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Minnesota State University, Mankato

Minnesota State University, Mankato
Office of Institutional Planning, Research and Assessment

Data Dictionary

Page address: https://www.mnsu.edu/instres/datadictionary.html

 

The Data Dictionary includes dozens of terms used in institutional reports and statistical indicators. To provide feedback on the dictionary or to request additional definitions, please contact us.

Adjusted Credit Hours per FTEF: Adjusted credit hours factored by taking Total Student Credit Hours Adjusted / FETE Expended.

Admission Status: The specific admission status of a student.

Undergraduate First-Time: New first-time degree seeking student in credit courses at the undergraduate level.

Undergraduate Transfer: New degree-seeking student in credit courses at the undergraduate level who has previously attended another postsecondary institution (other than the one at which they are enrolled) at the undergraduate level regardless of whether or not transfer credits are accepted.

Undergraduate with Previous Degree: Degree seeking student in credit courses at the undergraduate level with a previous bachelor's degree.

PSEO High School Student: High School Student in credit courses enrolled at the undergraduate level under the provisions of the Post Secondary Enrollment Options (PSEO) Program.

Non-PSEO High School Student: High School Student in credit courses enrolled at the undergraduate level but not under the provisions of the Post Secondary Enrollment Options (PSEO) Program.

Undergraduate Unclassified: Non-degree seeking student in credit courses at the undergraduate level.

Undergraduate Unclassified with Bachelor's Degree from this institution: Non-degree seeking student in credit courses at the undergraduate level who has earned a bachelor's degree from this institution.

Graduate Certificate/Licensure: Certificate/Licensure-seeking student in credit courses at the graduate level who may be enrolled in a combination of graduate and undergraduate courses.

Graduate First-Time: First-Time degree-seeking student in credit courses at the graduate level.

Graduate Unclassified: Non-degree-seeking student in credit courses at the graduate level.

Graduate Unclassified with Award from this institution: Non-degree-seeking student in credit courses at the graduate level who has earned a degree from this institution.

Post Masters Regular: Degree-seeking student in credit courses at the post masters level.

Post Masters Unclassified: Non-degree-seeking student in credit courses at the post masters level.

Specialist: Degree-seeking student in credit courses at the graduate specialist level.

Doctoral: Degree seeking student in credit courses at a doctoral level.

Applicant: An individual who has fulfilled the institution's requirements to be considered for admission (including payment or waiving of the application fee, if any) who has been notified of one of the following actions: admission, non-admission, placement on waiting list, or application withdrawn (by applicant or institution).

Associate Degree: An award that normally requires at least 2 but less than 4 years of full-time equivalent college work.

Audit: A course registration with a formal understanding that the student attends classes but does not receive credit or a grade for the course. The instructor will normally determine the expectations of the audit student.

Baccalaureate Degree: An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally requires at least 4 but not more than 5 years of full-time equivalent college-level work. This includes all bachelor's degrees conferred in a 5-year cooperative (work-study) program. A cooperative plan provides for alternate class attendance and employment in business, industry, or government; thus, it allows students to combine actual work experience with their college studies. Also includes bachelor's degrees in which the normal 4 years of work are completed in 3 years.
Certificate: A formal award certifying the satisfactory completion of a postsecondary education program.

CIP Code: A six-digit code in the form xx.xxxx that identifies instructional program specialties within educational institutions. A CIP code is assigned to each program at the time it is established.

Class Type:

Off Campus Class: A class which takes place outside the confines of the parent institution where courses are offered that are part of an organized program at the parent institution. The sites are not considered to be temporary but may be rented or made available to the institution at no cost by another institution or an organization, agency, or firm.

On Campus Class: A class which takes place inside the confines of the parent institution where courses are offered and that are part of an organized program at the parent institution.

Online Class: A class in which instruction is delivered predominately online, completely online, or online.

Cohort: A specific group of students established for tracking purposes.

Credit Hour: A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.

Faculty: Persons identified by the institution as such and typically those whose initial assignments are made for the purpose of conducting instruction, research or public service as a principal activity (or activities). They may hold academic rank titles of professor, associate professor, assistant professor, instructor, lecturer or the equivalent of any of those academic ranks.

Adjunct Faculty: Non-tenure track faculty serving in a temporary or auxiliary capacity to teach specific courses on a course-by-course basis. Excludes regular part-time faculty (who, unlike adjuncts are not paid on a course-by-course basis), graduate assistants, full-time professional staff of the institution who may teach individual courses (such as a dean or academic advisor), and appointees who teach non-credit courses exclusively.

Fixed Term Faculty: Fix term faculty appointment is for a specific term length designated at the time of hire and subject to nonrenewal at the end of that term. These appointments are temporary in nature and may be renewed, depending on the language of the original ad or position announcement and subject to positive performance evaluations and funding availability.

