Vehicles Reservation

Information

• Vehicle Consent Form must be completed and processed for the motor vehicle record check prior to driving a state vehicle on state business.
• If you do not select a vehicle, "sedan" will be your default choice.
• An email confirmation will be sent to the email address entered.
• Driver's license must be presented to office staff at time of key pick up.

Motor Vehicle Consent Form

MSU Facilities Services Office only charges a day/half day rate for State vehicles, fuel costs are included into day rate structure.

Fuel purchased for State vehicles is not charged to individual accounts.

Effective Friday, March 6, 2009, automobile coverage for drivers under 21 years of age traveling out of state for Minnesota State University, Mankato has been approved. Automotive Liability Insurance Memo (PDF)

Half day rate requires the vehicle to return by 1:30 p.m.

• Full Day rate will take effect if the sedan or minivan is used all day or after 2:00 PM
• Half Day rate will take effect if the sedan or minivan is returned prior to 1:30 p.m.
• Vehicle charges begin when state vehicle is removed from its assigned stall.
• Do not remove state vehicle from its dedicated parking stall until the actual reserved time.

A large number of our State vehicles are fueled by E-85.

• Vehicles that are E-85 have logo's affixed on the gas cap door and on the key packs as a reminder for you.
• These vehicles may use unleaded or E-85 fuel.
• E-85 Stations in Mankato:
  • Holiday, 1901 Adams Street
  • Kwik Trip; 1271 River Drive (on Hwy 169)
• E-85 fuel station locator: www.e85refueling.com .

$100/trip “surcharge” per vehicle/per trip for out-of-state travel on state vehicles.

Step 1: Vehicle Choice

Sedan

Full Day: $55.00
Half Day: $33.00

Mini

Full Day: $88.00
Half Day: $53.00

Cargo Van

Full Day: $57.00
Half Day: $38.00

minnstate.edu/board/procedure/519p3g1.html

Subpart C. State-owned Vehicles. Guidelines are listed.

Subpart C. State-owned Vehicles. State-owned, rented or leased vehicles are to be used for official state business only. A driver shall have a valid state driver's license, complete a Vehicle Use Agreement Consent to Obtain Driving Record form, and observe all ordinances and laws pertaining to the operation of motor vehicles, System Guideline 5.19.3.1 Driver's License Record Check, and Consent Form - Vehicle Use Agreement and Consent to Obtain Driving Record(s).

Authorized drivers are:

• state employees;

• contractor's employees or independent contractors, if authorization to drive a state vehicle is specifically mentioned in the applicable contract;

• students who have been given permission by college or university administration;

• an individual assisting an employee with a disability, if approved by the employee's supervisor; and

• an individual assisting a student with a disability, if approved by the college or university administration.

Only authorized persons are permitted to ride in state vehicles. Personal guests not on state business are not allowed in state vehicles. Authorized persons include:

• state employees;

• other persons participating in related state programs;

• volunteers as provided in System Procedure 4.0.1;

• an individual assisting an employee with a disability, if approved by the employee's supervisor; and

• an individual assisting a student with a disability, if approved by the college or university administration.

* Required Fields

Step 2: Trip Information

Leave Date:*

Leave Time:*

Return Date Month:*

Return Time:*

Driver (FirstName LastName):*

Department Office Phone:*

Department:

Driver's Cell Phone:*

Destination City:*

Destination State:*

Purpose: Be specific, ex. Field trip Biol 101, Fin Aid Conference, etc.:*

Account Number:*

Vehicle Consent Form Completed?:*

  Yes   No

Student must have an "acceptable" or "conditional driving" status to be allowed to drive a State vehicle.

Step 3: Minnesota State University, Mankato information

Are you a:

(If you are a student, you must enter the name of a personal supervisor in the "MSU responsible person box below)*

MSU address:

E-mail:*

MSU responsible person (FirstName LastName):

Comments:

Step 4: Create Request

• Creating this request for a vehicle is just the first step
• You are strongly urged to verify that your request becomes a "confirmation" before coming to pick up your vehicle keys at Facilities Services, WC358
• An email confirmation will be sent to the email address entered.
• You must do 1 request for each vehicle needed