For a jump start, here is a quick policy walkthrough and a checklist and questionaire for planning an event.
- Policy Overivew - quick review of space for different environments
- Special Event Checklist - this special event check list will help gather specific information for your event
How many attendees will I need space for?
There are many rooms on campus that will accomodate a variety of group sizes. If you have a large number of participants, you will need more time for planning and organizing your event.
Who will be attending and where should they park?
Giving visitors advance information, such as parking maps and the links to building maps will help them find their way around our campus. It's also important to notify University Scheduling and Conference Services regarding the types of attendees/numbers, etc. so that parking arrangements can be made.
What type of space will I need?
Typically, people prefer banquet or round table style seating for a meal. It's best to determine how large the room needs to be before finalizing any plans. It's better to have a room that's a little too large (to give room to grow) than to have a room that will barely meet your needs. University Scheduling and Conference Services cannot schedule a group into a room that excedes the room's capacity.
Rooms in the Centennial Student Union- CSU building floor plans
CSU Virtual Tour- a sneak peek at some of the popular rooms around the Centennial Student Union
What equipment/furnishings will my attendees need, if any?
We offer a fairly large selection of equipment and furnishings. However, we have a limited number of each item in our inventory. To ensure that we have an item available for your event, we must schedule it on your reservation. If you don't see an item on your confirmation that you will need for your event, please ask to reserve the item.
The furnishings owned by the Centennial Student Union (CSU) are not to be removed from this building, they are purchased by student activity fees and therefore, owned by the student population. We do make some exceptions for student groups having events in other buildings. However, if you are with a department on campus, we will have to get permission for your group to utilize them outside the CSU.
Are you planning to serve food or refreshments at your event?
If you are serving food at your event, you should contact University Dining Services at least three weeks before your event to place your order. This will allow them sufficient time to order the food and to schedule additional staff (if needed) for your event.