Four-Year Fixed Term Faculty: Four-year fixed term faculty appointment is for four years in length and these appointments may or may not be renewed at the end of their term.

Non-Tenure Track Faculty: Full-time faculty employed in the institution with tenure who are not expected to meet all the teaching, scholarship, service, or other criteria associated with tenure at that institution. Non-tenure-track faculty, for example, may not be required to engage in scholarly activities or may have an increased teaching responsibility. In addition, they do not claim any right to permanent or continuous employment at the institution.

Probationary Faculty: Probationary faculty appointments are for a specific period of tenure-track service with the expectation that successful performance will lead to tenure.

Tenured Faculty: Full-time faculty who have met the teaching, scholarship, service, and other criteria and requirements for tenure, as established by the institution, and have been awarded permanent or continuous employment at that institution.

First Generation Student: According to MN state statute, Chapter 133, Article 1, Section 3, Subdivision 3, a first generation student is "a student whose parents never enrolled at a postsecondary education institution". According to the Federal (TRIO) definition "a student is considered to be First Generation if neither parent has a bachelor's degree".

FTE Faculty or FTEF: Full time equivalent faculty. Adjunct positions and overload assignments are calculated on a 24 credits = 1 FTEF basis. Note: the FTEF calculation includes teaching assistants who provide instruction.

FTE Student or FTES: Full time equivalent student. It is defined as: 

Undergraduate Credit Hours divided by 15 = 1.0 FTES
Graduate Credit Hours divided by 10 = 1.0 FTES
The common formula to determine a universities total FTES is:
(UG_CRHR/15) + (GR_CRHR/10) = FTES

FTEF Expended: Full time equivalent faculty plus .167 FTEF for chair position, adjunct and overload assignment, and teaching assistant factor calculations.

FYE Students: Fiscal year equivalency students. It is defined as: 

Undergraduate Credit Hours divided by 30 = 1.0 FYE
Graduate Credit Hours divided by 20 = 1.0 FYE
The common formula to determine a universities total FYE is:
(UG_CRHR/30) + (GR_CRHR/20) = FYE 

Enrollment Status:

Full-Time Student: Includes undergraduate students enrolled for 12 or more credits or graduate students enrolled for 9 or more credits.

Part-Time Student: Includes undergraduate students enrolled for less than 12 credits or graduate students enrolled for less than 9 credits.

Graduate Assistant: A graduate-level student employed on a part-time basis for the primary purpose of assisting in classroom or laboratory instruction or in the conduct of research. 

Graduate Program Assistant: Graduate Program Assistants (GA) work in a variety of programs and offices throughout the university but are not involved in research or direct instruction. 

Teaching Assistant: Teaching Assistants (TA) works under supervision of an instructor, lab assistant, or coach. Teaching Assistants generally assist a professor with teaching his/her courses. Some will teach courses as the instructor of record under faculty supervision. 

Research Assistant: A Research Assistant (RA) is engaged in a variety of duties, with some duties involving a research component. Research Assistants assist faculty with various research projects.

General Education Course: A total of 44 credits must be completed to satisfy the General Education Program at Minnesota State Mankato. All Baccalaureate Degrees seeking students must fulfill the general education requirement in order to graduate. Goal general education areas include: Communication, Critical Thinking, Natural Science, Mathematical/Logical Reasoning, History and the Social and Behavioral Sciences, Humanities and the Arts, Human Diversity, Global Perspectives, Ethical and Civic Responsibility, People and the Environment, Performance and Participation, First Year Experience, And Information Technology.

Headcount: The total number of individuals enrolled in a program with each student counted as one enrollment, regardless of the number of courses they are taking.

IPEDS: The Integrated Postsecondary Education Data System. It is a system of interrelated surveys conducted annually by the U.S. Department’s National Center for Education Statistics (NCES). IPEDS gathers information from every college, university, and technical and vocational institution that participates in the federal student financial aid programs. The online IPEDS Glossary provides definitions for almost 500 postsecondary-related terms used in the collection and dissemination of IPEDS data.
 

Media Codes: Codes which define the delivery method for courses and include the following:

00 Classroom: All instruction is face-to-face in a classroom setting. The internet and or the Instructional Management System (D2L) may be required for components of the course (e.g., grades, assignments, homework)

01 Satellite Course: Predominantly broadcast via satellite.

02 CD ROM: Course consists predominantly of material on CD-ROM.

03 Predominantly Online: Nearly all instruction is delivered online. No more than two required activities or meetings of the class as a cohort may occur face to face in the same physical location. The course may have required proctored exams, in addition to the one or two face to face meetings. A proctored exam is considered one of the face to face meetings if the proctored exam is given to the entire class at a specified time and location. If the student has a choice in when and where to get the exam proctored, the proctored exam is not considered to be one of the face to face meetings.
The course may have required synchronous components: the full class may meet online at a specified or scheduled time, in addition to the proctored exams and the one or two face to face meetings.

