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Minnesota State University, Mankato

Minnesota State University, Mankato

Minutes

Page address: https://www.mnsu.edu/parking/minutes/Ppac092101.html
Minnesota State University, Mankato

Parking Advisory Committee

Meeting Minutes ­ Friday, September 21, 2001

Parking Advisory Committee Chairperson David Cowan convened a regular meeting of the Parking Advisory Committee at 11:09 AM on Friday, September 21, 2001 in the Room 219A of the Centennial Student Union.

Regular PAC Members Present ­ 4 of 6 members
1. Rose Marie Ley ...................................... AFSCME Council 6, Local 638 Representative
2. David Cowan ...........................................Administration Representative
3. Scott Hagebak ........................................MSUAASF Bargaining Unit Representative
4. C. Rhys Gaffer ........................................Off-Campus Student Association Representative

Regular PAC Members Absent ­ 2 of 6 members
1. (Vacant).................................................... On-Campus Student Association Representative
2. (Appointment Pending) .........................IFO Faculty Association Representative

Ex-officio, Nonvoting Members Present ­ 4 of 7 members
1. Kate Voight ...............................................Parking Citation Appeals Board Liaison
2. Sue Edstrom ............................................Parking and Traffic Services Coordinator
3. Cathy Hughes ..........................................Proxy for Diane Solinger,Residential Life Office Representative
4. Dave Neve ................................................Business Affairs Representative

Ex-officio, Nonvoting Members Absent ­ 3 of 7 members
1. Kristen Young.......................................... Residence Hall Assn. Pres. ­ Nonvoting Res. Hall Assn. Rep.
2. Larry Kohanek......................................... Facilities Mgmt. Planning & Construction Manager
3. (Vacant).................................................... Space Scheduling Liaison

Others in Attendance
1. Joe Muggli............................................... Student
2. Ian Radtke............................................... Student
3. Teritius D.Fortune.................................. Student

Meeting Agenda Approved

Without objection the meeting agenda was approved.

On-Line Permit Purchasing Effort Judged Success

Over 700 permits were purchased on-line using the Parking Program's website. That's roughly 10% of the total permits sold. Basically, this was a "first time effort" involving all permit types with the exception of Gold permits which were restricted to the traditional paper application process in an effort to ensure a match with the results from the Annual Spring Gold Permit drawing. [In the Fall of 2000 an "on-line" experiment was implemented dealing with just Green residence hall permits ­ around 130 were purchased on line at that time and many "bugs" surfaced which were dealt with prior to this past August.]

Lot 23 Free Lot Madness ­ Plan to Sell Orange Permits at the Site next Fall

Without objection the PAC agreed to a plan of Larry Kohanek's to sell Orange Permits in Lot 23 during the first day of classes next Fall. This should help ease the illegal parking that traditionally occurs the first day of classes
as many students park in the Free Lot and then go to The Hub to buy a parking permit thus overwhelming the 340 stalls available in the gravel lot. A physical presence at that lot should also help calm down parkers.

Year-End Budget Shortfall Reduced

It was reported that the $101,758 cash shortfall of 6/30/00 had been reduced during the twelve months of 2000-01. A final figure for FY'01 will be provided by the Business Affairs Office. The FY'02 income and expenditure plan is in place with a predicted $95,992 cash shortfall 6/30/02 though that will now be adjusted based on the good news from the last fiscal year. The following actions were taken last May and have been factored in income estimates for 2001-02:

Rate change objectives include: 1) Balance FY'02 projected expenditures with estimated receipts; 2) Reduce existing carry forward deficit and work for the future establishment of a depreciation fund/contingency reserve; 3) Adjust rates to better reflect relationships between permit types. (For example, the Orange Permit option was first created before the Taylor Center was opened and the walk to a heated campus building was two blocks, hence the low $60 Orange permit cost this year. The $75 Orange permit cost better reflects that the Taylor Center is now open and will be connected to the new Bud Myers Field House when that opens in the Fall. Also, a heated bus shelter now operates in Lot 21.) ; and 4) Reduce the net expense associated with bus transportation by getting non-parking permit bus users to pay 50¢ rather more than the current 25¢ per ride.

