Term Grades

Page address: https://www.mnsu.edu/registrar/facultygrades.html

The Office of the Registrar processes all grade transactions at the University. The largest grade transaction takes place at the end of each term when grades from all semester classes are entered into the student records system. Grades are entered by instructors using the MnSCU Real Time Web Grading system.

Step by step information on entering grades can be found here


Real Time Web Grading

This means that as soon as instructors enter/post their grades via E-Services (Faculty Application), they are placed into the records system and are visible to students and appear on transcripts.

Mobile Devices

Instructors can use mobile devices to enter grades (new Spring 2015)

Posting Dates to Enter Grades

Posting grades begins seven calendar days prior to the last official day of the course and ends four business days after the last day of the term. Each course has its own time period when grades may be posted. If an instructor teaches four courses, it is possible that each one could have a different date when posting could begin--they would all have the same ending date for posting.

The easiest way of finding posting dates is to log into E-services and select Class Management -> Grade Entry. You can then press GO for any course and it will display the date that posting of grades for that course begins.

Last Day of Attendance (LDA)

This feature is used for dealing with situations in which students register for a class, but then either never attend or stop attending after some point in the term. In such instances, students' various forms of financial aid may be affected. The University is legally required to collect and process LDA information for such purposes.

Grade rosters

Grade rosters can be viewed and printed at any time via E-Services (Faculty Application) Class Management/Class Roster.

Drafting Grades

Saving draft grades for students makes it possible for an instructor to enter grades beginning the fifth calendar day after the first official day of the course--this can continue throughout the rest of the course. HOWEVER, these are NOT posted grades. An instructor would still need to post the grades at the appropriate time in order for them to actually become part of a student's record. This may fit some situations, but there is NO NEED to draft grades.

D2L-Grade Entry

There is no process for exporting grades from D2L directly into the grade entry system. MnSCU is working on for future semesters.

Grade Entry

It is not necessary to enter all the grades for a course at one time. You can post grades for some of the students and come back at a later time to post the grades for the others.

Timing out-no activity

MnSCU has implemented a 20 minute timeout period for entering grades.

That is, during grade entry for a course, if no grades are posted during a 20 minute period, the program will "disconnect" you. The screens will not appear any different at the time, but when you attempt to post the grades you will be sent to a MnSCU login page and the grades you had been entering (those since your last posting for the course) will be lost. The key is to keep track of the length of time since your last posting for a class and to post multiple times, if need be.

Changing Grades

It is important to note that once you have posted grades, you will not be able to re-enter them in order to change a grade. Changes to grades that you have posted need to be made by using the Electronic Grade Change System (new Spring 2015). For more information, go to /registrar/documents/electronic_grade_change.pdf

The University policy on grading, containing detailed information (including the point structure of shaded grades), can be found in this [PDF] Academic Affairs policy (182 KiB).

Questions concerning term grades should be directed to

Records and Grades

room:  WA 132; phone:  389-2577