04 ITV: Sending Interactive live video course. This code designates the section where the instructor will be present.

05 Broadcast TV: Course is presented predominantly via broadcast television.

06 Independent Study: A course delivered via correspondence study delivered in a print format.

08 ITV Receiving: Interactive live video. This code denotes the course section where the students will be receiving the course via ITV.

09 Blended/Hybrid: A course with reduced classroom seat time and some instruction delivered online. The course blends online and face-to-face delivery. Some of the course content is delivered online. The course has more than two face to face class sessions during the term.

11 Guided

12 Online-Completely Online: All instruction for the course is delivered online. The course has NO required face-to-face meetings, NO required proctored exams, and NO required “synchronous” meetings (i.e., there are no meetings of the class at a predetermined or scheduled time. A student may still have arranged meetings with small groups of the class or arranged meetings with the instructor.)

13 Online: All instruction for the course is delivered online. The course has NO required face-to-face meetings and NO required proctored exams. The course has required synchronous online meetings or activities: the full class meets online at a specified or scheduled time.

Pell Grant: Provides grant assistance to eligible undergraduate postsecondary students with demonstrated financial need to help meet education expenses. 

Perkins Loan: Formerly known as National Direct Student Loans (NDSL), the Perkins Loan program provides low interest loans to eligible postsecondary students (undergraduate, graduate, or professional students) with demonstrated financial need to help meet educational expenses.

Practicum: A college course, often in a specialized field of study, which is designed to give students a supervised, practical application of a previously or concurrently studied theory.

Race:

African American: A person having origins in any black racial groups of Africa (except those of Hispanic origin).

American Indian/Alaskan: A person having origins in any of the original peoples of North and South America (including Central America) who maintains cultural identification through tribal affiliation or community attachment.

Asian American: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

Caucasian (white): A person having origins in any of the original peoples of Europe, North Africa, or the Middle East (except those of Hispanic origin).

Ethnic Minority: Students with any of the following race classifications: American Indian/Alaskan, African American, Hispanic or Latino, Native Hawaiian/Pacific Islander, and Asian American.

Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

Multi-Racial: A person having origins of various or multiple race classifications.

Native Hawaiian/Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

Unknown: This category is used ONLY if a student did not select a racial/ethnic designation, and the postsecondary institution finds it impossible to place the student in one of the aforementioned categories during established enrollment/employment procedures, or any post-enrollment/employment identification or verification process.

Residence: A person's permanent address determined by such evidence as a driver's license or voter registration. For entering first-time first-year students, residence may be the legal residence of a parent or guardian.

Student Types:

Admitted Students: Students who have been formally admitted by the institution (see also Admission Status).

First-Time, First-Year Student: A student attending any institution for the first time at the undergraduate level. Includes students enrolled in the fall term who attended college for the first time in the prior summer term. Also includes students who entered with college credits earned before graduation from high school. The term applies even to students who earned more than 30 college credits in high school.

New Entering Undergrad First Year Student (NEF): A student attending any institution for the first time at the undergraduate level. Does not include student enrolled in the fall term who attended college for the first time in the prior summer term.

New Student: A student entering the institution within a particular admissions type for the first time.

New Entering Undergrad Transfer Student (TRF): A student entering the institution for the first time as an undergraduate but known to have previously attended a postsecondary institution at the same level. The student may transfer with or without credit.

Concurrent HS Student: Concurrent enrollment is an option available to high school-enrolled students who are academically prepared to enroll in college and are interested in taking on additional coursework.

Continuing Student: A student attending the institution continuously from the previous term (not including any summer terms). However, PSEO students who re-enroll as undergraduates are considered 'New' students; similarly, undergraduate students who re-enroll as graduate students are considered 'New' students.

Returning Student: A student who previously attended the institution and is returning after being absent one or more terms (not including any summer terms).

Hourly Student: Students who took at least one course on a hourly (non credit) basis. The student may also have taken courses for credit.

Enrolled Students: Students enrolled at any time during an academic year taking one or more courses including continuing students or those taking a temporary leave of absence.

Degree-Seeking Student: Students enrolled in courses for credit who are recognized by the institution as seeking a degree or formal award. At the undergraduate level, this is intended to include students enrolled in vocational or occupational programs.

Non-Degree Seeking Student: A student enrolled in courses for credit who is not recognized by the institution as seeking a degree.

International Student: A person having origins outside the United States.

Underrepresented Students: A cohort of students including those who are Pell Eligible, Ethnic or Racial Minority, and First Generation.

Student-Faculty Ratio: The number of students at an institution compared to the number of faculty.

Writing Intensive Course: Eligibility for designation as a Writing Intensive course: at least 20 pages (250 words per page) of evaluated written work. At least 10 of the 20 pages must be critiqued, returned to the student for revision, resubmitted by the student, and then re-evaluated.