Student Activities Prize Procotol
Timeline
4 Weeks Out
3 Weeks
-
Plan out the shopping list and where you will go to shop. If items are purchased on Amazon, plan ahead to ensure that your prizes will arrive on time.
- All baskets – Must be a separate transaction and have their own receipt.
- All prizes must be purchased in within 4 days of the first purchase
- Put things in your cart until ready or keep a list.
- Utilize the target tax free online shopping for in store pick-up. See Prize Procotol in Office
2 Weeks
- Once all prizes have been purchased, make a copy of the receipts, and use a pencil to the prizes on the COPIES by game and round (if necessary).
- Fill out the Prize Spreadsheet prior to event
- Here's a Completed Sheet
- Label your approved prize sheet with round/game and total amount from receipt
- Store prizes in cottage and label them for their round/game. Please put in grey bins on wall.
Week Of
- Make sure you train someone on signing for prizes
- Don't forget to "present" you prizes with stands or other items
Good
Bad
Night Of Event
- Instruct prize person on what to do
- Return unclaimed or online won prizes to cottage
- Put documentation in advisors bin
After Event
- If prizes need to be picked up at front desk, please label prizes in cottage (in the bins) and notify pam.gus@mnsu.edu for the front desk.
- Send out emails to winners notifying them when to pick up their items.