Paybooth Construction Completed

David Neve reported the new paylot is now in operation. It is larger and is better designed to accommodate both the paylot customer as well as the paylot attendant, Jim Schramski. The paylot collected $242,666 in receipts during the twelve months of 2000-01. Actual cost of the paylot came in well under the $25,000 authorized by the PAC.

August Construction Projects Completed

All parking improvements were accomplished this past August. Lot 11 (horseshoe shaped lot near the Student Union) was repaired as well as Lot 13 (Crawford/McElroy). Curb was installed in Lot 23 and Lot 1 and Lot 7 (old tennis court lot) now has a hard surface.

Autoclamp Policy Amended

David Neve moved and it was seconded that a vehicle is subject to an autoclamp if they "have accumulated at least $50 in parking fines which are not in appeal status and have not been paid." Voting members of the PAC then voted on the measure and it was passed.

Existing handbook guidelines (page 19, Article V.A-1) state:

Vehicles may be immobilized or towed which have three outstanding parking citations or
have accumulated in excess of $30 in parking fines which are not in appeal status and have
not been paid. There is a storage charge of $6 per day for vehicles authoclamped ­ this will
be invoked after seven calendar days. No violator should assume that somehow the fine
will be automatically paid by their financial aid.

Those in support of the Neve motion noted that the old $10 general fine had been raised to $15 for 2001-02 and that under the old language three $10 citations would have triggered the autoclamp but now only two $15 citations would have put the vehicle driver at risk. The PAC felt that the old three ticket standard should be continued and changed the $30 figure to $50 to accomplish that fact.

Towing Autoclamped Vehicles to Distant MSU Parking Lots

Scott Hagebak noted that some vehicles were autoclamped what seemed a long time and that it didn't look too good for the University to have autoclamped vehicles on the streets. Furthermore, those autoclamp vehicles were taking up needed stall space and denying legal parkers.

Hagebak moved and Gaffer seconded that Parking and Traffic Services be authorized to tow an autoclamped vehicle to a distant MSU parking lot to avoid that vehicle taking up valuable parking space. The towing charge would have to paid by the vehicle driver. Parking & Traffic Services would continue to exercise some discretion as to when the relocation of the autoclamped vehicle would occur, however, it must be towed after seven calendar days from the date of the autoclamp. Parking & Traffic Services would continue to exercise its judgment as to whether storage fees are to be waived depending on the circumstances involved. Motion passed.

Report of the Independent Parking Citation Appeals Board

PAC members then reviewed six observations and recommendations contained in a September 21 memorandum from Rob McGinn, Chairperson of the Parking Citation Appeals Board. (See attached memo.) PAC Chairperson Cowan agreed to work with McGinn to address the concerns of the Appeal Board.

More Pedestrian Street "Flappers" in Place

Thanks to both University Security and the PAC, five pedestrian crosswalk removal signs are now being used. Another $250 "flapper" will be placed near the Lot 7 entrance when the Myers Field House opens.
Gold Permit Vacancy Count

Parking & Traffic Services conducted a Gold permit stall vacancy count during the week of September 10-14. Based on that report which was circulated to each PAC member, The Hub will be asked to open up limited sales of Lot 7 Gold permits, Lot 19 Gold permits, and Lot 16 Gold. With 817 stalls dedicated to Gold out of the total parking stock of 5,000, about 1,000 permits were sold yet the vacancy study still reported a total of 123 vacant Gold permit stalls during the 4-Day lowest vacancy count. It appears that the PAC's "guarantee parking stall" commitment to Gold permit holders continues to be honored except when special events bring in parkers who decide to park any place on campus.

October 19th ­ Next Meeting Date

Without objection, it was agreed that the next regular meeting of the PAC will be held on Friday, October 19th.

Adjournment
Without objection, the meeting was adjourned at 12 noon.

Respectfully submitted,

David Cowan, Chairperson
Parking Advisory Committee