/Financial Aid - Beginning in Nov. 1998 Minnesota State University began converting to Minnesota State Information System. This would have 36 universities and colleges on the same system. This decision was made by Board so that all systems would be consistent on any topic, graduation, registration etc. When separate each school had a unique system. Minnesota State wanted that stopped. Because of that decision we all so made decision not to update old system. We now have to convert, we do not have a lease after the first of Oct. The first thing that changed was the new Registration system. Sometimes we will have more options in new system, for example seeing grades on line, registering by phone or WEB. This system impacts, Admission, Registration, Res. Life, Financial Aid, Career Development, they all rely on this new system to provide you with information. We knew we would have trouble awarding financial aid on time, this usually starts in March. We received the software in April. In addition because it is new, we have had problems with the software. Last years' MSSA administration encouraged us to keep students current with this new system. Some of you have gotten some communication. Postcards were sent out in July with dates and notices of when things would be happening. In mid August a letter was sent to students and families. This was sent to a permanent address. We have tried to follow advice of student association. Some students have been told by the Financial Aid Office that they could not give you information, that is better now. One of the biggest frustrations in Financial Aid is that students feel that they do not get consistent information. We are concerned about how we talk to you about financial aid. This is not an issue of employees of this university not wanting to help. Employees have been working 12 hour days and weekends to get this up. Yet all the award letters are not out at this time. Bills will be mailed on the Sept. 17. Anyone that has gotten an award, their bills will be credited. We have tried to identify students needs, such as charging books in bookstore, short term loans. New System, will be different for us. We have a challenge in getting you your bill. Stafford Loans will not be here on the 17th. Direct deposit feature is very important. You can only keep your check for 3 days without returning it. We will continue to try to communicate.
Senator Peterson-very pleased with the staff in the Financial Aid Office, better than any other year. How close are we to the Sept 17 date?
Dr Healy-we can not evaluate that at this time. We have to look at the data base.
Senator England-You indicated there are a percentage of students that have received awards, how many are out compared to last year?
Dr. Healy-a little over 4,000 are out, there are still a substantial number not out. The trick is whether or not we have a good address.
Senator Paulzine-Proxy Noah-I think a common rumor circulating is the number of students still not having received an award. How does this compare to last year?
Dr. Healy-a number of people do not apply until late, so Fall to Fall is not a fair comparison, but approximately 1600. We do have strategies in place.
Senator Rowan-in visiting with other schools, many schools did start earlier, however we are in a better situation than they are.
Dr. Healy-if you have any questions, please share them with Sylvia, Chris, Malcolm. Thank you for your help and support.

Rugby Club-Chad Recker
The mens' Rugby Club has always had a winning tradition. They were in the final four last year. The women's' team also had a successful team. They are a club sport, they do not turn anyone away. Everyone gets to play if they come practice. Practice two days a week and play games on Sunday. Team has had a successful GPA rate. Stress academics. Looking at doing more events on campus. Rugby is becoming more and more popular all over the country. Alumni encourage people to come to Minnesota State. Also working on fund raisers and recruitment events. See handout.
Men and Women's Rugby Clubs Canada Trip Proposal-
Request $2300 for trip to Thunderbay, Ontario for games on Sept. 9th and 10th. Cost breakdown $1690 plus hotel room for bus driver. $610 for hotel rooms for two rugby teams.
Vice President Vue-would you expand on your fund raising events?
Chad Recker-fund raiser at Tav on the Ave. Looking into doing fund raisers at Civic Center.
Senator Boyce-How big are teams?
Chad Recker -27 on the guys team and 20 on the girls team.
Senator Boyce-did you talk to Mike Hodapp or S.O.A.F.C? Did he explain the financial situation at this time?
Chad Recker-no, I have not heard the situation at this time.

Officer Reports

a) President ÐSylvia Oelberg
Welcome back, Sylvia could not be here today.
Appointments: SOAFC-Rachel D. Noah, Abu Bhuiyan, Communications Board-Soren Erickson, Student Affairs-Abu Bhuiyan, Parking Advisory Committee- Christie Adams, Constitution-Shawn Bakke, Commission on Ethics and Stands, Adam Hutzenbuhler, Dale Sack, Legislative Affairs-Rebecca Richter, SAC-Tim Huebsch, Brian Mullen, Christopher Boyce Parking Appeals-Shelly Jones, Coordinators: CD Kristy Anderson, Leg Affairs -Emilie Peterson, Public Relations-Jeff Rothmeyer, Student Services -Christopher Boyce, Technolgy Coordinator-Tim Huebsch, Mini Mavs-Michelle Murzyn
b) Vice President Ð Houa Vue
Discussed meeting regarding DM&E railroad (see handout) Sexual Violence Resource Center training (see handout)
Senators need to talk to Speaker Mayfield about your duties.
Worked with Welcome Week, I hope that many of you will get involved. Attended I Lead with the Student Union Board. Very intense, leadership training.
Senator Paulzine-Proxy Noah-where will the railroad meeting be held?
c) Speaker- Dustin Mayfield
We do not have any RSO's at this time. If you were not at Orientation, schedule a time with me, office hours will be posted. Binders are available for each of you.
Placards will be ready next week.
Senator Boyce-who will help you decorate your office?
Speaker Mayfield- I am open to that, it is a little stark right now.

VI. Staff Reports

a) Chris Boyce-Welcome. Today the President and I attended the Student Affairs Gathering. They talked about the positive relationship we have had in the past and look forward to working with us. 4:00 PM Thursday, Jostens will be in our office with the design for the new class room. Minnesota State task force. MSUSA will be held at Southwest state in two weeks. Committee meetings will be held next week. Homecoming is coming up Oct 2. Go MAVS.

VII. Senator Reports

VIII. Announcements

Phil Rowan-announce in your classes that you are a senator and that we are aware of the Financial Aid problem, if they are having delays talk with them so we can report back to the administration
Dahlia Mahmoud-running for Homing Queen-please talk to her about Senate

IX. Adjournment Meeting adjourned at 5:10 PM

Roll Call

Senators Present
Tracy Kump, Dahlia Mahmoud, Miriam Monomo, Christ Schmidt, Todd Simonson, Adam Hutzenbuhler, Timothy Huebsch, Phil Rowan, Karma Lama, Chris Boyce, Laura Depuydt, Emilie Peterson, Nequra Campbell, Ian Radtke, Cynthia Davis, Scott Taylor, Yingfah Thao, Vicky Meuangsaksith, Jesse Palmer Tina England, David Paulzine-proxy Rachel D. Noah
Senators Absent
Laila Pirani, Mickey Cupkie, Andrew Marshall, Kristen Blekum, T.J. Ryan, Zahid Ahmed, Ken Feucht
Officers Present
Vice President Houa Vue
Officers Absent
President Sylvia Oelberg