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Minnesota State University, Mankato

Minnesota State University, Mankato

Enterprise Rent-A-Car Contract

Page address: http://www.mnsu.edu/vehicles/rental_contract.html

State of Minnesota Supplemental Vehicle Rental Contract

Minnesota State University, Mankato has the opportunity to offer state owned vehicles for state travel needs by administration, faculty and staff who are on University business. Circumstances may arise when state vehicles are not available or are not authorized for usage, see policies and procedures section. The State of Minnesota has a supplemental contract available with Enterprise vehicle rental when our state vehicles are not available for our faculty and staff. [PDF] vehicles/enterpriseprocedures032014word.pdf (547 KiB)

Enterprise Rent-A-Car will accept the Minnesota State University, Mankato department assigned Wells Fargo Credit Card for University approved travel with a Enterprise rental and for the purchase of fuel for the Enterprise vehicle for faculty, staff and administration.  The Enterprise rental must be paid at the time of vehicle pickup do not have them bill Minnesota State Univerisity, Mankato. 

There are two contracts listed below that are able to be utilized for University approved travel.  The following link offers general information on Enterprise Rent-A-Car procedures:    [PDF] vehicles/msu_vs_enterprise_fy13pdf.pdf (140 KiB)

The State of Minnesota has an opportunity to utilize a state contract with Enterprise Rent-A-Car, contract release number V-33(5).  This supplemental contract must be used by state agencies faculty, staff and administration for a vehicle rental that is "initiated" in the State of Minnesota or other locations as listed on the contract release while on state business.

[PDF] vehicles/v-33_5_2013.pdf (126 KiB) This is the Materials Management Division contract for Vehicle Rental for “local service” short and long term rentals.   You should directly contact Enterprise Rent-A-Car Mankato office, 507-388-8865, to request an Enterprise rental vehicle for your state business needs.  Your Minnesota State University, Mankato department purchasing Master card should be used for these reservation requests.

Please review the later part of the contract : 

ENTERPRISE "QUICKSTART" PROGRAM - 8-13-10
If a need arises where the traveler must pick up the Enterprise rental vehicle prior to the start of business travel, the Enterprise "Quickstart Program" allows for some cost reduction rather than paying a full day's rental fee. 

Upon request, Enterprise will charge a $10.00 per rental "Quickstart" fee (which will show on the invoice as an "other" fee) for vehicles that are made available after 4:00 PM and the charges are suspended until the time of departure that evening or the following morning, no later than the time at which that Enterprise rental location opens.

Enterprise will charge a $30.00 per rental "Quickstart" fee (which will show on the invoice as an "other" fee) available on Friday after 4:00 PM or a $20.00 per rental "Quickstart" fee available Saturday morning without rental charges being started until Monday morning, no later than the time at which that Enterprise rental location opens.

All rentals from Enterprise may only be used for State business as per the terms and conditions of the Contract.

[PDF] vehicles/enterprise_v-52_5_jan_2014.pdf (829 KiB) This is the Materials Management Division contract for the national service for vehicle rental that initiate outside of the State of Minnesota - short term rentals only. 

This link http://www.enterprise.com/car_rental/deeplinkmap.do?bid=002&cust=XZ19113 was designed by Enterprise and will assist you with your out of state travel with Enterprise rental "on-line".  This link should be used when you have an out-of-state travel need with Enterprise.  It properly pulls up the contracted rates and reviews contracted information so that additional rates will not be charged to your invoice.

These out-of-state rental reservations must be paid up front at the time of rental, they cannot be billed to Minnesota State University, Mankato.

Due to the high liability exposure for the services on the contract, state agenices are required to use the contract unless an exception is granted by the AMS (Acquisition Management Specialist) listed on the state contract.

When using this State of Minnesota contract, MnSCU and CPV members must comply with the contract terms and conditions and may not deviate from the specifications, terms and conditions as outlined.

Purchasers should thoroughly review the contract release - only the goods and services that are identified in the contract may be purchased through the contract.  You may also contact, Helen Walters, Facilities Services, WC358, 389-5649 for contract verification.

  • 15 passenger vans are not permitted to be rented.
  • Do not use a personal 15 passenger van or camper to transport other employees or students on MnSCU business.